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Office Services Associate

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Newport Beach

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Office Services Associate to support daily administrative and operational services for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, intake, and general office support in a fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Job Responsibility:

  • Manage incoming office service requests by reviewing instructions, confirming ticket details, and recording work accurately in designated logs
  • Complete reprographics, mail handling, scanning, and intake assignments in accordance with established service standards and client expectations
  • Organize tasks by deadline and workflow priority to ensure materials are processed, completed, and delivered on schedule
  • Communicate proactively with supervisors and client contacts regarding status updates, service issues, or timing concerns that may affect delivery
  • Perform routine quality checks on completed work and help maintain consistent output standards across team activities
  • Resolve basic equipment issues, replenish paper and toner, and keep office machines ready for daily production needs
  • Handle confidential files and sensitive business information with discretion and in compliance with company and client policies
  • Support additional front-of-house or workplace service functions, such as reception, hospitality, or audio/visual coordination, as business needs require

Requirements:

  • High school diploma or equivalent is required
  • At least 1 year of experience in office services, copy center support, mailroom operations, or a similar administrative setting is preferred
  • Strong customer service and communication skills with the ability to work effectively with clients and internal teams
  • Familiarity with general office procedures, document handling, scanning, and records or log maintenance
  • Ability to stay organized, meet deadlines, and produce accurate work in a high-volume environment
  • Comfortable making routine decisions independently while recognizing when issues should be escalated
  • Ability to handle sensitive or confidential documents with a high level of care and professionalism
  • Must be able to lift up to 50 lbs. regularly and work on-site as required
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • Company 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 15, 2026

Work Type:
On-site work
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