Office Services Assistant, Robert Half

Robert Half

Location:
United States, Chicago

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

Kelley Drye & Warren LLP is seeking an entry-level Office Services Assistant based in the Chicago, IL office to provide support for reception and other office services duties. This role requires client service excellence, organizational skills, and flexibility to handle diverse tasks in a dynamic environment.

Job Responsibility:

greets, directs and maintains records of visitors
answers telephones and transfers calls as appropriate
registers guests with building security
schedules, organizes and maintains supplies in conference rooms and visiting attorney offices
orders catering
ensures proper food set-up
coordinates with information technology for conference room technology requests
assists with video set up and assists visitors as requested
arranges messenger pickups and court filings and accepts messenger deliveries
orders office and kitchen supplies as requested
interfaces with office of the building for maintenance requests such as light bulb replacement, temperature adjustments, appliance malfunctions, etc.
maintains detail oriented appearance of conference rooms, visiting offices, reception area and desk
back-up person for setting up and cleaning of catering
general administrative tasks such as expense reports, invoice entry, time entry and miscellaneous research and administrative duties
assists with marketing and business development events
assists with the supervision and day-to-day work for two high school interns

Requirements:

Bachelor’s Degree or equivalent preferred
strong attention to detail, accurate and organized
familiarity with Microsoft Office Word, Power Point and Excel
familiarity with Chrome River and CISCO systems a plus
flexible to learn new tasks and work overtime occasionally
high degree of integrity and professionalism
ability to work cooperatively with attorneys and legal support staff

Nice to have:

familiarity with Chrome River and CISCO systems
flexible to learn new tasks

What we offer:

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
access to 401(k) plan

Additional Information:

Job Posted:
July 22, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Services Assistant