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Sanmina Logo Sanmina · Office Administration

Office Operations Assistant

United States, Secaucus Employment contract · Job Posted May 03, 2026
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Job Description

ZT Systems is seeking an Office Operations Assistant to coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations. As an Office Operations Assistant, you will also provide office support services, including purchasing and facilities management for all ZT Systems locations.

Job Responsibility

  • Coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations
  • Coordinate regular building safety checks and maintenance of the overall office building and equipment
  • Purchase and monitor the usage of internal office supplies for various departments including Warehouse and Production
  • Maintain records, documentation, and filing systems
  • Coordinate office projects as assigned
  • Perform all other tasks as needed in support of the buildings/office operations team
  • Book/manage conference rooms and change meeting rooms if needed
  • Work with other administrative staff to coordinate meetings, transportation, and lunches
  • Process CAP EX and Invoice through the SAP system
  • Follow up with Vendor for payment and other issues
  • First line of response to customer issues
  • Route Docusign for office approvals
  • Maintain vendor relations and coordinate suppliers related to the office functions
  • Provide backup coverage for front desk as needed

Requirements

  • High school diploma
  • 3+ years of office management experience
  • Excellent verbal, written, and interpersonal communication skills, with a professional and customer-focused demeanor in person and on the phone
  • Strong organizational, time-management, and multitasking skills with the ability to prioritize work in a fast-paced environment
  • Proficiency with Microsoft Office applications, especially Word, Outlook, Excel, SAP, and DocuSign
  • Professional, dependable, and punctual, with high integrity, strong work ethic, and a professional appearance
  • Customer service skills with the ability to interact professionally and effectively with employees and customers
  • Ability to work both independently and collaboratively with cross-functional teams
  • Flexible and adaptable, with the ability to work a flexible schedule
  • Resourceful and proactive in addressing issues as they arise

What we offer

  • Competitive base salary
  • Performance-based annual bonus eligibility
  • 401(k) retirement savings plan
  • Tuition reimbursement for eligible education programs
  • Comprehensive medical, dental, and vision coverage with access to leading providers
  • Mental health resources and employee wellness support programs
  • Company-paid life and disability insurance
  • Paid time off (PTO) and company-paid holidays
  • Parental leave and family care support programs
  • Structured training programs and on-the-job learning opportunities
  • Matching gifts and volunteer programs to support causes you care about
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