Office Services Associate Job at Robert Half (Newport Beach)

Office Services Associate

We are looking for an Office Services Associate to support daily workplace opera...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing office services, copy center, mailroom, or reprographics support in a detail-oriented workplace setting
Ability to operate high-volume printers, copiers, scanners, and finishing equipment with confidence and attention to detail
Working knowledge of document preparation, formatting, basic layout adjustments, and print production standards
Strong troubleshooting skills for resolving routine equipment and workflow issues efficiently
Familiarity with shipping, courier services, materials handling, and outgoing mail coordination
Ability to manage multiple priorities, including time-sensitive requests, without compromising accuracy or service quality
Strong communication skills and a customer-service mindset suited to a client-facing office environment
Comfortable supporting meetings, conference room readiness, and presentation material preparation

Job Responsibility

Deliver day-to-day office support with a strong focus on document production, including printing, copying, scanning, binding, finishing, and distribution
Run high-volume print and copy equipment, resolve routine equipment issues, and coordinate service when repairs or maintenance are needed
Complete complex document requests accurately and on time, including confidential materials, large production runs, and urgent assignments
Review finished materials for quality, formatting, completeness, and visual presentation before delivery
Oversee mailroom-related activities such as incoming and outgoing mail, courier coordination, package handling, and shipping logistics
Prepare conference rooms for meetings by arranging room setup, organizing presentation materials, and coordinating catering support as needed
Respond promptly to workplace and service requests, ensuring tasks are tracked, prioritized, and completed with a customer-focused approach
Assist with document layout, file preparation, and adherence to branding standards to ensure consistent and high-quality output
Support electronic document handling processes, including scanning and digital distribution of files to appropriate recipients

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support day-to-day administra...

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of experience in office services or a similar administrative support role, preferably within a legal, banking, or large corporate setting
Working knowledge of copy, mail, scanning, and other back-office support processes
Strong customer service and communication skills with the ability to build effective relationships with clients and coworkers
Excellent attention to detail, time management, and organizational ability in a deadline-driven environment
Ability to work independently, make sound routine decisions, and recognize when to escalate issues appropriately
Comfortable handling confidential documents and sensitive information with professionalism and care
Ability to work collaboratively with diverse teams in a fast-paced workplace and maintain a positive, self-directed approach.

Job Responsibility

Manage incoming office service requests by recording work accurately and confirming all required details are complete before processing
Provide daily support for document reproduction, mail distribution, scanning, and intake tasks across both physical and digital workflows
Sequence assignments effectively to keep production moving efficiently and to ensure completed work is delivered within established service timelines
Communicate promptly with clients and internal leadership regarding priorities, turnaround expectations, and any issues that could affect deadlines
Perform basic troubleshooting on office equipment and escalate more complex problems when additional support is needed
Review completed work for accuracy and quality, including checking personal output and assisting with quality control for team deliverables
Replenish copiers and related machines with paper, toner, and other materials needed to maintain uninterrupted operations
Handle files, correspondence, and other business materials with discretion while following company and client policies
Support general office service functions as needed, which may include reception, hospitality, audio/visual assistance, and other site-based operational tasks
Move and lift boxes, paper, and supplies up to 50 pounds regularly as part of daily service responsibilities.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support daily copy,...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least one year of office services experience, preferably in a legal, financial, or large corporate setting
Working knowledge of copy, scanning, mailroom, and general back-office support processes
Demonstrated ability to provide strong customer service and build positive working relationships
Strong attention to detail with solid organizational and time-management skills
Ability to handle confidential materials with discretion and sound judgment
Comfortable making routine decisions independently while following established policies and business needs
Able to work effectively in a team-oriented, fast-paced environment with a positive and proactive approach

Job Responsibility

Manage day-to-day reprographics tasks, including copying, scanning, and preparing documents accurately and on schedule
Sort, distribute, and process incoming and outgoing mail for both physical and electronic delivery channels
Provide administrative support for document handling requests while maintaining accuracy, confidentiality, and service quality
Assist with reception and phone coverage, including handling multi-line calls and directing inquiries appropriately
Support office operations by helping with hospitality services, meeting room readiness, facilities-related requests, and basic audio/visual needs as assigned
Monitor work priorities and turnaround times to ensure deadlines are met in a fast-moving client environment
Resolve routine service issues independently and elevate more complex concerns to leadership when appropriate
Work closely with team members and client contacts to maintain a detail-oriented, responsive, and customer-focused service experience

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Services Associate

Location

United States , Boston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, preferably within a legal, banking, or large corporate setting
Working knowledge of back-office operations, including document handling, mail services, scanning, and general administrative support
Strong customer service and communication skills with the ability to work effectively with clients and internal teams
Solid attention to detail, time management, and organizational ability in deadline-driven environments
Ability to make sound judgments, solve routine problems independently, and escalate issues appropriately when needed
Comfortable handling sensitive or confidential information with professionalism and discretion
Ability to regularly lift up to 50 pounds and remain productive in a fast-paced workplace

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods
Carry out day-to-day support activities such as copy and print production, mail distribution, scanning, and intake processing in both physical and digital formats
Sequence assignments effectively to keep work moving on schedule and ensure completed materials are delivered within agreed turnaround times
Communicate proactively with supervisors and client contacts regarding priorities, status updates, deadlines, or service concerns
Resolve routine equipment issues when possible, replenish paper, toner, and related supplies, and report more complex problems for further support
Inspect completed work for accuracy and presentation, while also helping maintain quality standards across team output
Organize workload based on urgency and volume, balancing multiple requests in a high-activity office environment
Handle confidential records with care and follow company and client policies related to security, service procedures, and efficient use of resources

