Office Operations Associate Job at State of Wisconsin (Milwaukee)

Finance & Office Operations Associate

Explore Schools seeks a professional with a Bachelor's Degree to fill the role o...

Location

United States , Brooklyn, New York

Salary:

50000.00 - 60000.00 USD / Year

Explore Schools

Expiration Date

Until further notice

Requirements

Dedicated to working in communities that have historically been underserved and under-resourced
Willing to engage in identity work necessary to heighten your own awareness and improve your capacity to view your workstreams through an anti-white supremacy lens
Steadfast commitment to collaboration and teamwork
Exhibits strong judgment and self-awareness, with the ability to ask thoughtful questions and determine when to seek additional input
Excellent verbal and written communication skills
Ability to execute tasks efficiently and with a sense of urgency and attention to detail
Ability to execute and communicate in a direct and sensitive fashion
Professional integrity, flexibility, and a reflective attitude
Office or school operations experience, preferred
Technical skills in Excel and data entry, preferred

Job Responsibility

Partner with the Director of Finance to support the accounts payable process, including collecting, processing, and accurately coding invoices in alignment with our chart of accounts and budget
Ensure timely data entry and tracking of invoices for approval and payment
Monitor and respond to vendor inquiries, research discrepancies, and follow up on outstanding items
Perform miscellaneous reconciliations, including vendor statements and internal spending reports
Partner with the ESI Operations team to support per-pupil billing by entering data and reconciling reports against vendor portals to ensure accurate billing and funding
Assist in preparing documentation for the annual audit and other compliance-related projects
Provide general administrative and analytical support to the Finance Team and participate in ad hoc projects as needed
Serve as the point person for the ESI office, providing direct visitor support and customer service, overseeing organization and upkeep of the space, and delivering day-to-day administrative and operational support to ensure the office runs efficiently
Manage office supplies, office equipment, and refreshments, including ordering, inventory tracking, and incorporating staff feedback and preferences
Coordinate with facility service providers, including cleaning vendors, to maintain a clean and functional workspace and escalate any service issues as needed

What we offer

Competitive salary
Paid time off including network shutdown days
Considerable matching of retirement contributions
Comprehensive benefits plan, covering up to 95% of the cost for employees and their families
Dental and vision plans
Employer paid disability and life insurance
Parental leave benefits
Flexible spending account options
Generous vacation time and paid holidays
Professional development

Fulltime

Senior Associate, Middle Office Operations

We are looking for a Senior Associate, Middle Office Operations with strong atte...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Accounting, Finance, or a related business discipline, or equivalent relevant experience
3+ years of relevant experience in operations, accounting, or finance within a fast-moving business environment
Demonstrated ability to manage multiple priorities effectively while maintaining a high level of accuracy and organization
Strong written and verbal communication skills with the ability to collaborate across operational, reporting, and support teams
Advanced proficiency in Microsoft Office, including strong Excel capabilities for analysis, reconciliation, and reporting
Self-directed approach with the adaptability to succeed in an entrepreneurial setting where processes and responsibilities may evolve

Job Responsibility

Manage remittance preparation and reconciliation for credit portfolios, ensuring complete and accurate reporting
Partner with technology and data teams to streamline operational tasks, improve data quality, and introduce greater automation into recurring processes
Support remittance-related activities connected to operations, while helping refine procedures to increase consistency and efficiency
Coordinate with investor reporting contacts to review validation practices and strengthen the accuracy of reporting outputs
Oversee the setup of new funds, confirming documentation, operational readiness, and proper alignment with internal requirements
Perform monthly financing roll activities for credit funds, including detailed tie-outs related to securitization reporting
Prepare and deliver supporting schedules for fund administration and accounting teams to assist with trial balance review and reconciliation
Contribute to ongoing enhancements across middle office workflows by identifying control gaps, reducing manual effort, and improving reporting reliability

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Operations - Middle Office Associate

In your role as Operations - Middle Office Associate, you will make a meaningful...

Location

United Kingdom , London

Salary:

Not provided

USS

Expiration Date

Until further notice

Requirements

Business/Operational experience of working with a wide range of assets & awareness of investment products, including lifecycle and awareness of downstream flows (e.g. collateral, accounting etc)
Financial experience (required)
Buy side or Outsourced Oversight experience (preferred)
Business qualification advantageous – IMC/IOC
Experience of Bloomberg AIM an advantage
Problem solving with independent thought
Attention to detail
Can do attitude
Ability to work independently
Good Excel skills

Job Responsibility

Performing trade/OTC support duties on all aspects of public markets assets, including oversight of key third parties, where applicable
Performing Collateral management duties & oversight
Contributing to a shift from ‘doing’ to ‘oversight’, on Collateral/Trade support, contributing to relevant metric and data collation to ensure adequate oversight processes
Performing scheme Funding & Cash management duties
Liaison with the Third-party providers for core middle office services (JP Morgan) & clearing brokers
Interaction with trading desks to ensure a smooth middle office support model
Identify & deliver improvements to day-to-day process
Support business initiatives impacting team & deliver into day to day
Build a strong relationship with USS colleagues
Develop close working relationships with third party service partners & trading desks

What we offer

Great starting salary
Generous annual leave package
Access to a high quality pension scheme provided through Universities Superannuation Scheme
Supportive people policies (including enhanced occupational sickness pay and family friendly pay)
Financial contributions towards your personal development to help you maintain your physical and mental wellbeing
Access to a range of health and wellbeing services i.e., private healthcare, discounted gym membership
Learning and development opportunities to develop your skills, knowledge and talent
Employee Volunteer Day’s to support the communities where you work and live
Cycle to Work Scheme

