Office Operations Assistant Job at Robert Half (Carmel)

Office Operations Assistant

As an Administrative Assistant, you will provide essential support to ensure the...

Location

Italy , Ponte San Nicol, Padua

Salary:

Not provided

Crocs

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
an associate degree or higher is preferred
Proven experience as an administrative assistant or in a similar administrative role
Proficiency in office software and tools (e.g., Microsoft Office Suite, office management systems)
Strong organizational and time-management skills
Excellent communication and interpersonal abilities
Attention to detail and accuracy

Job Responsibility

Oversee day-to-day office operations, including managing office supplies, coordinating maintenance, and ensuring a well-organized work environment
Manage calendars and schedule meetings, appointments, and events. Coordinate logistics and prepare necessary materials for meetings and presentations
Serve as the primary point of contact for internal and external communications. Handle phone calls, emails, and correspondence with professionalism and efficiency
Prepare and proofread documents, reports, and presentations. Ensure accuracy and compliance with organizational standards
Maintain and update office records and databases. Manage filing systems and ensure data integrity and confidentiality
Provide general administrative support to executives, managers, and other staff members. Assist with travel arrangements, expense reports, and other administrative tasks as needed
Greet visitors and clients, offering a welcoming and professional atmosphere. Address inquiries and provide assistance as required

Office Operations Assistant

We are seeking a highly organized and proactive Office Operations Assistant to s...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination or operations assistance
Strong organizational, multitasking and time management skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Excel and Google Suite
Familiarity with administrative operations, front office management and workflows
Ability to work independently and collaboratively

Job Responsibility

Support daily office operations and administrative workflows
Coordinate front office activities and help maintain an organized, efficient workplace
Provide general administrative support, including scheduling, correspondence and document management
Assist with project coordination and operational tasks as needed
Maintain records, track office supplies and support internal process improvements
Serve as a point of contact for employees, visitors and vendors
Help manage customer or internal service requests in a professional and timely manner

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Office Operations Assistant

ZT Systems is seeking an Office Operations Assistant to coordinate, maintain, an...

Location

United States , Secaucus

Salary:

Not provided

Sanmina

Expiration Date

Until further notice

Requirements

High school diploma
3+ years of office management experience
Excellent verbal, written, and interpersonal communication skills, with a professional and customer-focused demeanor in person and on the phone
Strong organizational, time-management, and multitasking skills with the ability to prioritize work in a fast-paced environment
Proficiency with Microsoft Office applications, especially Word, Outlook, Excel, SAP, and DocuSign
Professional, dependable, and punctual, with high integrity, strong work ethic, and a professional appearance
Customer service skills with the ability to interact professionally and effectively with employees and customers
Ability to work both independently and collaboratively with cross-functional teams
Flexible and adaptable, with the ability to work a flexible schedule
Resourceful and proactive in addressing issues as they arise

Job Responsibility

Coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations
Coordinate regular building safety checks and maintenance of the overall office building and equipment
Purchase and monitor the usage of internal office supplies for various departments including Warehouse and Production
Maintain records, documentation, and filing systems
Coordinate office projects as assigned
Perform all other tasks as needed in support of the buildings/office operations team
Book/manage conference rooms and change meeting rooms if needed
Work with other administrative staff to coordinate meetings, transportation, and lunches
Process CAP EX and Invoice through the SAP system
Follow up with Vendor for payment and other issues

What we offer

Competitive base salary
Performance-based annual bonus eligibility
401(k) retirement savings plan
Tuition reimbursement for eligible education programs
Comprehensive medical, dental, and vision coverage with access to leading providers
Mental health resources and employee wellness support programs
Company-paid life and disability insurance
Paid time off (PTO) and company-paid holidays
Parental leave and family care support programs
Structured training programs and on-the-job learning opportunities

Fulltime

Office Operations Assistant

ThreatLocker is seeking a highly organized and proactive Office Assistant to sup...

Location

United States , Orlando

Salary:

Not provided

ThreatLocker

Expiration Date

Until further notice

Requirements

1 year of experience in restaurant, café, hospitality, retail, or other fast-paced service environments required
Strong customer service skills with a professional, welcoming presence
Comfortable maintaining office cleanliness and sanitation standards throughout the day
Physically able to lift and move packages, supply boxes, and deliveries (up to 30–40 lbs)
Experience restocking supplies and maintaining organized workspaces
Ability to multitask, stay proactive, and identify areas needing attention without direct supervision
Basic computer proficiency (Microsoft Office, email, phone systems)
Reliable, punctual, and able to take initiative in maintaining an organized, polished workplace environment

