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Office Services Associate

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Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Office Services Associate to support day-to-day document production, mail handling, and administrative service operations for a client site in New York, NY. This is a Contract position suited for someone who is comfortable working in a fast-paced office environment, balancing accuracy, service, and deadlines. The role also contributes to related front-of-house and facilities support needs, helping ensure smooth back-office operations and a detail-focused client experience.

Job Responsibility:

  • Maintain accurate service logs and confirm all work requests are complete and properly documented before processing
  • Handle copy, scanning, print, mail, and intake assignments across both physical and digital workflows while following established service standards
  • Organize incoming tasks by urgency and production requirements to keep work moving efficiently and in the correct sequence
  • Communicate promptly with clients or leadership regarding turnaround expectations, job status, and any issues that may affect delivery timelines
  • Complete, package, and distribute assignments within committed deadlines while upholding quality expectations
  • Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies as needed
  • Review completed work for accuracy and presentation, and assist in maintaining quality across team output when required
  • Follow company and client-site policies, use materials responsibly, and support additional office services such as reception, hospitality, or audio/visual assistance when needed
  • Safely move boxes, paper, and other materials weighing up to 50 pounds as part of daily operational support

Requirements:

  • High school diploma or equivalent required
  • At least 1 year of experience in office services, copy center support, mailroom operations, or a similar administrative environment
  • Background in a legal, banking, or large corporate setting is preferred
  • Strong customer service and communication skills with the ability to work effectively with clients and internal teams
  • Solid organizational skills and close attention to detail when handling time-sensitive work
  • Ability to manage confidential information with professionalism and discretion
  • Good judgment, basic problem-solving ability, and an understanding of when to escalate issues appropriately
  • Capable of working independently and collaboratively in a high-volume, fast-paced setting with a positive attitude

Nice to have:

Background in a legal, banking, or large corporate setting is preferred

What we offer:
  • medical, vision, dental, and life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Work Type:
On-site work
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