Fulltime

New

Associate Specialist, Mid Office Operations

Roles and Responsibilities ● Weekly Contingent reports with follow up on progres...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

July 29, 2026

Requirements

Comfortable working in multiple systems
Strong Communication Skills
Attention to detail
Ability to respond to customer needs with speed and accuracy
Willingness and eager to learn
Demonstrates Adaptability - Learning Randstad Pace
Connect the dots and understand dependencies
Acts with a sense of urgency
Openly receives feedback
Ability to multitask and prioritize work

Job Responsibility

Weekly Contingent reports with follow up on progress, escalation to Manager
Audits reports with follow up to Team Lead
Sending all Wednesday email updates to field on status of their onboarding
Sending Unresponsive emails to field regarding the action needed
Out of office coverage on placements that have been started
Onboarding send Estaff and Welcome letter on specific accounts
I9 EAD expiration document follow up with field and talent
I9 Everify weekly report and follow up as needed
RITS process weekly notification to field with confirmation of start date
RITS onboarding weekly

Fulltime

Associate Specialist, Mid Office Operations

Every year, we help hundreds of thousands of people find rewarding jobs in the e...

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

June 18, 2026

Requirements

Bachelor’s Degree
Experience in a customer support role/call center environment
Ability to continually review the process for improvement
Strong organizational skills
Excellent typing skills
Knowledge of customer service practices and principles
Strong phone and verbal communication skills along with active listening
Familiarity with CRM systems and practices
Time Management
Customer focus and adaptability to different personality types

Job Responsibility

Document all activity and communication in Ivanti, Randstad Front office systems (service desktop) 20%
Liaising with internal and external stakeholders to learn and expand the knowledge 5%
Participate and prepare for 1 on 1s with your leader, huddle meetings and quality audits 10%
Handle, redirect, or escalate inbound talent communication via phone call, chat, and emails 65%
Manage large amounts of inbound in a timely manner
Follow communication 'scripts' when handling different topics
Identify customers’ needs, clarify information, research every issue and provide solutions and/or alternatives
Identify and escalate issues to the Supervisor or to the appropriate team
Follow up Talent calls where necessary
Recognize, document and apprise the management team about the trends in customer calls

Fulltime

!

Associate Specialist, Mid Office Operations

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

Bachelor's Degree
Experience in a customer support role/call center environment
Ability to continually review the process for improvement
Strong organizational skills
Excellent typing skills
Knowledge of customer service practices and principles
Strong phone and verbal communication skills along with active listening
Familiarity with CRM systems and practices
Time Management
Customer focus and adaptability to different personality types

Job Responsibility

Document all activity and communication in Ivanti, Randstad Front office systems (service desktop). 20%
Liaising with internal and external stakeholders to learn and expand the knowledge 5%
Participate and prepare for 1 on 1s with your leader, huddle meetings and quality audits. 10%
Handle, redirect, or escalate inbound talent communication via phone call, chat, and emails. 65%

Fulltime

Associate Specialist, Mid Office Operations

Location

India , Hyderabad

Salary:

Not provided

Randstad

Expiration Date

June 29, 2026

Requirements

Comfortable working in multiple systems
Strong Communication Skills
Attention to detail
Ability to respond to customer needs with speed and accuracy
Willingness and eager to learn
Demonstrates Adaptability - Learning Randstad Pace
Connect the dots" and understand dependencies
Acts with a sense of urgency
Openly receives feedback
Ability to multitask and prioritize work

Job Responsibility

Weekly Contingent reports with follow up on progress, escalation to Manager
Audits reports with follow up to Team Lead
Sending all Wednesday email updates to field on status of their onboarding
Sending Unresponsive emails to field regarding the action needed
Out of office coverage on placements that have been started
Onboarding send Estaff and Welcome letter on specific accounts
I9 EAD expiration document follow up with field and talent
I9 Everify weekly report and follow up as needed
RITS process weekly notification to field with confirmation of start date
RITS onboarding weekly

New

Associate Director, Strategy & Operations - CEO Office

As part of the CEO Office, you will work closely with Airwallex’s leadership tea...

Location

United Kingdom , London

Salary:

Not provided

Airwallex

Expiration Date

Until further notice

Requirements

5–8 years of experience in top-tier consulting, high-growth technology companies, investing, strategic finance, or similarly high-performance environments
Demonstrated track record of leading complex cross-functional initiatives and driving measurable outcomes
Exceptional problem-solving and structured thinking abilities
Strong executive communication skills, including the ability to synthesize complex topics clearly and concisely
Ability to operate effectively in fast-moving, ambiguous environments with high ownership and accountability
Strong stakeholder management and influencing skills across seniority levels and functions
High degree of commercial judgment and operational pragmatism
Bachelor’s degree or equivalent practical experience

Job Responsibility

Work closely with Airwallex’s leadership team on high-priority initiatives that shape the direction of the company globally
Operate across strategy and execution: helping frame problems, drive alignment, and ensure complex initiatives move from idea to outcome
Scaling new products and business lines globally
International expansion and market entry strategy
Regulatory and banking infrastructure initiatives
Organisational effectiveness and operating model design
Commercial acceleration and go-to-market execution
M&A evaluation and post-merger integration
AI-enabled operational transformation
Cross-functional strategic initiatives tied to company priorities

Fulltime

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Office Operations Associate

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