Office Services Coordinator Job at Beacon Hill (Los Angeles)

Job Description

A well‑established law firm is seeking a polished and reliable Front Office Coordinator / Administrative Assistant to support daily operations at the reception and conference center areas. This is a fully on‑site role, Monday through Friday, 9:00 AM-5:00 PM, for a minimum 90‑day engagement, with the possibility of extension based on business needs. The ideal candidate is professional, composed, and comfortable interacting with a wide range of visitors, including high‑profile clients. A background in client‑facing roles such as reception, hospitality, personal assistance, or production is highly valued.

Job Responsibility

Front Desk Operations – Serve as the first point of contact for clients, attorneys, and guests
greet visitors, manage check-ins, and provide clear directions to meeting spaces
Client Interaction – Engage with a diverse and sometimes high-visibility client base with professionalism, discretion, and confidence
Phone & Communication Handling – Answer and route incoming calls
manage inquiries
ensure timely and courteous communication
Conference Room Coordination – Support the scheduling, readiness, and turnover of conference rooms
ensure meeting spaces remain organized and presentable
Office Support – Help maintain a tidy reception area
occasionally assist with light upkeep tasks in collaboration with on-site staff
Multitasking & Workflow Management – Balance multiple responsibilities in a fast-paced environment where attention may shift frequently
Internal Collaboration – Coordinate with attorneys, staff, and administrative teams across two office floors
move between floors as needed to support operations

Requirements

Experience in a client-facing, front desk, hospitality, personal assistant, or administrative role
Professional demeanor with strong verbal communication skills
Ability to interact comfortably with high-profile individuals
Strong multitasking skills and comfort managing competing priorities
Reliable, punctual, and committed to an in-office schedule
Team-oriented mindset with a willingness to assist where needed
Comfortable working in a busy office environment of approximately 80 employees across multiple floors

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Office Services Coordinator

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