Office Operations Coordinator Job at Beacon Hill (Fountain Valley)

Office Operations Coordinator

We're looking for an Operations Office Coordinator to support the team behind th...

Location

United Kingdom , London

Salary:

Not provided

SharkNinja

Expiration Date

Until further notice

Requirements

Experience supporting a busy operations, office administration, facilities, or business support function
Proven ability to manage a high-volume shared inbox and coordinate multiple priorities simultaneously
Strong organisational skills with exceptional attention to detail
A proactive, solutions-focused mindset and the ability to work independently
Confidence using technology and AI tools to improve productivity and ways of working
Excellent communication and relationship-building skills, with the ability to collaborate effectively across teams
A hands-on approach and willingness to support wherever needed
Comfort working in a fast-paced environment where priorities can change quickly
Ability to work on-site Monday to Friday and undertake the physical aspects of managing deliveries and shipments

Job Responsibility

Own and manage the shared Operations inbox, ensuring requests are triaged, prioritised, and resolved efficiently
Act as a key point of contact for purchasing requests, supplier queries, and operational support across the business
Coordinate purchasing activities from request through to completion, working closely with Finance, Legal, and other internal stakeholders
Support supplier onboarding processes and ensure requests progress smoothly through internal workflows
Provide timely updates and clear communication to stakeholders, ensuring visibility and accountability throughout
Leverage AI tools and technology to improve efficiency, streamline processes, and identify opportunities for continuous improvement
Manage inbound and outbound post across SharkNinja's London offices
Coordinate domestic and international courier shipments, ensuring deliveries are managed accurately and efficiently
Maintain delivery records, shipment tracking, and inventory logs
Serve as the primary contact for employee delivery and courier queries

What we offer

competitive health insurance
retirement plans
paid time off
employee stock purchase options
wellness programs
SharkNinja product discounts
high impact Learning Programs

Fulltime

Office Operations Coordinator

The Office Operations Coordinator supports the daily administrative and operatio...

Location

United States , Fountain Valley

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in a medical office, healthcare administration, or office operations
Working knowledge of medical office workflows, scheduling, and patient services
Familiarity with EMR systems and standard office software
Strong organizational, communication, and problem-solving skills
Bilingual English and Spanish is a must

Job Responsibility

Coordinate day-to-day office operations to ensure smooth patient flow and efficient office functionality
Support front desk activities, including scheduling, check-in/check-out, and patient communication as needed
Act as a liaison between providers, clinical staff, and administrative teams
Maintain office supplies, equipment, and vendor relationships
Ensure compliance with HIPAA, OSHA, and internal policies and procedures
Assist with onboarding, training coordination, and scheduling for office staff
Monitor workflows and identify opportunities to improve efficiency and patient experience
Maintain accurate records and documentation in EMR and practice management systems
Address operational issues and escalate concerns appropriately

Fulltime

Office Operations Coordinator

We are seeking, on behalf of a well-established architecture office, a highly or...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

October 13, 2026

Requirements

5–7 years of relevant experience in administration or financial coordination
prior experience in
Excellent command of Microsoft Office (especially Excel)
Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
Strong written and spoken communication skills in both Greek and English
Bachelor's degree in Business, Project Management, Economics or a related field

Job Responsibility

Coordinate daily communication with the accounting and tax office
Perform monthly data entry, update records, and maintain organized filing systems
Manage interactions with external collaborators, subcontractors, and suppliers
Monitor balances, schedule payments and collections, and reconcile accounts
Support proposal preparation, project initiation processes, and expense tracking
Handle project certifications and liaise with clients regarding approvals and payments
Track receivables, send payment reminders, and ensure financial timelines are met
Oversee invoicing processes and validate supplier documents
Monitor bank accounts, execute payments, and maintain financial archives
Assist with tax and license procedures, and support insurance and compliance tasks

Fulltime

Office Operations Coordinator

The Office Operations Coordinator position is ideal for someone who enjoys creat...

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of office administration or operations experience
Strong organizational and multitasking abilities
Professional communication and interpersonal skills
Proficiency in Microsoft Office and office management tools

Job Responsibility

Coordinate daily office operations and administrative functions
Manage vendor relationships and office services
Support internal meetings, projects, and team initiatives
Maintain office policies, documentation, and procedures
Assist leadership with operational reporting and planning

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Front Office - Operations Coordinator

The Front Office-Operations Coordinator is the welcoming face of the organizatio...

