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Office Services Associate

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Robert Half

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Location:
United States , Houston

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an Office Services Associate to support daily back-office operations for client teams. This is a contract position with the potential to become a longer-term opportunity based on business needs and performance. The role focuses on copy, mail, scanning, and related office support services in a fast-paced office setting, while maintaining accuracy, confidentiality, and strong customer service.

Job Responsibility:

  • Manage incoming office service requests by reviewing instructions, confirming job details, and recording work accurately in designated logs
  • Complete copying, scanning, mail handling, and document intake tasks in line with established service standards and turnaround expectations
  • Organize assignments by urgency and workflow requirements to ensure projects are processed and delivered on schedule
  • Communicate promptly with clients and leadership regarding deadlines, status updates, or issues that may affect completion of work
  • Perform routine quality checks on completed materials to maintain consistency, accuracy, and a clear presentation
  • Resolve basic equipment and machine issues when possible and escalate more complex problems to the appropriate support contact
  • Support additional front-of-house or office operations needs, such as reception, hospitality, and audio/visual assistance, as required
  • Handle confidential records and sensitive information with discretion while following company policies and operational procedures
  • Load and replenish paper, supplies, and related materials for office equipment, and assist with physically moving items up to 50 pounds when needed

Requirements:

  • High school diploma or equivalent is required
  • At least 1 year of office services or administrative support experience, ideally within a legal, banking, or large corporate environment
  • Working knowledge of copy, mail, scanning, and general back-office support procedures
  • Strong customer service and communication skills with the ability to work effectively with clients and internal teams
  • Proven attention to detail, sound organizational ability, and the capacity to manage multiple deadlines in a busy setting
  • Ability to make informed decisions independently while adhering to established policies and business guidelines
  • Experience handling confidential documents with professionalism and discretion
  • Ability to work collaboratively, solve routine operational problems, and recognize when escalation is necessary
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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