Office Services Coordinator Job at ClearBridge Technology Group (Miami)

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Office Services Coordinator

A well‑established law firm is seeking a polished and reliable Front Office Coor...

Location

United States , Los Angeles

Salary:

24.00 - 25.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Experience in a client-facing, front desk, hospitality, personal assistant, or administrative role
Professional demeanor with strong verbal communication skills
Ability to interact comfortably with high-profile individuals
Strong multitasking skills and comfort managing competing priorities
Reliable, punctual, and committed to an in-office schedule
Team-oriented mindset with a willingness to assist where needed
Comfortable working in a busy office environment of approximately 80 employees across multiple floors

Job Responsibility

Front Desk Operations – Serve as the first point of contact for clients, attorneys, and guests
greet visitors, manage check-ins, and provide clear directions to meeting spaces
Client Interaction – Engage with a diverse and sometimes high-visibility client base with professionalism, discretion, and confidence
Phone & Communication Handling – Answer and route incoming calls
manage inquiries
ensure timely and courteous communication
Conference Room Coordination – Support the scheduling, readiness, and turnover of conference rooms
ensure meeting spaces remain organized and presentable
Office Support – Help maintain a tidy reception area
occasionally assist with light upkeep tasks in collaboration with on-site staff

Fulltime

Office Services Coordinator

We are looking for an Office Services Coordinator to support daily administrativ...

Location

United States , Woodland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required, with up to 2 years of related office or administrative experience
Ability to follow standard work routines, policies, and procedural guidelines consistently
Clear communication skills with the ability to share straightforward information effectively
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational abilities and a proactive, detail-focused approach to completing tasks
Basic math skills, including the ability to work with simple calculations such as percentages
Must be authorized to work in the United States and be eligible to work in the U.S. now and in the future

Job Responsibility

Maintain organized filing, mailing, and database records to support efficient day-to-day office operations
Prepare, sort, copy, and file business documents and related records with a high level of accuracy
Review files and administrative documents to gather information and provide timely responses to internal requests
Address routine questions and concerns from colleagues, clients, and supervisors in a thorough and courteous manner
Interpret written instructions, short correspondence, and internal notes to complete assigned work correctly
Follow established office procedures to resolve straightforward administrative issues with consistency and attention to detail
Produce assigned deliverables by adhering to defined processes under close guidance and supervision
Support general office coordination tasks that help maintain smooth workflow across the business function

What we offer

medical
vision
dental
life insurance
disability insurance
401(k) plan

Office Services Coordinator

We are looking for an organized Office Services Coordinator to provide onsite ad...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative, office coordination, or related support experience.
High school diploma or equivalent required.
Strong verbal and written communication skills with the ability to work effectively across teams and stakeholders.
Proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
Comfortable performing general computer-based tasks with accuracy and attention to detail.
Experience supporting documentation, reporting, scheduling, or financial administrative processes.

Job Responsibility

Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.
Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.
Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.
Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.
Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.
Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.
Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.
Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.
Handle additional day-to-day office duties as needed to support smooth team operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Coordinator

Are you a proactive and people-focused coordinator with a background in HR or of...

Location

United Kingdom , Sizewell

Salary:

Not provided

Dalkia UK

Expiration Date

Until further notice

Requirements

Previous experience in an HR or office services environment
Proven experience supervising or coordinating an office-based team
Strong organisational skills with the ability to prioritise effectively
A confident communicator who performs well under pressure
A proactive, hands-on approach with a focus on continuous improvement

Job Responsibility

Support and deputise for the Office Services Manager when required
Lead, motivate, and develop a small team to deliver high-quality support services
Manage absence, holidays, and performance in line with company policies
Allocate and coordinate team workloads, ensuring tasks are completed to agreed deadlines
Provide administrative support across multiple departments as needed
Support recruitment activities and the rollout of HR processes and initiatives

What we offer

Comprehensive Benefits Package

Fulltime

Office Services Coordinator

We are looking for an organized and detail-oriented Office Services Coordinator ...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong verbal and written communication skills with the ability to work collaboratively across teams
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
At least two years of experience in an administrative or office support role
Basic computer skills and ability to learn new systems quickly
High school diploma or equivalent education
Demonstrated ability to manage schedules, coordinate meetings, and prepare reports

