Office Services Coordinator Job at Robert Half (Ontario)

Office Services Coordinator

Robert Half

Location:
United States , Ontario

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a motivated Office Services Coordinator to join our team in Ontario, California. As part of a close-knit and fast-paced work environment, this role involves supporting various administrative and operational tasks while ensuring high attention to detail. This is a long-term contract position with the potential to grow within the organization, offering an excellent opportunity to gain experience in the real estate industry.

Job Responsibility:

Provide administrative support to a team of professionals, ensuring tasks are completed efficiently and accurately
Proofread, format, and edit documents, including templates and redlined materials, to maintain quality standards
Assist with event setup and takedown, ensuring smooth execution of office events
Act as a backup for reception desk duties, welcoming guests and managing inquiries
Manage multiple tasks simultaneously, prioritizing responsibilities in a fast-paced environment
Use Microsoft Office Suite to create presentations, reports, and correspondence
Coordinate the distribution of internal and external marketing materials
Conduct research and gather documentation to support operational and financial tasks
Maintain calendars and schedule appointments for team members
Support ad hoc administrative tasks and collaborate with the operations team as needed

Requirements:

Minimum of 3 years of administrative experience, preferably in a corporate environment
High school diploma or equivalent
additional education or certifications are a plus
Proficiency in Microsoft Word and Excel
familiarity with InDesign and DocuSign is preferred
Strong multitasking abilities and a proactive approach to problem-solving
Excellent proofreading and attention to detail skills
Outstanding communication and customer service capabilities
Experience in real estate or a related field is advantageous
Ability to adapt and thrive in a fast-paced, team-oriented setting

Nice to have:

Experience in real estate or a related field
familiarity with InDesign and DocuSign

What we offer:

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Additional Information:

Job Posted:
February 21, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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