CrawlJobs Logo

Office Operations Coordinator

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , San Marcos

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency. This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.

Job Responsibility:

  • Coordinate daily office operations and administrative functions
  • Manage vendor relationships and office services
  • Support internal meetings, projects, and team initiatives
  • Maintain office policies, documentation, and procedures
  • Assist leadership with operational reporting and planning

Requirements:

  • 3+ years of office administration or operations experience
  • Strong organizational and multitasking abilities
  • Professional communication and interpersonal skills
  • Proficiency in Microsoft Office and office management tools
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan

Additional Information:

Job Posted:
March 14, 2026

Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Office Operations Coordinator

Office Operations Coordinator

We are looking for an Office Operations Coordinator to join our Rapport team. Yo...
Location
Location
United Kingdom , Newcastle
Salary
Salary:
32000.00 GBP / Year
14forty.co.uk Logo
14forty
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational, logistical, and time-management skills
  • Experience in financial management
  • Excellent communication skills
  • Customer Relationship Management
  • Strong presentation skills
  • Flexibility and adaptability
  • Interest in workplace health and safety
  • 2+ years of experience in an operational role
  • Experience within the hospitality industry
  • Experience managing third-party vendors or large internal teams
Job Responsibility
Job Responsibility
  • Report to the Office Operations Specialist onsite
  • Build and maintain solid working relationships with external and internal stakeholders
  • Anticipate and react to the ever-changing business requirements within the Newcastle Office
  • Work closely with the Projects and Technology teams to ensure our buildings reflect established best practices, as well as evolving operational needs and user feedback
  • Work alongside the Service Owner for vendors, including but not limited to Customer Services, Catering, Hospitality & Events, and Facilities Management
  • Support Customer Relationship Management
  • Support the management of operational budgets and forecasts
  • Maintain a safe working environment for all employees
  • Provide a defined range of efficient and effective support services for the Newcastle Office Operations Team
  • Support the Office Operations Specialist in delivering services within our Newcastle location
What we offer
What we offer
  • Exclusive travel and grocery discounts
  • Life assurance
  • Cash rewards
  • Contributory pension scheme
  • Wellness programs
  • Employee Assistance Program
  • Digital GP services
  • Learning and development opportunities
  • WOW Awards for peers
  • One paid day off annually to support a cause
  • Fulltime
Read More
Arrow Right

Office & Operations Coordinator

Office Angels are delighted to be supporting our client, who is looking to onboa...
Location
Location
United Kingdom , Arundel
Salary
Salary:
28000.00 - 30000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing multiple tasks simultaneously with excellent organisational skills
  • Strong written and verbal communication abilities
  • Proven ability to prioritise effectively in a fast-paced environment
  • A proactive approach to problem-solving and decision-making
  • High attention to detail and accuracy in all aspects of work
  • A team player who can collaborate with a variety of departments and stakeholders.
Job Responsibility
Job Responsibility
  • Coordinate and oversee the smooth delivery of multiple workstreams from start to finish
  • Maintain clear oversight of ongoing schedules, documentation, and operational tasks
  • Utilise workflow management tools to track progress and allocate responsibilities
  • Build strong communication lines with clients, internal teams, and third-party contacts
  • Ensure a high standard of service by effectively managing expectations and addressing queries
  • Review technical and operational details to ensure service standards are met
  • Support the efficient use of resources by managing team availability and avoiding conflicts
  • Proactively identify challenges and implement practical solutions to maintain momentum
  • Maintain accuracy and professionalism in all reporting and correspondence.
What we offer
What we offer
  • 25 days holiday plus bank holidays
  • Your birthday off to celebrate your way
  • Cycle to work scheme
  • Generous employee and store discounts
  • Free onsite parking
  • Company pension and sick pay scheme
  • A supportive, forward-thinking team environment
  • Clear progression opportunities within a growing business.
  • Fulltime
Read More
Arrow Right

Operations Coordinator

Office Angels are recruiting for an experienced Operations Coordinator for a vib...
Location
Location
United Kingdom , Horsham
Salary
Salary:
25000.00 - 26000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised with strong attention to detail
  • Comfortable managing multiple tasks and priorities
  • A confident communicator with a collaborative approach
  • Proficient in Microsoft Office and other business systems
  • Previous experience in an operations or administration-based role is essential
  • A natural problem solver who enjoys improving processes
Job Responsibility
Job Responsibility
  • Coordinate daily operational activities to ensure processes are followed and deadlines are met
  • Act as a central point of contact between departments, facilitating effective communication
  • Maintain accurate records, support with data entry, and assist with reporting
  • Contribute to continuous improvement initiatives and implement best practices
  • Help organise company meetings, training sessions, and internal events
  • Provide administrative support across various departments as needed
What we offer
What we offer
  • Be part of a company that values its people
  • Fulltime
Read More
Arrow Right

Operations Coordinator

Join our client's exciting and dynamic team as a proactive and organised Operati...
Location
Location
United Kingdom , City of London
Salary
Salary:
16.50 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience as an office manager, office coordinator, or similar role
  • Excellent organisational and time-management skills
  • Strong written and verbal communication skills
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Ability to multitask and prioritise tasks effectively
Job Responsibility
Job Responsibility
  • Coordinate daily office activities and operations to ensure efficiency and compliance with company policies
  • Manage office supplies inventory and place orders as necessary
  • Oversee the maintenance of office facilities and equipment
  • Organise and schedule meetings and appointments
  • Handle correspondence, complaints, and queries
  • Plan and coordinate office events and team-building activities
What we offer
What we offer
  • Extremely Competitive hourly rate of £16.50
  • Free snack bar with a variety of snacks and beverages everyday
  • Opportunity to work in stunning, recently designed modern offices
  • Enjoy a fun, collaborative environment with a team all striving towards the same goals
  • Enjoy early finishes and flexible work schedule to work around your lifestyle
  • Access to a range of exclusive Office Angels Boost benefits from day one, including discounts on major retailers, free eye care vouchers, and well being seminars
  • Parttime
Read More
Arrow Right

