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This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization. In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership.
Job Responsibility:
Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries
Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper)
Coordinating schedules for meetings, trainings, and internal activities
Ordering, tracking, and maintaining office supply inventory
Ensuring office equipment functionality and coordinating with IT/technical support as needed
Providing logistical and administrative support for programs, outreach initiatives, and events
Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings
Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support
Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staff
Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements
Serving as the primary point of contact for facility-related issues across multiple locations
Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep
Coordinating with external vendors for janitorial services, pest control, and building maintenance
Maintaining documentation of facility issues and communicating updates to leadership
Supervising and providing guidance to seasonal staff, interns, and volunteers
Supporting onboarding, orientation, and task coordination for volunteers
Assisting with day-to-day coordination of administrative and program support staff
Requirements:
High School Diploma
Minimum of 2 years of experience in office management, administration, or program support
Strong organizational skills with the ability to prioritize and work independently
Proficiency in Microsoft Office Suite and cloud-based tools
Excellent interpersonal, customer service, and communication skills
Nice to have:
Associate’s or Bachelor’s degree
Experience in a nonprofit or human services environment
Familiarity with facilities coordination or building oversight
Spanish language proficiency
What we offer:
medical, vision, dental, and life and disability insurance