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Robert Half Logo Robert Half · Office Administration

Office Services Associate

United States, Newport Beach · Job Posted June 09, 2026
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Job Description

We are looking for a dependable Office Services Associate to support daily administrative and front-of-house operations in a small, well-organized office. This is a contract position suited for someone who enjoys creating an organized, welcoming environment while working independently with minimal supervision. The role combines reception support, light copy and document handling, supply coordination, and general office assistance to help the site run smoothly each day.

Job Responsibility

  • Welcome visitors and clients, assist with entry, and provide courteous front-desk support throughout the day
  • Prepare and distribute a daily office bulletin while helping maintain clear internal communication for onsite staff
  • Replenish pantry items, organize supply storage areas, and monitor inventory so shared spaces remain fully stocked
  • Perform light copying, scanning, and document support tasks, coordinating with offsite resources when larger reproduction work is needed
  • Keep conference rooms, reception areas, and other common spaces neat, orderly, and ready for use
  • Provide day-to-day office assistance such as opening doors, responding to routine requests, and helping staff with basic workplace needs
  • Use computer-based tools, including Microsoft Outlook, to manage communications and complete assigned administrative tasks accurately
  • Participate in onsite training during the initial ramp-up period and apply guidance provided remotely as needed to become fully effective in the role

Requirements

  • High school diploma or equivalent required
  • At least 1 year of general office, office services, reception, or administrative support experience
  • Proficiency with computers and comfort learning new systems and procedures quickly
  • Hands-on experience with Microsoft Outlook and basic digital document handling
  • Strong customer service and communication skills with a detail-oriented, approachable manner
  • Ability to work independently, stay reliable, and manage responsibilities with limited supervision
  • Strong attention to detail, sound judgment, and the ability to handle confidential information appropriately
  • Willingness to learn, adapt to a new office setting, and support a range of routine operational tasks

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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