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Robert Half Logo Robert Half · Office Administration

Office & Program Coordinator

United States, Albany · Job Posted April 10, 2026
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Job Description

This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization. In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership.

Job Responsibility

  • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries
  • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper)
  • Coordinating schedules for meetings, trainings, and internal activities
  • Ordering, tracking, and maintaining office supply inventory
  • Ensuring office equipment functionality and coordinating with IT/technical support as needed
  • Providing logistical and administrative support for programs, outreach initiatives, and events
  • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings
  • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support
  • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staff
  • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements
  • Serving as the primary point of contact for facility-related issues across multiple locations
  • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep
  • Coordinating with external vendors for janitorial services, pest control, and building maintenance
  • Maintaining documentation of facility issues and communicating updates to leadership
  • Supervising and providing guidance to seasonal staff, interns, and volunteers
  • Supporting onboarding, orientation, and task coordination for volunteers
  • Assisting with day-to-day coordination of administrative and program support staff

Requirements

  • High School Diploma
  • Minimum of 2 years of experience in office management, administration, or program support
  • Strong organizational skills with the ability to prioritize and work independently
  • Proficiency in Microsoft Office Suite and cloud-based tools
  • Excellent interpersonal, customer service, and communication skills

Nice to have

  • Associate’s or Bachelor’s degree
  • Experience in a nonprofit or human services environment
  • Familiarity with facilities coordination or building oversight
  • Spanish language proficiency

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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