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Office Services Associate

We are looking for an adaptable Office Services Associate to support day-to-day ...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
At least 1 year of experience in office services, administrative support, or a similar back-office role
experience in a legal, banking, or corporate setting is preferred
Strong customer service and communication skills with the ability to work effectively with clients and colleagues from diverse backgrounds
Familiarity with office procedures such as mail handling, document processing, scanning, copying, and record maintenance
Demonstrated attention to detail, solid organizational ability, and the capacity to manage multiple priorities under deadline pressure
Comfort handling confidential information with discretion and professionalism
Ability to work independently, make sound routine decisions, and recognize when issues should be escalated
Positive, team-oriented approach with willingness to learn equipment operation and assist with conference room upkeep and office replenishment
All applicants applying for U.S. job openings must be legally authorized to work in the United States

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and recording work accurately in required logs
Complete copy, scanning, mail, and document intake assignments according to established procedures and committed turnaround times
Organize daily priorities to ensure work is processed, finished, and delivered on schedule for internal teams and client stakeholders
Monitor multifunction equipment, replenish paper and toner, and address routine operating issues before escalating more complex problems
Inspect completed work for accuracy and presentation quality, while also supporting quality checks across shared team output when needed
Prepare conference rooms and shared office areas by restocking supplies and maintaining a clean, orderly environment for meetings and daily use
Communicate proactively with supervisors and clients regarding deadlines, job status, or service concerns to keep work moving efficiently
Support additional front-of-office, hospitality, audio/visual, or facility-related tasks as business needs require
Handle physical materials and packages safely, including regular lifting of items weighing up to 50 pounds

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Office Services Associate

We are looking for a dependable Office Services Associate to support day-to-day ...

Location

United States , Dallas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of experience in office services, mailroom, copy center, or related administrative support work
Practical experience with document scanning, reprographics, and mail handling operations
Strong customer service skills with the ability to build positive working relationships
Solid attention to detail, time management, and organizational abilities
Ability to work independently, exercise sound judgment, and know when to escalate concerns
Comfortable working with confidential information in a detail-focused environment
Able to succeed in a fast-paced team setting while maintaining a positive, proactive approach

Job Responsibility

Manage high-volume copying, printing, scanning, and digital document distribution with accuracy and efficiency
Sort, prepare, and deliver incoming and outgoing mail, packages, and interoffice correspondence in a timely manner
Provide front-desk and phone coverage, including answering a multi-line phone system and directing inquiries appropriately
Support meeting rooms and common areas by assisting with hospitality, basic audio/visual setup, and general workplace readiness
Handle confidential files and sensitive materials with discretion while following site procedures and service standards
Monitor workload priorities, complete assigned tasks within deadlines, and communicate issues that require supervisory support
Partner with colleagues and client contacts to ensure back-office services run smoothly across multiple functional areas

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Services Associate

We are looking for a dependable Office Services Associate to support daily offic...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong customer service skills with the ability to interact professionally and confidently in a client-facing office setting
Comfort using office technology and learning multifunction equipment, including Canon machines or similar devices
Ability to manage a variety of light operational, print, and facilities-related tasks with minimal supervision
Good attention to detail when handling documents, preparing meeting spaces, and monitoring office conditions
Clear communication skills and the initiative to ask questions, provide updates, and follow through on requests
Ability to stay organized, exercise discretion, and maintain professionalism in a business casual environment
Experience with general office support, reception, scanning, printing, or facilities assistance is helpful, but not required
Willingness to be trained and quickly build independence in a role that supports both administrative and workplace operations

Job Responsibility

Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects
Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment
Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination
Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use
Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed
Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite
Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed
Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required

What we offer

Medical, vision, dental, life and disability insurance
eligibility to enroll in company 401(k) plan
free online training

Office Services Associate

We are looking for a dependable Office Services Associate to support daily offic...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong customer service skills with the ability to interact professionally and confidently in a client-facing office setting
Comfort using office technology and learning multifunction equipment, including Canon machines or similar devices
Ability to manage a variety of light operational, print, and facilities-related tasks with minimal supervision
Good attention to detail when handling documents, preparing meeting spaces, and monitoring office conditions
Clear communication skills and the initiative to ask questions, provide updates, and follow through on requests
Ability to stay organized, exercise discretion, and maintain professionalism in a business casual environment
Willingness to be trained and quickly build independence in a role that supports both administrative and workplace operations

Job Responsibility

Operate office printing and copying equipment to complete straightforward document requests such as resizing spreadsheets, basic print production, hole punching, tab insertion, and small coil-binding projects
Provide day-to-day support for office spaces by preparing conference rooms, setting up visitor offices, and helping maintain an organized and detail-oriented workplace environment
Perform routine walkthroughs of the office to identify issues that need attention and follow up on maintenance or service requests through proper tracking and coordination
Assist with shared hospitality duties, including preparing coffee, managing dishwasher needs, and ensuring meeting areas are ready for use
Offer backup reception support by greeting visitors, answering incoming inquiries, and directing requests appropriately when needed
Support employees across several office floors by responding to operational needs promptly and maintaining a visible, service-oriented presence onsite
Use sound judgment to recognize priorities, address routine issues independently, and escalate questions when additional guidance is needed
Maintain accurate records and service logs related to office support activities, print requests, and facilities coordination as required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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