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Robert Half Logo Robert Half · Office Administration

Office Services Associate-Floater

United States, Santa Monica · Job Posted June 29, 2026
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Job Description

We are looking for a versatile Office Services Associate-Floater to support daily workplace operations in Santa Monica, California. This Contract position is ideal for someone who enjoys variety and can move smoothly between front desk support, hospitality coordination, document handling, and mail services. The person in this role will help maintain an organized office environment, deliver responsive service to employees and visitors, and ensure tasks are completed accurately and efficiently.

Job Responsibility

  • Manage service activity records and maintain accurate documentation for office support requests and completed assignments
  • Welcome visitors, assist with front desk coverage, coordinate meeting space arrangements, and support food and beverage requests for onsite events
  • Handle day-to-day document production, intake processing, scanning, copying, and mailroom tasks in alignment with established service standards
  • Organize competing priorities effectively so urgent requests are addressed promptly while routine work remains on schedule
  • Review completed tasks for accuracy and consistency, and help uphold quality standards across team output when needed
  • Follow workplace procedures and service guidelines to ensure dependable and compliant office operations
  • Operate office equipment and use materials thoughtfully to support efficiency and reduce unnecessary waste
  • Lift and move boxes, paper, mail, and office supplies weighing up to 50 pounds as part of regular daily responsibilities

Requirements

  • Previous experience in office services, copy support, mailroom operations, reception, or a similar administrative environment
  • Practical ability to scan documents, manage document imaging tasks, and perform high-volume copying or reprographics work
  • Comfortable answering and routing calls through a multi-line phone system with professionalism and courtesy
  • Strong organizational skills with the ability to balance multiple assignments and adjust to changing daily needs
  • Attention to detail and a consistent approach to checking work for completeness and accuracy
  • Ability to work across several service areas, including hospitality support, reception coverage, reprographics, and mail handling
  • Physical capability to lift up to 50 pounds on a regular basis during the workday

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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