Office Services Associate Job at Robert Half (Santa Monica)

Office Services Associate

We are looking for a dependable Office Services Associate to support daily opera...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, print services, copy centers, or a similar support environment
Hands-on familiarity with Xerox equipment is required
experience with HP printers and Pitney Bowes systems is strongly preferred
Ability to perform printing, copying, scanning, binding, and other document production tasks with strong attention to detail
Proven customer service and communication skills with the ability to respond professionally to changing priorities
Comfortable working independently with minimal supervision and knowing when to escalate questions for guidance
Ability to adapt to fluctuating workloads, including occasional overtime and last-minute service requests
Capable of lifting up to 50 lbs when needed on an occasional basis

Job Responsibility

Operate print and copy equipment to produce accurate, high-quality documents, including binding, hole punching, and finishing tasks
Manage reproduction requests throughout the day, prioritizing urgent late-afternoon jobs while maintaining consistent quality standards
Provide mail support by completing on-demand deliveries and pickups between office floors as requests come in
Prepare conference rooms for meetings and events, including room setup, catering coordination, and beverage service such as coffee preparation
Offer backup front desk coverage during breaks and lunch periods by greeting visitors and assisting with basic reception needs
Support facilities and back-office activities as needed to help maintain smooth day-to-day office operations
Move between multiple print and service areas during the workday to respond efficiently to team needs across the office
Use Xerox, HP, and Pitney Bowes equipment effectively, and troubleshoot routine issues with the help of available virtual support resources

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support day-to-day administra...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of office services or back-office support experience, preferably within a legal, banking, or large corporate setting
Demonstrated customer service skills with the ability to build positive working relationships with clients and colleagues
Strong organizational skills and close attention to detail when managing documents, deadlines, and service requests
Ability to work independently, use sound judgment, and recognize when to escalate concerns appropriately
Comfortable working with sensitive or confidential information while maintaining professionalism and discretion
Ability to perform in a fast-paced team environment and adapt to changing priorities
Must be able to regularly lift and move materials weighing up to 50 lbs

Job Responsibility

Manage daily copy, scanning, mail, and intake requests by following established service procedures and client expectations
Review work requests carefully, confirm instructions are complete, and process assignments in the correct sequence to support timely delivery
Maintain accurate logs and records for office services activity to ensure clear tracking and accountability
Communicate proactively with clients, team members, and leadership regarding priorities, deadlines, or issues that may affect completion times
Resolve basic equipment and production issues, replenish paper and toner, and keep machines ready for ongoing use
Inspect completed work for accuracy and presentation, and help uphold quality standards across individual and team output
Organize competing assignments effectively to meet service-level commitments in a high-volume setting
Handle confidential materials with discretion and follow company and client policies at all times
Support additional front-office or workplace service functions, such as reception, hospitality, or audio/visual assistance, as business needs require

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Office Services Associate

We are looking for an Office Services Associate to support day-to-day back-offic...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, copy services, mailroom operations, or a similar support role, preferably in a legal, banking, or large corporate setting
Strong customer service skills with the ability to build positive working relationships with clients and colleagues
Solid organizational skills and close attention to detail, with the ability to manage multiple tasks and meet deadlines
Comfortable handling sensitive or confidential documents with professionalism and sound judgment
Ability to solve routine problems independently and recognize when issues should be escalated
Capable of working effectively in a team-based, fast-paced environment with people from diverse backgrounds
Must be able to lift up to 50 lbs. on a regular basis

Job Responsibility

Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment
Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats
Organize and complete work according to established priorities, service standards, and committed turnaround times
Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly
Review completed work for accuracy and quality, while also helping maintain consistent standards across team output
Handle confidential materials with discretion and follow all company and client policies when processing documents and information
Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support essential workplace o...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office services, copy center support, mailroom operations, or a similar administrative environment
Background in legal office support, reprographics, or document production is strongly preferred
Demonstrated ability to handle scanning, document imaging, and digital file organization with strong attention to detail
Experience managing mail distribution, package handling, and related back-office support activities
Comfortable answering and routing calls through a multi-line phone system with strong attention to detail
Ability to balance multiple assignments, meet deadlines, and adapt to shifting daily priorities
Strong communication skills and a dependable, service-focused approach to supporting workplace operations

Job Responsibility

Manage copying, printing, and document reproduction requests while maintaining quality, confidentiality, and timely completion
Process incoming and outgoing mail, packages, and deliveries to ensure accurate distribution and efficient mailroom operations
Scan, index, and organize physical and digital documents so records are accessible, complete, and properly handled
Provide receptionist and front-desk assistance, including answering multi-line phone calls and directing inquiries appropriately
Support meeting spaces and event areas by assisting with hospitality setup and basic audio/visual coordination when needed
Monitor service requests from internal teams and respond promptly to changing administrative and operational priorities
Maintain office service equipment and supplies, escalating issues or replenishing materials to avoid workflow disruptions

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to oversee daily workplace suppo...

