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Robert Half Logo Robert Half · Office Administration

Office Services Associate

United States, Del Mar Contract work · Job Posted July 04, 2026
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Job Description

We are looking for an Office Services Associate to oversee daily workplace support in a quiet satellite office in California. This Long-term Contract position is ideal for someone who can work independently, keep shared spaces organized, and provide dependable service across office operations. The role will center on meeting space readiness, supply coordination, and incoming mail support while helping maintain a well-organized environment for onsite staff and visitors.

Job Responsibility

  • Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use
  • Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional
  • Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed
  • Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations
  • Maintain orderly common areas and help uphold a neat office appearance throughout the workday
  • Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests
  • Handle document scanning and related administrative tasks to support office workflows and records management

Requirements

  • Prior experience in office services, mailroom support, administrative operations, or a similar workplace services role
  • Ability to work independently and manage a one-person site with limited onsite supervision
  • Experience with document scanning and general records handling
  • Familiarity with mail and package processing in a detail-focused office setting
  • Comfortable supporting conference room setup and maintaining stocked, organized office areas
  • Ability to answer and route calls using a multi-line phone system
  • Strong organizational skills, reliability, and a service-oriented approach to daily tasks

What we offer

  • Competitive compensation
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training
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