Office Operations Coordinator Job at Beacon Hill (Fountain Valley)

New

Office Operations Coordinator

We're looking for an Operations Office Coordinator to support the team behind th...

Location

United Kingdom , London

Salary:

Not provided

SharkNinja

Expiration Date

Until further notice

Requirements

Experience supporting a busy operations, office administration, facilities, or business support function
Proven ability to manage a high-volume shared inbox and coordinate multiple priorities simultaneously
Strong organisational skills with exceptional attention to detail
A proactive, solutions-focused mindset and the ability to work independently
Confidence using technology and AI tools to improve productivity and ways of working
Excellent communication and relationship-building skills, with the ability to collaborate effectively across teams
A hands-on approach and willingness to support wherever needed
Comfort working in a fast-paced environment where priorities can change quickly
Ability to work on-site Monday to Friday and undertake the physical aspects of managing deliveries and shipments

Job Responsibility

Own and manage the shared Operations inbox, ensuring requests are triaged, prioritised, and resolved efficiently
Act as a key point of contact for purchasing requests, supplier queries, and operational support across the business
Coordinate purchasing activities from request through to completion, working closely with Finance, Legal, and other internal stakeholders
Support supplier onboarding processes and ensure requests progress smoothly through internal workflows
Provide timely updates and clear communication to stakeholders, ensuring visibility and accountability throughout
Leverage AI tools and technology to improve efficiency, streamline processes, and identify opportunities for continuous improvement
Manage inbound and outbound post across SharkNinja's London offices
Coordinate domestic and international courier shipments, ensuring deliveries are managed accurately and efficiently
Maintain delivery records, shipment tracking, and inventory logs
Serve as the primary contact for employee delivery and courier queries

What we offer

competitive health insurance
retirement plans
paid time off
employee stock purchase options
wellness programs
SharkNinja product discounts
high impact Learning Programs

Fulltime

Office Operations Coordinator

The Office Operations Coordinator supports the daily administrative and operatio...

Location

United States , Fountain Valley

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in a medical office, healthcare administration, or office operations
Working knowledge of medical office workflows, scheduling, and patient services
Familiarity with EMR systems and standard office software
Strong organizational, communication, and problem-solving skills
Bilingual English and Spanish is a must

Job Responsibility

Coordinate day-to-day office operations to ensure smooth patient flow and efficient office functionality
Support front desk activities, including scheduling, check-in/check-out, and patient communication as needed
Act as a liaison between providers, clinical staff, and administrative teams
Maintain office supplies, equipment, and vendor relationships
Ensure compliance with HIPAA, OSHA, and internal policies and procedures
Assist with onboarding, training coordination, and scheduling for office staff
Monitor workflows and identify opportunities to improve efficiency and patient experience
Maintain accurate records and documentation in EMR and practice management systems
Address operational issues and escalate concerns appropriately

Fulltime

Office Operations Coordinator

We are seeking, on behalf of a well-established architecture office, a highly or...

Location

Greece , Athens

Salary:

Not provided

Randstad

Expiration Date

October 13, 2026

Requirements

5–7 years of relevant experience in administration or financial coordination
prior experience in
Excellent command of Microsoft Office (especially Excel)
Solid knowledge of Greek tax law, VAT, MyData, and accounting procedures
Strong written and spoken communication skills in both Greek and English
Bachelor's degree in Business, Project Management, Economics or a related field

Job Responsibility

Coordinate daily communication with the accounting and tax office
Perform monthly data entry, update records, and maintain organized filing systems
Manage interactions with external collaborators, subcontractors, and suppliers
Monitor balances, schedule payments and collections, and reconcile accounts
Support proposal preparation, project initiation processes, and expense tracking
Handle project certifications and liaise with clients regarding approvals and payments
Track receivables, send payment reminders, and ensure financial timelines are met
Oversee invoicing processes and validate supplier documents
Monitor bank accounts, execute payments, and maintain financial archives
Assist with tax and license procedures, and support insurance and compliance tasks

Fulltime

Office Operations Coordinator

The Office Operations Coordinator position is ideal for someone who enjoys creat...

Location

United States , San Marcos

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of office administration or operations experience
Strong organizational and multitasking abilities
Professional communication and interpersonal skills
Proficiency in Microsoft Office and office management tools

Job Responsibility

Coordinate daily office operations and administrative functions
Manage vendor relationships and office services
Support internal meetings, projects, and team initiatives
Maintain office policies, documentation, and procedures
Assist leadership with operational reporting and planning

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Office Operations Coordinator

We are seeking a proactive and methodical Office Operations Coordinator to ensur...

Location

Canada , Anjou

Salary:

Not provided

Randstad

Expiration Date

June 19, 2026

Requirements

Full professional fluency in both English and French (written and verbal)
Advanced command of the Microsoft Office Suite, with a particular focus on Excel data, Word formatting, and Outlook scheduling
Proven ability to manage complex timelines, prioritize competing tasks, and maintain a high level of productivity
A natural communicator who can build rapport quickly and represent the company with poise
A sharp eye for detail combined with a proactive "can-do" attitude and unwavering reliability
Comfortable navigating multiple priorities simultaneously within a structured, high-standard corporate environment
Prior experience in an administrative or office management capacity is considered a significant advantage

