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Office Services Associate

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Robert Half

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Location:
United States , Seattle

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Office Services Associate to support day-to-day administrative and document service operations for a client site. This is a Contract position suited for someone who is organized, service-oriented, and comfortable working in a fast-paced, detail-focused environment. The role focuses on handling copy, mail, scanning, and related office support activities while maintaining accuracy, confidentiality, and timely turnaround. You will also contribute to a smooth workplace experience by assisting with additional front-of-house and operational support needs as required.

Job Responsibility:

  • Maintain accurate service records and verify that all work requests are complete before starting assignments
  • Process copying, scanning, mail handling, and intake tasks in accordance with established service standards and site procedures
  • Organize incoming assignments by urgency and production requirements to ensure work is completed in the correct sequence
  • Communicate proactively with supervisors or client contacts regarding deadlines, job status, and service-related issues
  • Deliver completed work within agreed turnaround times while balancing multiple priorities throughout the day
  • Identify and resolve routine equipment issues, and escalate more complex problems when needed
  • Conduct quality checks on completed materials to confirm accuracy, presentation, and compliance with instructions
  • Replenish paper, toner, and other production supplies while operating equipment in a careful and cost-conscious manner
  • Handle sensitive documents with discretion and follow both company and client policies at all times
  • Support additional office services needs, which may include reception, hospitality, audio/visual assistance, or other administrative functions as assigned

Requirements:

  • High school diploma or equivalent required
  • At least 1 year of experience in office services, records, mailroom, copy center, or similar administrative support work, preferably in a legal, banking, or large corporate setting
  • Strong customer service skills with the ability to build positive working relationships with clients and internal teams
  • Working knowledge of general office procedures, including document handling, scanning, logging, and mail or reprographics support
  • Good organizational skills and close attention to detail, with the ability to manage deadlines effectively
  • Ability to work with confidential information and use sound judgment when making routine decisions
  • Comfortable working independently and collaboratively in a high-volume environment with diverse stakeholders
  • Ability to lift up to 50 lbs. regularly and perform physically active tasks related to office services operations
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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