Job Responsibility

Process vouchers accurately and on time for various transactions
Prepare and reconcile expense reports, including tracking and submitting receipts
Provide administrative support for contracts, including documentation tracking and coordination with stakeholders
Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting
Manage electronic document signing processes using DocuSign, including tracking and filing completed documents
Support minor marketing tasks and assist in organizing internal or client-facing events
Coordinate and schedule meetings for brokers, ensuring timely communication and availability
Prepare marketing materials, including printing and binding collateral for presentations and client meetings
Perform general administrative duties to support the team’s daily operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Services Coordinator

We are looking for a motivated Office Services Coordinator to join our team in O...

Location

United States , Ontario

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of administrative experience, preferably in a corporate environment
High school diploma or equivalent
additional education or certifications are a plus
Proficiency in Microsoft Word and Excel
familiarity with InDesign and DocuSign is preferred
Strong multitasking abilities and a proactive approach to problem-solving
Excellent proofreading and attention to detail skills
Outstanding communication and customer service capabilities
Experience in real estate or a related field is advantageous
Ability to adapt and thrive in a fast-paced, team-oriented setting

Job Responsibility

Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately
Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards
Assist with event setup and takedown, ensuring smooth execution of office events
Act as a backup for reception desk duties, welcoming guests and managing inquiries
Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment
Use Microsoft Office Suite to create presentations, reports, and correspondence
Coordinate the distribution of internal and external marketing materials
Conduct research and gather documentation to support operational and financial tasks
Maintain calendars and schedule appointments for team members
Support ad hoc administrative tasks and collaborate with the operations team as needed

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

Office Services Coordinator

We are looking for an organized and detail-oriented Office Services Coordinator ...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent education is required
Minimum of 1 year of experience in real estate, preferably commercial real estate
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
Familiarity with Adobe InDesign is highly preferred
Strong attention to detail and excellent organizational skills
Analytical abilities to handle data-driven tasks and generate reports
Positive attitude and ability to work collaboratively within a team
Effective communication skills to interact with clients and team members

Job Responsibility

Prepare and produce customized property information packages tailored to client requests, including RFIs and RFPs
Coordinate and manage logistics for on-site and off-site meetings, conferences, and events
Schedule appointments, maintain calendars, and arrange travel itineraries for team members
Update and manage internal databases, ensuring data accuracy and accessibility
Generate standard and ad hoc reports, as well as assist with website updates and marketing materials
Act as a liaison between brokers and clients to ensure seamless communication and coordination
Maintain high attention to detail when handling sensitive information and meeting deadlines
Utilize Microsoft Office Suite and Adobe InDesign to create, format, and edit documents
Support the team by conducting research and compiling data for various projects
Assist with other administrative tasks as needed to ensure smooth office operations

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Services Coordinator

We are looking for an organized and personable Office Services Coordinator to jo...

Location

United States , Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
Minimum of 2 years of experience in a similar administrative or office support role
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong customer service skills with a warm and confident demeanor
Ability to multitask and prioritize tasks effectively in a busy environment
Excellent communication and organizational skills to interact with various stakeholders
Comfortable performing light manual tasks and maintaining office tidiness

Job Responsibility

Greet visitors and employees at the front desk, providing a warm and attentive experience
Manage incoming calls and direct them to the appropriate personnel or department
Maintain office cleanliness and perform minor manual tasks, such as unloading dishwashers and handling mail distribution
Coordinate guest registration and address employee or client inquiries promptly and effectively
Order office supplies and reconcile office expenses to ensure smooth operations
Assist with onboarding new hires, including updating employee lists and setting up necessary materials
Act as a liaison with property management, submitting and following up on work orders
Manage administrative duties such as preparing signs, organizing office materials, and updating records
Utilize Microsoft Office tools to create documents, track expenses, and manage schedules efficiently
Solve routine issues independently and escalate complex matters when necessary

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

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Office Services Coordinator

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