Location

United States , Del Mar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office services, mailroom support, administrative operations, or a similar workplace services role
Ability to work independently and manage a one-person site with limited onsite supervision
Experience with document scanning and general records handling
Familiarity with mail and package processing in a detail-focused office setting
Comfortable supporting conference room setup and maintaining stocked, organized office areas
Ability to answer and route calls using a multi-line phone system
Strong organizational skills, reliability, and a service-oriented approach to daily tasks

Job Responsibility

Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use
Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional
Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed
Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations
Maintain orderly common areas and help uphold a neat office appearance throughout the workday
Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests
Handle document scanning and related administrative tasks to support office workflows and records management

What we offer

Competitive compensation
Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support day-to-day ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, copy center, mailroom, or similar operational support work, preferably in a legal, banking, or large corporate setting
Strong customer service skills
Working knowledge of office support processes, including document handling, scanning, mail distribution, and basic equipment troubleshooting
Excellent attention to detail, time management, and organizational ability
Ability to use sound judgment, solve routine problems independently
Comfortable working with sensitive or confidential information
Ability to regularly lift up to 50 lbs.

Job Responsibility

Manage incoming office service requests
Complete copy, scan, print, intake, and mailroom assignments
Coordinate the order and flow of daily tasks
Communicate promptly with supervisors or clients regarding priority changes, production issues, or timing concerns
Resolve routine equipment issues
Conduct quality checks on completed assignments
Handle confidential documents with care
Support additional workplace service needs such as reception, hospitality, audio/visual assistance, or related office functions

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Services Associate

We are looking for an Office Services Associate (Repographics) to support daily ...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, preferably within a legal, banking, or large corporate setting
Demonstrated ability to deliver strong customer service and build positive working relationships with clients and colleagues
Working knowledge of general office support processes, including document handling, mail services, scanning, and record tracking
Strong organizational skills with close attention to detail and the ability to manage multiple deadlines effectively
Comfort handling sensitive or confidential information with professionalism and care
Ability to solve routine operational issues independently and recognize when escalation is appropriate
Capability to lift up to 50 lbs. regularly and work effectively in a fast-paced team environment

Job Responsibility

Manage incoming office service requests by reviewing job instructions, confirming required details, and recording work accurately in service logs
Produce, scan, copy, and distribute documents while following established procedures for reprographics, mail, and intake activities
Organize assignments by urgency and delivery commitment to ensure all completed work reaches clients and internal teams on schedule
Communicate promptly with supervisors or client contacts when priorities shift, deadlines are at risk, or clarification is needed
Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly
Check completed work for accuracy and quality, while also supporting quality review efforts across the team when needed
Handle confidential materials with discretion and follow all site policies, operational guidelines, and security procedures
Support additional front-of-house or workplace service needs, such as reception, hospitality, or audio/visual assistance, as business demands require

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily admin...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of office services or administrative support experience, ideally within a legal, banking, or large corporate setting
Demonstrated ability to provide strong customer service and build effective working relationships with clients and colleagues
Comfortable handling confidential documents with care and maintaining a high level of accuracy and organization
Able to manage multiple priorities, work efficiently under deadlines, and stay productive in a fast-paced environment
Capable of making sound day-to-day decisions, solving routine problems, and recognizing when to escalate issues
Strong verbal and written communication skills, with the ability to collaborate across diverse teams
Able to lift up to 50 lbs. regularly and support physical tasks such as stocking supplies and moving materials

Job Responsibility

Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service records before processing assignments
Carry out day-to-day document production, scanning, mail handling, and intake support in accordance with site procedures and service expectations
Organize and prioritize tasks to ensure completed work is delivered accurately and within agreed turnaround times
Communicate proactively with clients, team members, and leadership regarding deadlines, job status, and any issues that may affect completion
Identify and resolve routine equipment or workflow problems, escalating more complex concerns when additional support is needed
Perform quality checks on completed materials to confirm accuracy, presentation, and adherence to job specifications
Restock paper, toner, and other office supplies, and help keep shared spaces such as conference rooms and service areas neat and ready for use
Follow workplace policies for confidential information, operational safety, and client-site procedures while supporting additional office services as needed

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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