Office Services Associate Job at Robert Half (Newport Beach)

Office Services Associate

We are looking for an Office Services Associate to support daily operational nee...

Location

United States , Hyde Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, preferably within a legal, banking, or large corporate setting
Working knowledge of back-office operations, including document handling, mail services, scanning, and general administrative support
Strong customer service and communication skills with the ability to work effectively with clients and internal teams
Solid attention to detail, time management, and organizational ability in deadline-driven environments
Ability to make sound judgments, solve routine problems independently, and escalate issues appropriately when needed
Comfortable handling sensitive or confidential information with professionalism and discretion
Ability to regularly lift up to 50 pounds and remain productive in a fast-paced workplace

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods
Carry out day-to-day support activities such as copy and print production, mail distribution, scanning, and intake processing in both physical and digital formats
Sequence assignments effectively to keep work moving on schedule and ensure completed materials are delivered within agreed turnaround times
Communicate proactively with supervisors and client contacts regarding priorities, status updates, deadlines, or service concerns
Resolve routine equipment issues when possible, replenish paper, toner, and related supplies, and report more complex problems for further support
Inspect completed work for accuracy and presentation, while also helping maintain quality standards across team output
Organize workload based on urgency and volume, balancing multiple requests in a high-activity office environment
Handle confidential records with care and follow company and client policies related to security, service procedures, and efficient use of resources

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a detail-oriented Office Services Associate to support daily ...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of office services experience, ideally within a legal, banking, or large corporate environment
Working knowledge of back-office support functions, including copying, scanning, mail distribution, and document handling
Strong customer service and communication skills with the ability to build effective working relationships with clients and colleagues
Demonstrated attention to detail, sound organizational ability, and a consistent approach to meeting deadlines
Ability to manage confidential documents and exercise good judgment when handling sensitive information
Comfortable making routine decisions independently, solving basic operational problems, and escalating issues when appropriate
Ability to work efficiently in a team-oriented, fast-paced environment and regularly lift up to 50 lbs

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through appropriate tracking methods
Complete copying, scanning, mail handling, and document intake tasks in accordance with established service procedures and client expectations
Organize assignments by deadline and production priority to ensure work is processed, finished, and delivered on schedule
Communicate promptly with supervisors or client contacts regarding unclear instructions, scheduling concerns, or service issues that may affect completion times
Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies to keep operations running smoothly
Inspect completed work for accuracy and presentation, and contribute to quality checks on team output when needed
Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures
Support additional front-of-house or facility-related services, such as reception, hospitality, or audio/visual coordination, based on business needs
Lift and move boxes, paper, and other materials as required to support daily service activity and mail or reprographics operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in hospitality, office services, reception, or a similar corporate support environment is strongly preferred
Ability to manage a multi-line phone system and provide clear, detail-oriented front-office communication
Familiarity with scanning, document handling, and mailroom support is preferred
Strong organizational skills with the ability to balance multiple responsibilities during the workday
Dependable work habits and a proactive attitude with a high level of ownership and follow-through
Comfortable working onsite Monday through Friday with a scheduled lunch break

Job Responsibility

Provide front desk support by welcoming visitors, answering incoming calls, and directing requests to the appropriate contacts
Handle incoming and outgoing mail, packages, and deliveries while helping maintain organized mailroom operations
Assist with copying, scanning, and other document production needs to support day-to-day business activities
Prepare conference rooms for meetings by arranging furniture, confirming room readiness, and addressing setup needs in advance
Coordinate food and beverage arrangements for meetings and events, including setup and basic catering support
Perform a range of general office services tasks to help keep shared spaces organized, stocked, and running efficiently
Respond promptly to employee and guest requests while maintaining a courteous and service-oriented presence throughout the office

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to provide dependable front-of-h...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of office services experience, preferably within a legal, financial, or large corporate setting
Demonstrated ability to provide strong customer service and build effective working relationships
Familiarity with office support operations, including document handling, mail services, and administrative procedures
Strong attention to detail with the ability to manage multiple priorities and meet firm deadlines
Ability to work with confidential information discreetly and in accordance with company policies
Sound problem-solving skills and the judgment to act independently while knowing when to escalate concerns
Ability to regularly lift and move materials weighing up to 50 pounds and work effectively in a team-oriented environment

Job Responsibility

Deliver attentive reception and front desk support while creating a positive experience for employees, guests, and clients
Process print, copy, scanning, mail, and document intake requests accurately and in accordance with established service procedures
Record assignments in service logs and confirm that all job details are complete before work begins
Organize tasks by urgency and due date to ensure completed materials are produced and delivered on schedule
Communicate promptly with supervisors or client contacts when timelines, specifications, or service issues require clarification
Perform routine quality checks on completed work, including individual output and shared team deliverables, to maintain high standards
Replenish paper, toner, and other production supplies while using materials responsibly and efficiently
Identify and resolve basic equipment issues and escalate more complex problems when needed
Support additional workplace services such as hospitality, facilities coordination, and audio/visual assistance as business needs require

