CrawlJobs Logo

Office & Program Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Albany

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization. In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership.

Job Responsibility:

  • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries
  • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper)
  • Coordinating schedules for meetings, trainings, and internal activities
  • Ordering, tracking, and maintaining office supply inventory
  • Ensuring office equipment functionality and coordinating with IT/technical support as needed
  • Providing logistical and administrative support for programs, outreach initiatives, and events
  • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings
  • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support
  • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staff
  • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements
  • Serving as the primary point of contact for facility-related issues across multiple locations
  • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep
  • Coordinating with external vendors for janitorial services, pest control, and building maintenance
  • Maintaining documentation of facility issues and communicating updates to leadership
  • Supervising and providing guidance to seasonal staff, interns, and volunteers
  • Supporting onboarding, orientation, and task coordination for volunteers
  • Assisting with day-to-day coordination of administrative and program support staff

Requirements:

  • High School Diploma
  • Minimum of 2 years of experience in office management, administration, or program support
  • Strong organizational skills with the ability to prioritize and work independently
  • Proficiency in Microsoft Office Suite and cloud-based tools
  • Excellent interpersonal, customer service, and communication skills

Nice to have:

  • Associate’s or Bachelor’s degree
  • Experience in a nonprofit or human services environment
  • Familiarity with facilities coordination or building oversight
  • Spanish language proficiency
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
April 10, 2026

Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Office & Program Coordinator

Program Coordinator

This position is responsible for working in parallel with the Program Manager in...
Location
Location
United States , Landover, MD
Salary
Salary:
Not provided
pnautomation.com Logo
PN Automation, Inc
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in applicable field AND two years of administrative/coordinator program experience, OR six years of progressively responsible administrative/coordinator program experience, OR any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved
  • Intermediate to advanced mastery of Microsoft Office Suite (e.g. Word, Excel, PowerPoint)
  • Ability to execute effective verbal and written communications with varying levels of professionals
  • Impeccable multi-tasking skills coupled with the ability to manage dependencies while effectively balancing changing priorities against stringent deadlines
  • Exceptional organizational and time management skills (e.g. self-management and management of others) and the ability to uphold a strict level of confidentiality
  • Ability to work in a fast-paced, highly populated work environment with a dynamic aptitude to seamlessly adjust to changing work requirements with little to no notice and little to no supervision
  • Project Management: 2 years (Required)
  • Security clearance: Confidential (Required)
Job Responsibility
Job Responsibility
  • Working in parallel with the Program Manager in support of a contract with the government
  • Perform a vast array of support services to assist in the accomplishment of successful performance outcomes for the Program Management Office (PMO) and all projects that fall under its’ operational control and supervision
  • Fulltime
Read More
Arrow Right

Part-time Office Coordinator

We are seeking a reliable and well-organized Part-Time Office Coordinator to sup...
Location
Location
Salary
Salary:
Not provided
conductor.com Logo
Conductor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational and multitasking skills
  • Friendly and professional communication style
  • Proactive, reliable, and detail-oriented
  • Comfortable handling basic financial processes (expenses, invoices, etc)
  • Proficiency with MS Office or Google Workspace tools
  • Previous administrative, reception, or office coordination experience preferred
  • Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
  • Must be at least B2 level proficiency in German
Job Responsibility
Job Responsibility
  • Process incoming and outgoing mail and packages
  • Organize and maintain the office environment as needed
  • Welcome and assist visitors in a professional and friendly manner
  • Provide general administrative assistance to employees and management
  • Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
  • Coordinate benefits-related tasks (e.g., memberships, wellness perks)
  • Assist with HR-related activities and documentation as needed
  • Administer employee car leasing programs, ensuring proper documentation and compliance
  • Coordinate with service providers and manage small office needs (e.g., catering, supplies)
  • Support TÜV compliance tasks and other office requirements
What we offer
What we offer
  • A flexible part-time role with varied responsibilities
  • A supportive and collaborative team culture
  • Opportunities to gain experience in office operations, HR processes, and event coordination
  • Parttime
Read More
Arrow Right

