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Office Services Associate

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Robert Half

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Location:
United States , Los Angeles

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Category:
Office Administration

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Contract Type:
Contract work

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Salary:

Not provided
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Job Description:

We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards.

Job Responsibility:

  • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records
  • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times
  • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule
  • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion
  • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed
  • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations
  • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use
  • Handle confidential materials with discretion and follow company and client policies across all assigned services
  • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required

Requirements:

  • High school diploma or equivalent required
  • At least 1 year of office services or administrative support experience, preferably in a legal, financial, or large corporate setting
  • Working knowledge of copy, mail, scanning, and other general back-office support processes
  • Strong customer service and communication skills with the ability to work effectively with clients and internal teams
  • Excellent attention to detail, time management, and organizational ability in a deadline-driven environment
  • Ability to handle sensitive documents and information with professionalism and confidentiality
  • Comfortable making sound day-to-day decisions, solving routine problems, and knowing when to escalate issues
  • Ability to regularly lift up to 50 lbs. and support a physically active office services operation
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Work Type:
On-site work
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