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily admin...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of general office, office services, reception, or administrative support experience
Proficiency with computers and comfort learning new systems and procedures quickly
Hands-on experience with Microsoft Outlook and basic digital document handling
Strong customer service and communication skills with a detail-oriented, approachable manner
Ability to work independently, stay reliable, and manage responsibilities with limited supervision
Strong attention to detail, sound judgment, and the ability to handle confidential information appropriately
Willingness to learn, adapt to a new office setting, and support a range of routine operational tasks

Job Responsibility

Welcome visitors and clients, assist with entry, and provide courteous front-desk support throughout the day
Prepare and distribute a daily office bulletin while helping maintain clear internal communication for onsite staff
Replenish pantry items, organize supply storage areas, and monitor inventory so shared spaces remain fully stocked
Perform light copying, scanning, and document support tasks, coordinating with offsite resources when larger reproduction work is needed
Keep conference rooms, reception areas, and other common spaces neat, orderly, and ready for use
Provide day-to-day office assistance such as opening doors, responding to routine requests, and helping staff with basic workplace needs
Use computer-based tools, including Microsoft Outlook, to manage communications and complete assigned administrative tasks accurately
Participate in onsite training during the initial ramp-up period and apply guidance provided remotely as needed to become fully effective in the role

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily administrative ...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, copy center support, mailroom operations, or a similar administrative environment
Strong customer service skills with the ability to build effective working relationships with clients and colleagues
Good organizational skills and close attention to detail when managing multiple tasks and deadlines
Ability to work with confidential documents and make sound decisions within established procedures
Basic problem-solving ability, including knowing when to resolve an issue independently and when to escalate it
Comfortable working in a team-oriented, fast-paced setting with people from diverse backgrounds
Ability to lift up to 50 pounds on a regular basis

Job Responsibility

Manage incoming office service requests by reviewing work logs and confirming that all job instructions are complete before processing tasks
Provide day-to-day support across copy, scanning, printing, mail distribution, and document intake activities in both physical and digital formats
Organize assignments by urgency and service expectations to ensure work is completed and delivered within required timeframes
Communicate promptly with supervisors or client contacts regarding deadlines, job status, and any issues that may affect completion
Perform basic troubleshooting on office equipment and replenish paper, toner, and related supplies to keep operations running smoothly
Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across team output
Handle sensitive files and business information with discretion while following site procedures and company policies
Assist with additional front-office or workplace support functions, including reception, hospitality, or audio/visual coordination, as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
Enrollment in company 401(k) plan
Free online training
Competitive compensation

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily administrative ...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, copy center, mailroom, or similar administrative support work
experience in a legal, banking, or large corporate setting is preferred
Working knowledge of document scanning, reprographics, mail handling, and general back-office processes
Strong customer service and communication skills, including the ability to interact professionally with diverse teams and clients
Excellent attention to detail, organization, and time management skills with the ability to meet deadlines consistently
Ability to work independently, make sound routine decisions, and recognize when issues should be escalated
Comfortable working with confidential information in a fast-paced team environment
Ability to use common office equipment and perform physical tasks, including lifting up to 50 pounds regularly

Job Responsibility

Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before processing tasks
Complete day-to-day copy, scanning, mailroom, and document intake activities in line with established service expectations and turnaround times
Organize assignments by urgency and delivery commitments to ensure work is processed, completed, and distributed on schedule
Communicate proactively with clients, supervisors, and team members regarding request status, deadlines, or issues that may affect completion
Perform routine quality checks on completed work to verify accuracy, presentation, and adherence to service standards
Resolve minor equipment issues when possible and alert leadership when technical problems require escalation or additional support
Replenish paper, toner, and other supplies while helping maintain office service equipment in ready-to-use condition
Handle physical materials safely, including lifting and moving items up to 50 pounds as part of regular daily tasks
Follow site-specific policies and operational procedures while using resources responsibly and supporting a high-quality client experience

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily admin...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of office services or administrative support experience, ideally within a legal, banking, or large corporate setting
Demonstrated ability to provide strong customer service and build effective working relationships with clients and colleagues
Comfortable handling confidential documents with care and maintaining a high level of accuracy and organization
Able to manage multiple priorities, work efficiently under deadlines, and stay productive in a fast-paced environment
Capable of making sound day-to-day decisions, solving routine problems, and recognizing when to escalate issues
Strong verbal and written communication skills, with the ability to collaborate across diverse teams
Able to lift up to 50 lbs. regularly and support physical tasks such as stocking supplies and moving materials

Job Responsibility

Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service records before processing assignments
Carry out day-to-day document production, scanning, mail handling, and intake support in accordance with site procedures and service expectations
Organize and prioritize tasks to ensure completed work is delivered accurately and within agreed turnaround times
Communicate proactively with clients, team members, and leadership regarding deadlines, job status, and any issues that may affect completion
Identify and resolve routine equipment or workflow problems, escalating more complex concerns when additional support is needed
Perform quality checks on completed materials to confirm accuracy, presentation, and adherence to job specifications
Restock paper, toner, and other office supplies, and help keep shared spaces such as conference rooms and service areas neat and ready for use
Follow workplace policies for confidential information, operational safety, and client-site procedures while supporting additional office services as needed

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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