Office Operations Coordinator Job at Randstad (Anjou)

Office Operations Coordinator

Randstad

Location:
Canada , Anjou

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a proactive and methodical Office Operations Coordinator to ensure our workplace runs like clockwork. This role is the backbone of our internal administration, blending high-level coordination with essential front-of-house support to maintain a polished professional atmosphere. If you thrive on creating order, managing logistical details, and acting as a central hub for a growing team, this is the perfect position for you. Primary Focus: Streamlining internal processes and resource management. Key Aspect: Handling select reception duties to ensure a seamless visitor experience. Ideal Candidate: Someone who prides themselves on their organizational skills and professional reliability.

Job Responsibility:

Streamline Workflows: Oversee the daily rhythm of the office, ensuring internal procedures are followed and improved
Executive Assistance: Act as a dedicated support pillar for leadership and the broader team to enhance productivity
Schedule Management: Master the logistical side of the business by organizing meetings, managing calendars, and syncing internal timelines
Information Integrity: Uphold high standards for data management by maintaining meticulous digital archives and physical records
Documentation & Reporting: Draft high-quality briefings, spreadsheets, and internal communications with precision
Resource Management: Liaise with vendors and monitor inventory to ensure the team always has the tools they need
Brand Ambassadorship: Serve as the first point of contact, welcoming clients and partners with a high degree of professionalism
Communication Hub: Efficiently filter and route high-volume inquiries via phone and email
Logistics Oversight: Direct the flow of all incoming and outgoing shipments, mail, and sensitive deliveries
Environment Maintenance: Ensure all common areas and the reception zone remain organized, inviting, and representative of our company standards

Requirements:

Full professional fluency in both English and French (written and verbal)
Advanced command of the Microsoft Office Suite, with a particular focus on Excel data, Word formatting, and Outlook scheduling
Proven ability to manage complex timelines, prioritize competing tasks, and maintain a high level of productivity
A natural communicator who can build rapport quickly and represent the company with poise
A sharp eye for detail combined with a proactive "can-do" attitude and unwavering reliability
Comfortable navigating multiple priorities simultaneously within a structured, high-standard corporate environment
Prior experience in an administrative or office management capacity is considered a significant advantage

What we offer:

Stability & Balance: A dependable, full-time Monday-to-Friday schedule that respects your time
Collaborative Culture: Join a sophisticated and encouraging team that values professional excellence and mutual respect
Career Evolution: We view this role as a stepping stone
there is clear potential to transition into senior administrative or specialized operational leadership as you master the business

Additional Information:

Job Posted:
April 23, 2026

Expiration:
June 19, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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