Program Coordinator

Support Account Team for Successful Project Delivery. Provide team members with ...
Location
Location
India , Remote; Hyderabad; Bengaluru
Salary
Salary:
Not provided
parexel.com Logo
Parexel
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Competent in the use of Word (Advanced), PowerPoint (Advanced), Excel (Advanced), Outlook (Advanced) and Reference Manager (Intermediate) and sound knowledge of databases (eg, Access)
  • Ability to source information using the Internet and other media
  • Confident processing financial information and trackers under the guidance of Manager
  • A confident self-starter who is capable of knowing how best to action/respond to specific requests and information received from a variety of external and internal sources
  • Strong interpersonal and communications skills, including ability to compose own correspondence to agree professional standard
  • Excellent organizational and multi-tasking skills, with the ability to coordinate several projects at different stages, meeting strict deadlines and follow-up proactively
  • effective time management
  • Accuracy and attention to detail
  • Team player with client-focused approach
  • Motivated, proactive, flexible approach, with ability to follow tasks to completion
Job Responsibility
Job Responsibility
  • Support Account Team for Successful Project Delivery
  • Provide team members with skilled support in the implementation and management of specified projects within agreed time schedules and budgets
  • Proactively maintain and circulate project tracking and status reports, internally (including liaison with the studio) and externally
  • Set up and maintain accurate project information on all tracking tools (internal and external)
  • Set-up project (status reports, tracking documents, document naming convention) and project codes
  • Prepare project kick off materials, including creating project job sheet
  • Raise purchase orders for all external services (ICs) as per standard processes and procedures with authorization by an appropriate signatory
  • track payments
  • Generate appropriate correspondence when seeking permission to reproduce illustrations/figures
  • Undertake ordering of Journal/British Library held references
What we offer
What we offer
  • Benefits vary by country, but Parexel is passionate about our team’s overall wellness
  • We believe that investing in your professional and personal development is an investment in Parexel, and we want to help you realize your full potential and career
Read More
Arrow Right

Senior Program Officer

The Senior Program Officer will implement the regional funding programs serving ...
Location
Location
Salary
Salary:
83150.00 - 126540.00 USD / Year
wikimediafoundation.org Logo
Wikimedia Foundation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Solid knowledge of trust-based philanthropy or community-based grantmaking
  • Experience in participatory decision-making structures
  • Experience in grantmaking, particularly in an international context
  • Experience in nonprofit capacity building as a funder, consultant, or nonprofit leader
  • Strong strategic and analytical skills and creative problem-solving ability
  • Excellent organizational skills and judgment
  • ability to prioritize work, manage time and multiple priorities, and meet deadlines
  • attention to detail and accuracy
  • the ability to set realistic goals and objectives
  • Proven ability that would translate to creating constructive partnerships with the Wikimedia community, stakeholders, and fund-seekers: skills in facilitating engaging, motivating, coordinating and supporting volunteer communities, and in negotiating the sometimes chaotic and contentious nature of free-thinking communities
Job Responsibility
Job Responsibility
  • Implement the Community Resources grantmaking strategy while taking into consideration community needs, opportunities, movement trends, and the regional geopolitical and cultural context
  • Analyze regional and global patterns to shape funding rationales and priorities
  • Design program activities with colleagues to achieve significant, scalable impact
  • Manage , implement and monitor the regional grant portfolio to ensure alignment with strategy, criteria, and impact goals
  • Lead annual grant planning: identify and support prospective and returning grantees, review proposals, co-develop funding rationales with the regional funding committee. This also includes conducting organizational assessments (financial and narrative) to inform funding rationales
  • Work collaboratively across Foundation teams to support implementation of funding program and team objectives
  • Represent the Foundation internally and externally as an ambassador for regional knowledge, priorities and insights
  • Build, onboard, and develop regional funding committees aligned with regional needs and opportunities to enable transparent decision-making as part of participatory grantmaking approaches
  • Set agendas for committee discussions (priorities, financial analysis, partner and regional insights) and facilitate inclusive funding deliberations
  • Provide context, analysis, and synthesis of committee feedback into funding recommendations and decisions
  • Fulltime
Read More
Arrow Right

