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Office Services Associate

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Robert Half

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Location:
United States , Seattle

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Office Services Associate to support daily administrative and operational services for a client site. This long-term contract opportunity is ideal for someone with strong office support experience, a service-focused approach, and the flexibility to assist with copy, mail, hospitality, and general workplace tasks. The role requires sound judgment, attention to detail, and the ability to keep work moving efficiently in a fast-paced environment.

Job Responsibility:

  • Manage day-to-day back-office support activities, including document reproduction, mail handling, scanning, and intake services across physical and digital workflows
  • Review service requests for completeness, track assignments through appropriate logs, and organize incoming work to maintain accuracy and timely delivery
  • Coordinate priorities effectively to meet committed turnaround times, and communicate promptly with clients or leadership when issues may affect deadlines
  • Perform routine quality checks on completed work to ensure output meets service expectations and established standards
  • Resolve basic equipment issues when possible and restock paper, toner, and other machine supplies to keep operations running smoothly
  • Assist with conference room tidiness, office supply replenishment, and other workplace support tasks as needed
  • Provide additional front-of-house or service-line assistance, such as reception, hospitality, or audio/visual support, based on business needs
  • Handle confidential materials with discretion and follow workplace procedures and policies in all assigned duties

Requirements:

  • High school diploma or equivalent required
  • At least 1 year of office services or administrative support experience, ideally within a corporate, legal, or financial services setting
  • Strong customer service and communication skills with the ability to build positive working relationships across diverse teams and clients
  • Solid organizational skills and close attention to detail, with the ability to manage multiple tasks under time-sensitive deadlines
  • Comfort working with office equipment and willingness to learn machine operation and basic troubleshooting
  • Ability to exercise independent judgment, solve routine problems, and escalate more complex issues appropriately
  • Capable of working in a team-oriented, fast-paced environment with a proactive and positive attitude
  • Ability to lift up to 50 pounds regularly as part of daily office services support
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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