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Office Services Associate

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Robert Half

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Location:
United States , Santa Monica

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site in Santa Monica, California. This is a Long-term Contract position for someone who is comfortable in a fast-paced setting, can remain on their feet for extended periods, and takes pride in delivering accurate, timely service. The role includes copy, mail, scanning, and general office support while maintaining a high standard of professionalism, organization, and client care.

Job Responsibility:

  • Manage incoming office service requests by reviewing job instructions, confirming required details, and documenting work accurately before production begins
  • Complete copy, print, scan, and mail assignments in both physical and digital formats while following established service standards and turnaround expectations
  • Organize daily workload to ensure urgent requests are handled appropriately and completed within committed deadlines
  • Monitor output for accuracy and presentation quality, and perform checks on completed work to maintain consistent service excellence
  • Communicate proactively with supervisors or client contacts regarding request status, timing concerns, or clarification needed to avoid delays
  • Resolve routine equipment issues and replenish paper, toner, and related supplies to keep machines operating efficiently
  • Handle confidential materials with discretion and follow site policies and operational procedures at all times
  • Support additional front-of-office or hospitality-related tasks, including reception or audio/visual assistance, as business needs require

Requirements:

  • High school diploma or equivalent required
  • At least 1 year of office services, copy center, mailroom, or similar administrative support experience in a detail-focused environment is preferred
  • Ability to print and process documents from Microsoft Office and Adobe file formats
  • Strong customer service and communication skills with the ability to work effectively with clients and internal teams
  • Proven ability to stay organized, manage multiple priorities, and meet deadlines in a high-volume setting
  • Comfortable standing for long periods and regularly lifting materials weighing up to 50 pounds
  • Ability to handle sensitive information with care and exercise sound judgment when issues need escalation
  • Dependable team player with a positive attitude, solid attention to detail, and basic troubleshooting ability for office equipment
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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