Office Services Associate (Repro) Job at Robert Half (South Portland)

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Office Services Associate (Repro)

We are seeking a dependable and detail-oriented Reprographics / Office Services ...

Location

United States , South Portland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Microsoft Word, Adobe Acrobat, and basic Microsoft Excel
Strong attention to detail and organizational skills
Reliable attendance and punctuality
Ability to manage multiple tasks in a fast-paced environment
Professional communication and customer service skills

Job Responsibility

Perform high-volume printing, scanning, copying, and binding projects
Manage incoming and outgoing mail operations
Distribute mail and documents across three office floors
Run print jobs and mail deliveries throughout the day (approximately 5+ runs daily)
Support day-to-day operations from the copy center while remaining mobile and responsive to office needs
Ensure accuracy and quality control for all document production requests
Maintain organization of files, print jobs, and mail workflows
Provide professional customer service to attorneys, staff, and visitors as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Office Services Associate (Repro)

We are looking for a dependable Office Services Associate to provide reprographi...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior hands-on experience in reprographics, print production, mailroom support, or a closely related office services role is required
Ability to complete print and finishing work with minimal supervision and without relying on document formatting support
Comfortable working onsite in San Francisco, California and supporting operations across two office floors
Experience in corporate office services environments is preferred, and law firm exposure is strongly valued
Familiarity with reception support, office equipment, printer hardware, and supply coordination is beneficial
Strong attention to detail with the ability to follow written instructions, process digital files accurately, and ask questions when clarification is needed
Proficiency with photocopying, scanning, printing, and general administrative tracking tools such as spreadsheets or service request systems is preferred

Job Responsibility

Produce and finish printed materials independently, including binding, inserting tabs, using color separator sheets, and completing hole-punching as needed
Handle a range of copy and print requests, including single- and double-sided output, while ensuring materials are prepared accurately and on time
Record all incoming mail and reprographics activity in the designated tracking system at the close of each workday
Support daily mail operations by servicing collection points on both office floors two times per day and routing items appropriately
Replenish paper in printers and monitor shared equipment to help maintain smooth day-to-day office operations
Keep supply areas organized, restock essential items, and assist with basic kitchen and pantry upkeep, including resetting the dishwasher
Provide reception desk coverage during scheduled breaks and lunch periods, greeting visitors and helping maintain front office continuity
Review submitted instructions and attached files carefully, confirm details when requests are unclear, and redirect non-print-ready jobs to the appropriate document services resource
Work effectively within a small two-person office services team while supporting staff across a multi-floor corporate environment

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Fulltime

Reprographics Associate

Location

United States , Wheeling, WV

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of one-year office service experience preferably in a legal banking or large corporate environment
Must be able to lift up to 50 lbs. on a regular basis
Must be able to work standing up all or most of the time
Needs someone with repro exp very quick in Houston
Kinkos FedEx or UPS would be perfect
They must be tech savvy

Job Responsibility

High volume print and repro production
Quality control job setup troubleshooting
Managing complex or escalated print requests
Acting as a knowledgeable escalation point by expertise not authority
Assist with: Scheduling
Reporting
Researching data
Other administrative tasks connected to repro operations
Support Hassan by helping stabilize daily operations
Apply an administrator mindset to an operator role

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in our company 401(k) plan

Legal Admin Assistant

At BCLP, we’ve built our firm on the foundations of thinking differently. Curiou...

Location

Salary:

Not provided

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Standard GCSEs a minimum of: C for English Language
C for Maths
Constant enthusiastic, can-do and positive approach to tasks and situations, as well as requests for action outside normal scope of duties
Ability to take personal responsibility, ownership and behave responsibly
Good communication skills, both oral and written
Friendly, co-operative and approachable at all times
Remains calm and focussed under pressure i.e. when faced with high volume workloads or difficult situations
Ability to build relationships with Fee Earners and Legal PAs
Listens carefully and questions to make sure you have all the information you need to take action
Displays discretion when dealing with sensitive information

Job Responsibility

Production of engrossed documents, particularly those with multiple appendices
Printing of emails and attachments
Small volume photocopying and scanning, and delivery/collection of large volume document production, courier and repro jobs
Processing/submitting travel invoices, expense claims, and maintenance and filing of copies
Administration in association with payment for Fee Earners’ individual memberships of institutes and associations
Preparation of admin for money payments e.g. Chaps payments
Simple file opening including conflict searches and money laundering requirements, liaising with the Office of General Counsel
Organising and maintaining systems to ensure effective document management, including closing files, archiving and ensuring all relevant paper-based documents are filed electronically
Supporting Fee Earners with updating Dynamics
ensuring new business contact details are entered, contacts from Fee Earners’ Outlook address books are shared, updating contact changes and activities when BD activity is planned with a client/target

New

IT Field Technician

As a remote Field Technician in the Tulsa, OK area, you will travel to dental of...