Service & Operations Coordinator

Act as the central hub between clients, engineers, suppliers, and management - e...
Location
Location
United Kingdom , Gateshead
Salary
Salary:
27000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years' experience in service, facilities, or operations administration/coordination
  • Strong organisation and multitasking skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • A detail-focused, proactive, and customer-first approach
Job Responsibility
Job Responsibility
  • Call Handling & Quoting - Log and raise all incoming calls with full details, prepare quotes within 3 working days, and chase suppliers/engineers by phone to progress jobs
  • Planning & Scheduling - Allocate reactive jobs, update the planning board, confirm engineer availability, and notify customers
  • Customer Support - Act as the main contact for priority customers, handling queries on planned, completed, or quoted works
  • Engineer Coordination - Communicate clearly with engineers, provide job instructions and updates
  • Materials, Vans & Stock Control - Track and chase deliveries, manage van stock replenishment
  • Compliance & Administration - Maintain accurate compliance records, ensure service data is audit-ready
What we offer
What we offer
  • 24 days annual leave + your birthday off + public holidays
  • Company pension (with long service contribution match)
  • Private medical insurance (corporate rate)
  • Enhanced maternity & paternity pay
  • Free on-site parking & canteen facilities
  • Long service rewards - extra leave + pension perks
  • On-call allowance
  • Fulltime
Read More
Arrow Right

Part-Time Office Coordinator

The Part-Time Office Coordinator plays a key role in maintaining a safe, organiz...
Location
Location
United States
Salary
Salary:
20.00 - 25.00 USD / Hour
nyas.org Logo
The New York Academy of Sciences
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in office coordination, facilities support, or administrative operations
  • Strong organizational skills and attention to detail
  • Excellent interpersonal and communication skills with a customer-service mindset
  • Ability to manage multiple tasks efficiently and work independently
  • Basic proficiency in Microsoft Office Suite, Google Workspace, or similar office tools
  • Experience working in a nonprofit or mission-driven environment
Job Responsibility
Job Responsibility
  • Conduct and log floor checks to ensure a clean, safe, and functional workspace
  • Monitor lobby activity and provide a security presence
  • Serve as the volunteer Fire Warden
  • Communicate with the property manager to report and resolve building issues
  • Event guest management
  • Connect with onsite vendors, accept deliveries
  • Restock and maintain the pantry and office supplies
  • Maintain the overall appearance of the office
  • Maintain inventory of supplies
  • Log, sort, and distribute incoming mail and packages
What we offer
What we offer
  • May be eligible to participate in retirement plans
  • Prorated paid time off
  • Parttime
Read More
Arrow Right

Office / Operations Manager

Join a leading socio-economic consultancy as an Office / Operations Manager. Thi...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 48000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in a similar role
  • excellent communication skills, both written and verbal
  • strong organisational skills with attention to detail
  • proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • ability to handle confidential information sensitively
  • a proactive approach and strong prioritisation skills.
Job Responsibility
Job Responsibility
  • Act as the gatekeeper for senior partners, managing phone calls, visitors, and correspondence
  • coordinate diaries, manage inboxes, prepare presentations and proposals, and maintain the contact database
  • arrange domestic and international travel itineraries, including flights and accommodations
  • oversee suppliers, facilities, IT coordination, and supplies
  • administer onboarding logistics and assist with compliance requirements, while liaising with the HR team
  • maintain records and coordinate health & safety protocols
  • organise company socials, team-building activities, and client events
  • assist with tender submissions and internal processes
  • identify opportunities to streamline processes and adopt automation
  • handle sensitive information with the utmost discretion.
What we offer
What we offer
  • Bi-annual discretionary bonuses based on performance
  • 25 days of annual leave plus bank holidays with additional gifted time at Christmas
  • hybrid working with three days in-office and two days remote weekly
  • flexible Fridays with an option to finish at 1pm
  • tailored training plans to support career development
  • fun team socials every two months
  • access to a Bupa health cash plan.
  • Fulltime
Read More
Arrow Right

Office Coordinator - Creative Industry

Are you a proactive, highly organised individual who thrives in a fast-paced, cr...
Location
Location
United Kingdom , Brighton
Salary
Salary:
25000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experienced in operations, office support, or similar roles ideally in creative or marketing environments
  • Exceptionally organised with a keen eye for detail and able to multitask under pressure
  • Confident communicator who enjoys working across diverse teams
  • Proactive problem solver with strong IT skills (Excel, Google Docs, and other productivity tools)
  • Collaborative, adaptable, and ready to jump in wherever needed
  • Qualifications in business management, office support, or related fields are a plus
Job Responsibility
Job Responsibility
  • Keep the office and creative operations running smoothly with day-to-day administrative support
  • Coordinate travel, events, and team away days, from brainstorming sessions to meet-ups
  • Manage appointments, deliveries, and stock to ensure everything is in the right place at the right time
  • Identify and implement improvements to operational processes, making the team even more efficient
  • Support client services by maintaining accurate data and assisting with event and campaign logistics
  • Assist HR with recruitment, onboarding and diary management
  • Collaborate across creative and marketing teams to ensure seamless communication
  • Fulltime
Read More
Arrow Right