Job Responsibility

Provide comprehensive administrative support, including answering incoming calls, managing calendars, scheduling and coordinating meetings, and maintaining organized filing systems
Prepare, format, and print memos, correspondence, reports, and other internal documents as needed
Manage incoming and outgoing mail and deliveries, ensuring timely distribution and proper handling
Assist with logistics, including shipping, receiving, and inventory coordination across departments
Restock and order office and kitchen supplies, including beverages and snacks, to maintain a well-supplied and organized workplace
Maintain a clean and sanitary office environment, including routine disinfecting of high-touch areas such as door handles, elevator buttons, shared spaces, and common areas
Greet and assist clients, visitors, and vendors in a professional manner while monitoring front office activity as needed
Support the planning and execution of company-sponsored events and internal initiatives
Perform additional administrative and operational duties as assigned to support overall business needs

Office & Operations Assistant

The Office & Operations Assistant provides a welcoming and professional first po...

Location

United States , Pittsburgh

Salary:

18.00 - 20.00 USD / Hour

Hello Neighbor

Expiration Date

Until further notice

Requirements

Qualified adult, 18 years or older
At least 1 year of education and/or experience in an office setting
Prior experience with G-Suite/G-Mail/Google Workplace, Drive
Slack and Notion
Able to cultivate excellent relationships with both internal and external constituencies
Effective collaboration with others through cooperative efforts
Possesses cultural competencies, encompassing knowledge, attitudes, and behaviors relevant to the communities served
Alignment with and support of Hello Neighbor’s core values
Ability to lift up to 20 pounds
Good time management and ability to multitask

Job Responsibility

Serve as the first point of contact for clients, visitors, donors, and staff by providing a welcoming, professional, and inclusive reception experience
Maintain consistent front desk coverage during in-office hours
Answer and route incoming phone calls, including management of Grasshopper voicemail
Monitor and triage general information and intake inboxes
Conduct initial intake for client inquiries and referrals received through Slack, email, phone calls, or walk-ins, gathering key information (name, contact details, reason for request, language needs) and routing referrals to the appropriate program in accordance with Operations protocols
Coordinate communication between arriving clients and staff, including notifying relevant teams and managing wait times when needed
Manage front door operations including greeting visitors, accepting deliveries and donations, and coordinating package intake and distribution
Provide occasional support for Hello Neighbor events, including assisting with guest check-in, materials setup, signage, and basic event-day logistics
Manage incoming and outgoing mail and distribute packages to the appropriate staff or departments
Provide logistical and administrative support for internal meetings, staff trainings, client-facing sessions, and Hello Neighbor events (room reservations, materials preparation, signage, and setup coordination)

Parttime

Office Manager / Operations Assistant

The Opportunity: Are you ready to step into a role that's key responsibilities l...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in an operational, office support, PA, or EA role
Exposure to a creative business, agency or studio environment
Strong organisational skills and the ability to thrive in a fast-paced setting
A flexible and adaptable approach to changing priorities
Confidence in managing diaries, travel booking and multiple tasks concurrently
A professional and personable communication style

Job Responsibility

Ensure the smooth day-to-day operations of the London office
Manage office supplies and maintain stock levels
Act as a central point of contact for the office and support the team
Set up meeting rooms and coordinate both internal and external meetings
Liaise with building management as needed
Support basic IT setups and onboarding for new starters
Relay information and updates between the Directors and the wider team
Manage diary scheduling and meetings, both face-to-face and online
Coordinate travel bookings, including flights and accommodation
Act as a liaison between the Director, the team and external clients

Fulltime

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

Job Responsibility

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Office Management & Field Operations Administrative Assistant

Robert Half has an exciting temp to hire position for one of our top clients in ...

Location

United States , Millbrae

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative support, office management, or executive coordination roles
Exceptional organizational and multitasking abilities
Strong attention to detail and commitment to accuracy
Excellent written and verbal communication skills
Ability to handle confidential and sensitive information with discretion
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, SharePoint, and OneNote
Strong problem-solving mindset with the ability to prioritize effectively
Collaborative, team-oriented approach with a customer-service mindset
Confidence in reviewing invoices, questioning discrepancies, and ensuring accountability
Adaptability and willingness to support evolving business needs

Job Responsibility

Provide direct support to the Executive Assistant and Bay Area Group Leaders
Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment
Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep
Support reception duties, light phone coverage, and shared workspace resources such as copier stations
Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings
Arrange catering, facility setup, and post-event cleanup services as needed
Process invoices and manage vendor communications for office-related services and utilities
Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings
Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness
Provide direct administrative support to the Division VP of Field Operations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Office Operations Assistant

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