Location

United States , Tulsa

Salary:

48000.00 - 55000.00 USD / Year

Darkhorse Technologies

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication
Proven time management skills
Proven reliability and the ability to work independently
Excellent customer service skills
Problem solving and troubleshooting skills
1-2 years of tech support experience
1-2 years of customer service experience
Bachelor's degree in Information Technology or Computer Science is preferred
Must have reliable transportation

Job Responsibility

Provide excellent customer service via phone, remote, and on-site technical support
Walk clients through diagnostic procedures to identify and resolve errors
Communicate with vendors to request service, update, and resolve open tickets
Adhere to established methods for responding to and documenting support requests
Perform maintenance tasks on end user devices
Provide ongoing user training and self-fix solutions to clients
Set up, troubleshoot, and configure PCs, printers, peripherals, and network equipment
Handle technical requests such as password resets, drive mapping, and user account setup
Run network lines, punch down cable, and terminate RJ45 connections
Provide Saturday coverage as part of an on-call rotation schedule

Fulltime

New

IT Field Technician

As a remote Field Technician in the Syracuse, NY area, you will travel to dental...

Location

United States , Syracuse

Salary:

48000.00 - 55000.00 USD / Year

Darkhorse Technologies

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication
Proven time management skills
Proven reliability and the ability to work independently
Excellent customer service skills
Problem solving and troubleshooting skills
1-2 years of tech support experience
1-2 years of customer service experience
Must have reliable transportation

Job Responsibility

Provide excellent customer service via phone, remote, and on-site technical support
Walk clients through diagnostic procedures to identify and resolve errors
Communicate with vendors to request service, update, and resolve open tickets
Adhere to established methods for responding to and documenting support requests
Perform maintenance tasks on end user devices
Provide ongoing user training and self-fix solutions to clients
Set up, troubleshoot, and configure PCs, printers, peripherals, and network equipment
Handle technical requests such as password resets, drive mapping, and user account setup
Run network lines, punch down cable, and terminate RJ45 connections
Provide Saturday coverage as part of an on-call rotation schedule

Fulltime

New

IT Field Technician

As a remote Field Technician in the Raleigh, NC area, you will travel to dental ...

Location

United States , Raleigh

Salary:

48000.00 - 55000.00 USD / Year

Darkhorse Technologies

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication
Proven time management skills
Proven reliability and the ability to work independently
Excellent customer service skills
Problem solving and troubleshooting skills
1-2 years of tech support experience
1-2 years of customer service experience
Must have reliable transportation

Job Responsibility

Provide excellent customer service via phone, remote, and on-site technical support
Walk clients through diagnostic procedures to identify and resolve errors
Communicate with vendors to request service, update, and resolve open tickets
Adhere to established methods for responding to and documenting support requests
Perform maintenance tasks on end user devices
Provide ongoing user training and self-fix solutions to clients
Set up, troubleshoot, and configure PCs, printers, peripherals, and network equipment
Handle technical requests such as password resets, drive mapping, and user account setup
Run network lines, punch down cable, and terminate RJ45 connections
Provide Saturday coverage as part of an on-call rotation schedule

Fulltime

New

Customer Supply Planner

At Argenta, we’re more than a company — we’re a global team, dedicated to health...

Location

United States , Shawnee

Salary:

Not provided

Argenta

Expiration Date

Until further notice

Requirements

High School Education level as a minimum in English and Mathematics or equivalent demonstrable work experience in a similar role
Minimum of 3 years’ relevant Planning experience or knowledge of Production within a busy Manufacturing environment
Excellent organizational, planning and administrative abilities
Determination to see jobs through to completion
Ability to work accurately and within strict deadlines

Job Responsibility

Key point of contact with representatives of our client base, planning finished goods delivery on time in full and ensuring client satisfaction
Receive, interpret and validate regular client product forecast updates. Process client orders
Co-ordinate client information flow of demand changes, client-supplied material, artwork revisions, client-specific systems/reporting, phase in/out of material changes
Using client-derived forecast, detail, develop and maintain an 18mth Master Production Schedule (MPS), balancing customer demand with available capacity and constraints on a monthly basis
Communicate and gain consensus across all functions for the MPS
Drive resolution of capacity constraints within work centers and ensure any major capacity issues are escalated appropriately
Manage and track artwork version updates and implementation timelines, ensuring correct artwork is approved and aligned with production schedules
Formal initiation of Change Controls related to packaging components including artwork updates, label changes, and regulatory text revisions
Part Creation and Bill of Materials (BOM) Amendments, including management of old code obsolescence and phase-out activities
Ensure Materials Requirements Planning (MRP) parameters are regularly reviewed and updated

Fulltime

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Office Services Associate (Repro)

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