Job Responsibility

Streamline Workflows: Oversee the daily rhythm of the office, ensuring internal procedures are followed and improved
Executive Assistance: Act as a dedicated support pillar for leadership and the broader team to enhance productivity
Schedule Management: Master the logistical side of the business by organizing meetings, managing calendars, and syncing internal timelines
Information Integrity: Uphold high standards for data management by maintaining meticulous digital archives and physical records
Documentation & Reporting: Draft high-quality briefings, spreadsheets, and internal communications with precision
Resource Management: Liaise with vendors and monitor inventory to ensure the team always has the tools they need
Brand Ambassadorship: Serve as the first point of contact, welcoming clients and partners with a high degree of professionalism
Communication Hub: Efficiently filter and route high-volume inquiries via phone and email
Logistics Oversight: Direct the flow of all incoming and outgoing shipments, mail, and sensitive deliveries
Environment Maintenance: Ensure all common areas and the reception zone remain organized, inviting, and representative of our company standards

What we offer

Stability & Balance: A dependable, full-time Monday-to-Friday schedule that respects your time
Collaborative Culture: Join a sophisticated and encouraging team that values professional excellence and mutual respect
Career Evolution: We view this role as a stepping stone
there is clear potential to transition into senior administrative or specialized operational leadership as you master the business

Fulltime

Office Operations Coordinator

We are looking for an Office Operations Coordinator to join our Rapport team. Yo...

Location

United Kingdom , Newcastle

Salary:

32000.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Strong organisational, logistical, and time-management skills
Experience in financial management
Excellent communication skills
Customer Relationship Management
Strong presentation skills
Flexibility and adaptability
Interest in workplace health and safety
2+ years of experience in an operational role
Experience within the hospitality industry
Experience managing third-party vendors or large internal teams

Job Responsibility

Report to the Office Operations Specialist onsite
Build and maintain solid working relationships with external and internal stakeholders
Anticipate and react to the ever-changing business requirements within the Newcastle Office
Work closely with the Projects and Technology teams to ensure our buildings reflect established best practices, as well as evolving operational needs and user feedback
Work alongside the Service Owner for vendors, including but not limited to Customer Services, Catering, Hospitality & Events, and Facilities Management
Support Customer Relationship Management
Support the management of operational budgets and forecasts
Maintain a safe working environment for all employees
Provide a defined range of efficient and effective support services for the Newcastle Office Operations Team
Support the Office Operations Specialist in delivering services within our Newcastle location

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Learning and development opportunities
WOW Awards for peers
One paid day off annually to support a cause

Fulltime

Front Office - Operations Coordinator

The Front Office-Operations Coordinator is the welcoming face of the organizatio...

Location

United States , Omaha

Salary:

36000.00 - 52000.00 USD / Year

ONESTAFF MEDICAL

Expiration Date

Until further notice

Requirements

2+ years of experience in reception, administrative support, and/or hospitality.
1+ years of experience scheduling business travel.
Excellent communication and customer service skills
Strong organizational abilities with attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams)
Ability to multitask and manage competing priorities in a fast-paced environment
Professional appearance and demeanor
Problem-solving mindset and strong follow-through
Highly reliable

Job Responsibility

Greet visitors and employees with professionalism and a positive, customer‑focused attitude
Answer incoming calls and manage front desk email communications
Maintain visitor logs, prepare guest badges, and follow organizational security protocols
Keep the reception area clean, organized, and representative of the company’s brand
Arrange domestic and international travel for staff, including air, hotel, ground transportation, and itineraries
Ensure travel bookings comply with company policies and budget guidelines
Monitor travel schedules and adjust plans as needed
Support planning for onsite and offsite meetings, events, and conferences
Coordinate vendor services for events (catering, AV, facilities, etc.)
Assist with registration, materials, travel, and logistics for conference attendees

What we offer

The Standard
401K
Car Allowance
Eat Well
Employee Assistance Program
Flex Hours
Free Direct Deposit / Weekly Pay
Game Rooms
Gym Privileges
HealthJoy

Fulltime

Office & Operations Coordinator

Office Angels are delighted to be supporting our client, who is looking to onboa...

Location

United Kingdom , Arundel

Salary:

28000.00 - 30000.00 GBP / Month

Office Angels

Expiration Date

Until further notice

Requirements

Experience managing multiple tasks simultaneously with excellent organisational skills
Strong written and verbal communication abilities
Proven ability to prioritise effectively in a fast-paced environment
A proactive approach to problem-solving and decision-making
High attention to detail and accuracy in all aspects of work
A team player who can collaborate with a variety of departments and stakeholders.

Job Responsibility

Coordinate and oversee the smooth delivery of multiple workstreams from start to finish
Maintain clear oversight of ongoing schedules, documentation, and operational tasks
Utilise workflow management tools to track progress and allocate responsibilities
Build strong communication lines with clients, internal teams, and third-party contacts
Ensure a high standard of service by effectively managing expectations and addressing queries
Review technical and operational details to ensure service standards are met
Support the efficient use of resources by managing team availability and avoiding conflicts
Proactively identify challenges and implement practical solutions to maintain momentum
Maintain accuracy and professionalism in all reporting and correspondence.

What we offer

25 days holiday plus bank holidays
Your birthday off to celebrate your way
Cycle to work scheme
Generous employee and store discounts
Free onsite parking
Company pension and sick pay scheme
A supportive, forward-thinking team environment
Clear progression opportunities within a growing business.

Fulltime

Select Country

Office Operations Coordinator

Job Description

Job Responsibility

Requirements

Looking for more opportunities?

Office Operations Coordinator

Office Operations Coordinator

Office Operations Coordinator

Office Operations Coordinator

Office Operations Coordinator

Office Operations Coordinator

Office Operations Coordinator

Front Office - Operations Coordinator

Office & Operations Coordinator

Our AI answers in your language