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Office Services Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, Chicago

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided

Job Description:

Kelley Drye & Warren LLP is seeking an entry-level Office Services Assistant based in the Chicago, IL office to provide support for reception and other office services duties. This role requires client service excellence, organizational skills, and flexibility to handle diverse tasks in a dynamic environment.

Job Responsibility:

  • greets, directs and maintains records of visitors
  • answers telephones and transfers calls as appropriate
  • registers guests with building security
  • schedules, organizes and maintains supplies in conference rooms and visiting attorney offices
  • orders catering
  • ensures proper food set-up
  • coordinates with information technology for conference room technology requests
  • assists with video set up and assists visitors as requested
  • arranges messenger pickups and court filings and accepts messenger deliveries
  • orders office and kitchen supplies as requested
  • interfaces with office of the building for maintenance requests such as light bulb replacement, temperature adjustments, appliance malfunctions, etc.
  • maintains detail oriented appearance of conference rooms, visiting offices, reception area and desk
  • back-up person for setting up and cleaning of catering
  • general administrative tasks such as expense reports, invoice entry, time entry and miscellaneous research and administrative duties
  • assists with marketing and business development events
  • assists with the supervision and day-to-day work for two high school interns

Requirements:

  • Bachelor’s Degree or equivalent preferred
  • strong attention to detail, accurate and organized
  • familiarity with Microsoft Office Word, Power Point and Excel
  • familiarity with Chrome River and CISCO systems a plus
  • flexible to learn new tasks and work overtime occasionally
  • high degree of integrity and professionalism
  • ability to work cooperatively with attorneys and legal support staff

Nice to have:

  • familiarity with Chrome River and CISCO systems
  • flexible to learn new tasks
What we offer:
  • medical insurance
  • vision insurance
  • dental insurance
  • life insurance
  • disability insurance
  • access to 401(k) plan

Additional Information:

Job Posted:
July 22, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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