Program & Project Control Coordinator

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...
Location
Location
Canada , Dorval
Salary
Salary:
Not provided
bombardier.com Logo
Bombardier
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business Administration, Engineering, or related field
  • 3+ years of relevant experience in project coordination and analyst role
  • strong strategic thinking, project management, financial, and analytical skills
  • assertive, results-oriented, and demonstrate leadership and initiative
  • excellent organizational and prioritization abilities, with a proactive mindset
  • strong Microsoft Office Skills (Word, Excel, PowerPoint, Outlook, Power Bi)
  • proven experience engaging and aligning cross-functional stakeholders (Engineering, Program Management, HR, Finance, etc.) in a large, matrixed organization
  • exceptional written and verbal communication skills
  • ability to synthesize and present complex information to executive audiences
  • high degree of discretion in handling confidential information
Job Responsibility
Job Responsibility
  • Governance Leadership: Manage effective corporate governance across multiple organizations by planning, coordinating, and supporting key meetings and activities, including management of the Master Plan and Key Performance Indicators (KPIs)
  • Financial Leadership for engineering budget planning and management, including annual planification and quarterly reforecast exercises
  • Manpower Strategy Leadership: Ensure for strategic manpower planning and ensure alignment with engineering and product development priorities
  • Leadership Alignment: Partner with the Corporate Engineering and Product Development leadership team to guide and influence alignment toward common strategic objectives
  • Executive Communication: Create clear, concise, and impactful documentation and presentations for executive-level audiences
  • Strategic Workshop Leadership: Prepare and facilitate workshops with multidisciplinary teams to validate, refine, and implement corporate strategic plans
  • Data-Driven Leadership: Ensure for the proper collection, analysis, and interpretation of data to support evidence-based decision-making and strategy implementation
  • Innovation Leadership: Lead or support the development of innovative tools, dashboards, and reports to enhance data analysis and performance tracking
What we offer
What we offer
  • Insurance plans (Dental, medical, life insurance, disability, and more)
  • Competitive base salary
  • Retirement savings plan
  • Employee Assistance Program
  • Tele Health Program
  • Fulltime
Read More
Arrow Right

Program & Project Control Coordinator

At Bombardier, we design, build and maintain the world’s peak-performing aircraf...
Location
Location
Mexico , Colon
Salary
Salary:
Not provided
bombardier.com Logo
Bombardier
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • You hold a Bachelor’s degree in Business Administration, Engineering, or related field.
  • You have a Master’s degree in Strategy, Project Management, or MBA is an asset.
  • You have 3+ years of relevant experience in project coordination and analyst role.
  • You have experience in the business aircraft or aviation industry is preferred.
  • You have strong strategic thinking, project management, financial, and analytical skills.
  • You are assertive, results-oriented, and demonstrate leadership and initiative.
  • You have excellent organizational and prioritization abilities, with a proactive mindset.
  • You have strong Microsoft Office Skills (Word, Excel, PowerPoint, Outlook, Power Bi)
  • You have proven experience engaging and aligning cross-functional stakeholders (Engineering, Program Management, HR, Finance, etc.) in a large, matrixed organization.
  • You have exceptional written and verbal communication skills.
Job Responsibility
Job Responsibility
  • Governance Leadership: Manage effective corporate governance across multiple organizations by planning, coordinating, and supporting key meetings and activities, including management of the Master Plan and Key Performance Indicators (KPIs).
  • Financial Leadership for engineering budget planning and management, including annual planification and quarterly reforecast exercises.
  • Manpower Strategy Leadership: Ensure for strategic manpower planning and ensure alignment with engineering and product development priorities.
  • Leadership Alignment: Partner with the Corporate Engineering and Product Development leadership team to guide and influence alignment toward common strategic objectives.
  • Executive Communication: Create clear, concise, and impactful documentation and presentations for executive-level audiences.
  • Strategic Workshop Leadership: Prepare and facilitate workshops with multidisciplinary teams to validate, refine, and implement corporate strategic plans.
  • Data-Driven Leadership: Ensure for the proper collection, analysis, and interpretation of data to support evidence-based decision-making and strategy implementation.
  • Innovation Leadership: Lead or support the development of innovative tools, dashboards, and reports to enhance data analysis and performance tracking.
What we offer
What we offer
  • Insurance plans (Medical, life insurance, and more)
  • Employee Assistance Program
  • Competitive base salary
  • Fulltime
Read More
Arrow Right

