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Robert Half Logo Robert Half · Real Estate

Office Services Coordinator

United States, El Segundo · Job Posted February 14, 2026
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Job Description

We are looking for an organized and detail-oriented Office Services Coordinator to provide administrative support to a team of brokers in El Segundo. In this role, you will be responsible for coordinating various office functions, including scheduling, database maintenance, and preparation of client-specific materials. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic environment.

Job Responsibility

  • Prepare and produce customized property information packages tailored to client requests, including RFIs and RFPs
  • Coordinate and manage logistics for on-site and off-site meetings, conferences, and events
  • Schedule appointments, maintain calendars, and arrange travel itineraries for team members
  • Update and manage internal databases, ensuring data accuracy and accessibility
  • Generate standard and ad hoc reports, as well as assist with website updates and marketing materials
  • Act as a liaison between brokers and clients to ensure seamless communication and coordination
  • Maintain high attention to detail when handling sensitive information and meeting deadlines
  • Utilize Microsoft Office Suite and Adobe InDesign to create, format, and edit documents
  • Support the team by conducting research and compiling data for various projects
  • Assist with other administrative tasks as needed to ensure smooth office operations

Requirements

  • High School Diploma or equivalent education is required
  • Minimum of 1 year of experience in real estate, preferably commercial real estate
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
  • Familiarity with Adobe InDesign is highly preferred
  • Strong attention to detail and excellent organizational skills
  • Analytical abilities to handle data-driven tasks and generate reports
  • Positive attitude and ability to work collaboratively within a team
  • Effective communication skills to interact with clients and team members

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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