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Sollers Consulting Logo Sollers Consulting · Office Administration

Office & reception coordinator

Poland, Warsaw · Job Posted February 17, 2026
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Job Description

About the role. You will have the opportunity to: Be the first point of contact at our Warsaw office, ensuring a warm welcome and smooth experience for guests and team members. Take care of day-to-day office operations, keeping the workspace organized, stocked, and running efficiently. Collaborate with external vendors and building administration to maintain a well-functioning office environment. Take care of meeting room setup for interviews and business meetings. Support coordination of local team-building events and contribute to a positive team spirit. Be an integral part of the Sollers Warsaw team, helping to foster a productive and friendly workplace. Support other tasks related to offices and team-building area.

Job Responsibility

  • Be the first point of contact at our Warsaw office, ensuring a warm welcome and smooth experience for guests and team members
  • Take care of day-to-day office operations, keeping the workspace organized, stocked, and running efficiently
  • Collaborate with external vendors and building administration to maintain a well-functioning office environment
  • Take care of meeting room setup for interviews and business meetings
  • Support coordination of local team-building events and contribute to a positive team spirit
  • Be an integral part of the Sollers Warsaw team, helping to foster a productive and friendly workplace
  • Support other tasks related to offices and team-building area

Requirements

  • Experience in office administration (1-2 years) and a hands-on approach to daily tasks
  • Availability to work full-time from our Warsaw office, Monday to Friday (8:00–16:00 or 9:00–17:00)
  • Fluency in English and Polish, both spoken and written
  • A proactive mindset, great communication skills, and attention to detail
  • A team-player spirit, combined with independence in managing your tasks and a willingness to learn and grow together
  • Confidence in using MS Office tools, especially Excel

What we offer

  • A chance to be promoted twice a year and a clearly defined career path with salary forecast
  • Opportunities for growth with a training budget that you can use for courses and conferences
  • We also provide access to an online training platform and co-fund language classes
  • An internal coach to guide you through the onboarding, further training and career opportunities, plus a budget to be used for your lunches together
  • A chance to #domore for the planet and the community as part of Sollers Change Makers – our volunteering program
  • Lots of teambuilding activities, trips, hobby groups and cultural events to create a company powered by teamwork
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