Coordinator, Events and Program Support

Are you an organized, creative, and detail-oriented professional who loves bring...
Location
Location
United States , Cleveland
Salary
Salary:
Not provided
engagecleveland.org Logo
Engage Cleveland
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in events, marketing, communications, or related fields
  • Strong project management skills, attention to detail, and a customer-focused mindset
  • Excellent written and verbal communication skills
  • Proficiency in tools like Microsoft Office, Salesforce, Canva, WordPress, and social media platforms
Job Responsibility
Job Responsibility
  • Plan, coordinate, and execute BVU’s events — from seminars and webinars to major community gatherings — ensuring a seamless, memorable experience for attendees
  • Manage event logistics, including speaker coordination, registration, vendor partnerships, and day-of execution
  • Support marketing and communications efforts, including event promotion, social media, and email campaigns
  • Provide additional administrative support across BVU’s programs to help advance our mission and impact
What we offer
What we offer
  • Comprehensive benefits package including medical, dental, and vision insurance
  • life insurance
  • paid vacation
  • 403(b) retirement plan with match
  • parking stipend
  • Fulltime
Read More
Arrow Right

Project Coordinator / Scheduler

Arcfield was purpose-built to protect the nation and its allies through innovati...
Location
Location
United States , Louisville, Colorado
Salary
Salary:
22.80 - 39.65 USD / Hour
arcfield.com Logo
Arcfield
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • HS 8-10 years' experience
  • Experience with coordination, scheduling and identification of all long-term, mid-term, and near-term project/program milestones and related activities
  • Experience identifying, scheduling, and coordination issues
  • Experience coordinating with program management staff in multiple and wide-ranging technical programs to ensure that schedules and expectations are completed in a timely manner
  • High proficiency with MS Project
  • Experience with using MS SharePoint, MS Excel, Schedule Risk Assessment (SRA) tools
  • Ability to coordinate between multiple projects and consolidating multiple project schedules, define goals, objectives, deliverables, and associated timelines
  • Experience and skill with facilitating working groups and comprised of technical subject matter experts and program managers
  • Experience with drafting status reports, defining and gathering requirements
Job Responsibility
Job Responsibility
  • Support the Orion Space Solutions Program Management Office (PMO) as primary scheduler to coordinate between multiple projects
  • Lead the creation and managing the frequent updates for multiple schedules to ensure traceability of milestones
  • Develop Integrated Master Schedule (IMS), Work Breakdown Structure (WBS), Critical Path Schedule, dependencies, and other project documentation, as needed
  • Maintain, add, and track team actions using project management methodology and standard collaboration tools (SharePoint, MS Project, Jira, KanBan, etc.)
  • Participate in multiple Integrated Project Teams (IPTs) and Working Groups to extract and communicate necessary scheduling data points
What we offer
What we offer
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Holiday Pay
  • Short Term and Long-Term Disability
  • Retirement and Savings
  • Learning and Development opportunities
  • wellness programs
  • other optional benefit elections
  • Parttime
Read More
Arrow Right