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Robert Half Logo Robert Half · Office Administration

Office Services Associate

United States, San Francisco · Job Posted July 13, 2026
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Job Description

We are looking for an Office Services Associate to support daily workplace operations in California. This Long-term Contract position is ideal for someone who thrives in an organized office setting, enjoys delivering excellent customer service, and can adapt to a mix of hospitality, mailroom, reception, and document support tasks. The role requires an experienced, dependable individual who can help maintain an organized office environment while assisting with meetings, supplies, and administrative service needs.

Job Responsibility

  • Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use
  • Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded
  • Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations
  • Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks
  • Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials
  • Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines
  • Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers
  • Take on additional operational or administrative assignments as business needs arise

Requirements

  • High school diploma or equivalent required
  • At least one year of experience in office services or a similar support role, preferably within a corporate, legal, or financial services environment
  • Demonstrated ability to provide strong customer service in a detail-focused setting
  • Experience with document handling, scanning, mailroom support, or related back-office functions
  • Strong verbal and written communication skills
  • Excellent organizational skills, attention to detail, and the ability to manage deadlines effectively
  • Ability to work with confidential information discreetly and exercise sound judgment when resolving or escalating issues

Nice to have

  • Comfortable supporting reception or multi-line phone coverage
  • prior administrative or switchboard experience is a plus

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
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