Location

United States , Omaha

Salary:

36000.00 - 52000.00 USD / Year

ONESTAFF MEDICAL

Expiration Date

Until further notice

Requirements

2+ years of experience in reception, administrative support, and/or hospitality.
1+ years of experience scheduling business travel.
Excellent communication and customer service skills
Strong organizational abilities with attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
Ability to multitask and manage competing priorities in a fast-paced environment
Professional appearance and demeanor
Problem-solving mindset and strong follow-through
Highly reliable

Job Responsibility

Greet visitors and employees with professionalism and a positive, customer‑focused attitude
Answer incoming calls and manage front desk email communications
Maintain visitor logs, prepare guest badges, and follow organizational security protocols
Keep the reception area clean, organized, and representative of the company’s brand
Arrange domestic and international travel for staff, including air, hotel, ground transportation, and itineraries
Ensure travel bookings comply with company policies and budget guidelines
Monitor travel schedules and adjust plans as needed
Support planning for onsite and offsite meetings, events, and conferences
Coordinate vendor services for events (catering, AV, facilities, etc.)
Assist with registration, materials, travel, and logistics for conference attendees

What we offer

The Standard
401K
Car Allowance
Eat Well
Employee Assistance Program
Flex Hours
Free Direct Deposit / Weekly Pay
Game Rooms
Gym Privileges
HealthJoy

Fulltime

New

Office Administrator / HR & Operations Coordinator

We are seeking a highly organized and proactive Office Administrator / HR & Oper...

Location

United States , Iowa City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office coordination, HR, or operations support experience
Strong organizational skills with the ability to manage multiple priorities
Excellent communication and customer service skills
Proficiency in Microsoft Office Suite and general business software
Ability to maintain confidentiality and handle sensitive information
Detail-oriented with strong follow-through and problem-solving abilities
Experience with onboarding, compliance documentation, or HR processes preferred

Job Responsibility

Coordinate meetings, schedules, and team communications across departments
Send calendar invitations, reminders, and meeting materials
Assist with various administrative projects and tasks as needed
Support the sales team with customer and operational coordination
Answer incoming calls during high-volume periods and route inquiries appropriately
Monitor and respond to online customer reviews
Open, sort, and distribute incoming mail
Receive and coordinate deliveries at the office
Schedule and track CDL drug testing requirements, including random testing programs
Assist with vehicle registration and fuel tax documentation (IFTA)

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

New

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...

Location

United States , Glen Allen

Salary:

Not provided

Yotta Tech Ports

Expiration Date

Until further notice

Requirements

Graduate in any discipline (MBA/PG in Operations or Administration preferred)
4+ years of experience in office administration, operations, or executive support roles
Prior experience supporting senior leadership is highly desirable
Strong organizational, multitasking, and stakeholder management skills
High level of integrity and confidentiality
Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
Excellent communication skills in English and regional languages

Job Responsibility

Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
Ensure office infrastructure, assets, and equipment are fully functional
Plan, procure, and manage office supplies, pantry items, and assets
Maintain inventory records and control costs
Manage logistics related to asset movement, courier services, and office relocations
Coordinate employee travel, accommodation, and transport when required
Manage petty cash, reimbursements, and expense reconciliation
Track expenses, maintain records, and support audits

Fulltime

Manager – Office Operations & Administration / Operations Lead

We are seeking an experienced Operations Lead to manage end-to-end office admini...

Location

United States , Glen Allen

Salary:

Not provided

Yotta Tech Ports

Expiration Date

Until further notice

Requirements

Graduate in any discipline (MBA/PG in Operations or Administration preferred)
4+ years of experience in office administration, operations, or executive support roles
Prior experience supporting senior leadership is highly desirable
Strong organizational, multitasking, and stakeholder management skills
High level of integrity and confidentiality
Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
Excellent communication skills in English and regional languages

Job Responsibility

Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
Ensure office infrastructure, assets, and equipment are fully functional
Plan, procure, and manage office supplies, pantry items, and assets
Maintain inventory records and control costs
Manage logistics related to asset movement, courier services, and office relocations
Coordinate employee travel, accommodation, and transport when required
Manage petty cash, reimbursements, and expense reconciliation
Track expenses, maintain records, and support audits

Fulltime

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Office Operations Coordinator

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