Office & Payroll Specialist Job at Xperate

Associate Specialist, Mid Office Payroll

The Business Services Specialist will support daily operations of US Payroll, an...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

Minimum of 4 years of demonstrated work experience in payroll processing for large volume, multi-state, multi-frequency payroll (50,000+ payees)
Payroll processing experience in PeopleSoft or other HRMS human resources function
Advanced Excel (VLOOKUP & Pivot Tables) and Google Suite experience required
Candidates from prior experience of working in PeopleSoft
Ability to work flexible hours when needed

Job Responsibility

Create, manage, and provide reporting for operational analysis, trending, audit, and special projects
Monitor and assist in the resolution of escalated payroll issues and inquiries from internal customers and agencies
Continuous education and development to remain knowledgeable on current payroll rules and regulations
Develop professional relationships within Business Services, support teams, and customer LOB Operations
Adhere to compliance and control protocol as defined by organization key control framework

Fulltime

!

Associate Specialist, Mid Office Payroll

The Business Services Specialist will support daily operations of US Payroll, an...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

Minimum of 4 years of demonstrated work experience in payroll processing for large volume, multi-state, multi-frequency payroll (50,000+ payees)
Payroll processing experience in PeopleSoft or other HRMS human resources function
Advanced Excel (VLOOKUP & Pivot Tables) and Google Suite experience required
Candidates from prior experience of working in PeopleSoft
Ability to work flexible hours when needed

Job Responsibility

Create, manage, and provide reporting for operational analysis, trending, audit, and special projects
Monitor and assist in the resolution of escalated payroll issues and inquiries from internal customers and agencies
Continuous education and development to remain knowledgeable on current payroll rules and regulations
Develop professional relationships within Business Services, support teams, and customer LOB Operations
Adhere to compliance and control protocol as defined by organization key control framework

Fulltime

!

Payroll Clerk or Payroll Specialist

We are looking to bring on a Payroll Clerk or Payroll Specialist who will be res...

Location

United States , Meridian

Salary:

Not provided

Engineered Structures, Inc. (ESI)

Expiration Date

Until further notice

Requirements

Associate or bachelor’s degree preferred, or equivalent combination of education and experience
3+ years of payroll processing experience, with preference for Certified and Union payroll experience
Strong data entry skills with attention to detail
Proficiency in Microsoft Office, particularly Excel and Outlook, and experience with accounting/payroll software
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Ability to analyze and resolve payroll issues effectively
High level of confidentiality and professionalism
Ability to work independently in a fast-paced, deadline-driven environment
Strong problem-solving skills with a proactive approach

Job Responsibility

Process payroll efficiently and accurately, ensuring compliance with Davis-Bacon and Union payroll requirements
Maintain accurate employee payroll records and ensure compliance with federal, state, and local payroll regulations
Generate and review weekly timecard approval reports for Executive review
Collaborate with Project Managers and Construction Managers to resolve payroll and timecard discrepancies
Provide accurate and professional communication to employees regarding payroll inquiries
Maintain and update direct deposit information within payroll and expense systems
Administer employee time off and leave accruals
Ensure strict confidentiality of payroll records and employee information
Assist with annual payroll audits and reporting requirements
Maintain and respond to employment verification requests

What we offer

ESI covers 100% of the medical premium for all employees and families
Competitive 401k match
Lucrative bonus potential
Great upward mobility for career growth

Fulltime

New

Payroll Specialist

Our client is seeking a detail-oriented and experienced Payroll Specialist / Pay...

Location

United States , Ennis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in payroll processing, preferably in a city, municipal, or public sector environment
Experience processing payroll for a workforce of similar size
Required: Hands-on experience with Tyler Munis or other Tyler Technologies software
Strong knowledge of payroll laws, tax regulations, garnishments, and deductions
Experience with payroll reconciliations, reporting, and recordkeeping
Proficiency with Microsoft Excel and other standard office applications
High level of accuracy, confidentiality, and attention to detail
Strong communication and customer service skills

Job Responsibility

Manage and process bi weekly payroll for approximately 250 employees
Ensuring accurate and timely payroll processing
Maintaining payroll records
Supporting compliance with applicable laws and regulations
Assisting with payroll-related reporting and employee inquiries

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

Payroll Specialist

We are looking for a Payroll Specialist to manage end-to-end payroll operations ...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of payroll experience, preferably in a construction or union environment
Hands-on experience processing full-cycle payroll for workforces ranging from approximately 100 to 500 employees
Knowledge of payroll practices for union, non-union, and non-exempt employees
Familiarity with federal, state, and local payroll tax reporting requirements and filing deadlines
Experience administering garnishments, levies, child support deductions, and related compliance processes
Understanding of workers’ compensation reporting, union reporting, annual tax forms, and audit support responsibilities
Strong accuracy, organizational skills, and ability to manage multiple payroll deadlines without compromising compliance

Job Responsibility

Administer weekly payroll for employees across multiple companies, including field and office staff, while confirming accuracy before final submission
Review imported time records, reconcile payroll totals, and prepare routine payroll reports to support timely processing
Manage federal, state, and local payroll tax activities, including filings, withholdings, reconciliations, and required periodic reporting
Verify tax setup details for new hires and maintain accurate employee payroll records within an integrated payroll environment
Process additional employee-related payments such as travel reimbursements, per diem, truck rent, and other approved expense items
Handle court-ordered deductions and involuntary withholdings, including garnishments, levies, and child support payments, in accordance with legal requirements
Complete workers’ compensation reporting, support annual true-up activities, prepare wage documentation for claims when needed, and coordinate premium payments
Prepare union payroll reporting, assist with union and insurance audits, and contribute documentation for annual financial statement reviews and census-related reporting
Record payroll-related general ledger entries and support special projects or ad hoc assignments requested by finance leadership

