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Office Services Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Irvine

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs.

Job Responsibility:

  • Process vouchers accurately and on time for various transactions
  • Prepare and reconcile expense reports, including tracking and submitting receipts
  • Provide administrative support for contracts, including documentation tracking and coordination with stakeholders
  • Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting
  • Manage electronic document signing processes using DocuSign, including tracking and filing completed documents
  • Support minor marketing tasks and assist in organizing internal or client-facing events
  • Coordinate and schedule meetings for brokers, ensuring timely communication and availability
  • Prepare marketing materials, including printing and binding collateral for presentations and client meetings
  • Perform general administrative duties to support the team’s daily operations

Requirements:

  • Strong verbal and written communication skills with the ability to work collaboratively across teams
  • Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
  • At least two years of experience in an administrative or office support role
  • Basic computer skills and ability to learn new systems quickly
  • High school diploma or equivalent education
  • Demonstrated ability to manage schedules, coordinate meetings, and prepare reports

Nice to have:

  • Familiarity with Adobe InDesign is a plus
  • Experience in accounts receivable or invoice tracking is preferred
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 10, 2026

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