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training (via Robert Half)

Fulltime

Payroll Specialist

This role provides daily operational support to Randstad recruiters and sales as...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

July 14, 2026

Requirements

Proficient in Microsoft Office and Google Suite products such as Gmail, Google Sheets, and shared drives
Strong customer focus and customer service skills
Excellent communication and organizational skills
Strong interpersonal skills and ability to analyze, explain, and draw logical conclusions from operational, regulatory, and/or business data
Must be detail oriented with a concern for quality expressed by continually initiating system and process improvements
Attention/Commitment to time frames and deadline
Ability to respond to customer needs with speed and accuracy
Willingness and eager to learn
is curious
Demonstrates Adaptability - Learning Randstad Pace

Job Responsibility

Responsible for total administrative processes for talent and clients related to time capture
Responsible for a daily audit of VMS time card status
Pursue missing timecards and approvals daily to ensure all talent time is accounted for and approved and documenting efforts for field visibility
Perform daily time entry validations to ensure accuracy of time entry for manual timecards
Handling of payroll errors
Adhere to payroll schedules to ensure on cycle payroll for all talent timecards (paid and billed by Friday)
Performs all activities necessary to load time files into staging tables for payroll process for identified tools and/or platforms
Data entry or manual input to time entry systems
Completes post processing audits and completes adjustments as required
Documents and updates procedures for optimal team performance

Payroll Specialist I

We are looking for a Payroll Specialist I to join a construction and contractor ...

Location

United States of America , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of recent experience processing payroll, including full-cycle payroll responsibilities
Hands-on knowledge of multi-state payroll practices and applicable federal, state, and local wage and hour requirements
Experience working with garnishments, employee deductions, benefits withholdings, and retirement contributions
Proficiency with Microsoft Excel for payroll review, reconciliation, and reporting tasks
Familiarity with ADP Workforce Now and Deltek Costpoint is strongly preferred
Ability to manage multiple deadlines with a high level of accuracy in a fast-paced office setting
Strong communication skills and a detail-oriented approach to working with internal teams and employee inquiries
Willingness to work in an on-site environment and accommodate occasional evening or weekend payroll deadlines when needed

Job Responsibility

Administer end-to-end payroll processing for weekly, biweekly, and off-cycle pay runs across multiple states, ensuring wages, paid time off, garnishments, insurance deductions, and retirement contributions are handled correctly
Oversee timekeeping records by reviewing submitted hours for accuracy, completeness, and adherence to company policies before payroll is finalized
Verify employee updates submitted through payroll and third-party systems to confirm changes are properly reflected in payroll records
Coordinate with payroll team members to enter, balance, and validate payroll data so each cycle is completed accurately and on schedule
Investigate and resolve employee payroll questions promptly, providing clear communication and dependable customer support
Prepare payroll reports and supporting data used for prevailing wage documentation and related compliance needs
Work alongside Human Resources on compensation, benefits, disability-related pay items, and retirement contribution activity that impacts employee pay
Support payroll tax administration by organizing documentation for payroll tax transactions, periodic filings, annual reporting, and audit requests
Maintain strict confidentiality while assisting with special assignments and additional payroll-related projects as business needs evolve

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Payroll Specialist

Are you an experienced payroll professional looking to take the next step in you...

Location

Canada , Guelph

Salary:

65000.00 - 70000.00 CAD / Year

Randstad

Expiration Date

August 03, 2026

Requirements

Strong, hands-on experience with the Payworks platform for end-to-end payroll management
Practical familiarity or working knowledge of NetSuite ERP software within a financial setting is a strong asset
Advanced proficiency in Microsoft Office applications, with an emphasis on Excel, Word, and Outlook
Exceptional attention to detail alongside robust, analytical problem-solving capabilities
Demonstrated knowledge of Ontario provincial payroll regulations, remittances, and employment standards
Proven ability to handle, process, and maintain absolute confidentiality regarding sensitive corporate data
Strong organizational capability to manage strict bi-weekly processing deadlines across multiple company structures simultaneously

Job Responsibility

Oversee and execute full-cycle, bi-weekly payroll processing for approximately 100 salaried and hourly non-unionized employees across two separate company entities
Manage system data entry, tracking, and calculations seamlessly utilizing both Payworks and NetSuite ERP software
Reconcile payroll-related general ledger accounts on a monthly basis, working in direct alignment with the Controller to ensure complete financial accuracy
Prepare, verify, and issue year-end tax forms, including T4s, ensuring timely compliance and submission to the Canada Revenue Agency (CRA)
Execute the accurate and timely monthly remittance of EHT, EI, CPP, provincial tax deductions, and WSIB premiums
Maintain up-to-date, highly confidential digital and physical employee personnel files and payroll documentation
Respond promptly, clearly, and professionally to internal employee inquiries regarding pay stubs, deductions, and banking information
Troubleshoot payroll software anomalies and problem-solve complex variance reports with consistent, reliable results
Stay fully aligned with changing federal and provincial employment standards, legislation, and regulations to guarantee corporate compliance
Support the broader finance & accounting team with ad-hoc administrative duties, tracking, and basic job costing support as required

What we offer

Competitive annual wage structured at $65,000.00 per year, with flexibility based on experience
Comprehensive corporate medical benefits package including Medical, Dental, and Vision care through Green Shield Canada
Extended health care protection, Life Insurance, and AD&D coverage plans
Generous Employer-Contributed RRSP program, providing retirement security without requiring mandatory employee contributions
Direct participation in the company’s corporate profit-sharing initiatives
Casual dress code environment to ensure daily comfort in the office setting
Vibrant, welcoming, and collaborative team atmosphere within an industry-leading mechanical firm
Secure, accessible on-site parking provided for all full-time team members

Fulltime

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