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Office Angels Logo Office Angels · Office Administration

Office Manager

United Kingdom, London Employment contract 40000.00 - 50000.00 GBP / Year · Job Posted June 28, 2026
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Job Description

A highly respected infrastructure investment and asset management business is seeking an experienced Office Manager to take ownership of their London office operations. This is a pivotal, hands-on role supporting a team of approximately 35-40 staff, ensuring a professional, efficient, and compliant workplace environment. Reporting into the CFO, you will take full responsibility for the day-to-day running of the office, acting as the central point of contact across workplace operations, suppliers, IT, and compliance.

Job Responsibility

  • Oversee daily office operations, ensuring a professional and well-run environment
  • Act as the main point of contact for all workplace matters
  • Manage office logistics including supplies, meeting rooms, and deliveries
  • Support onboarding and offboarding (workspace setup, access, equipment)
  • Drive improvements in processes, efficiency, and employee experience
  • Coordinate meetings and logistics for the Supervisory Board
  • Organise committee meetings and Director sessions
  • Collate and distribute board materials
  • Track and follow up on key actions
  • Liaise with the serviced office provider and building management team
  • Coordinate maintenance, cleaning, access, and facilities requests
  • Manage relationships with external suppliers
  • Track service levels and escalate issues where needed
  • Support cost tracking alongside the CFO
  • Own and manage the SharePoint system
  • Maintain structure, permissions, and document governance
  • Support staff with usage and adoption
  • Ensure documentation is up to date, accessible, and audit-ready
  • Manage workplace H&S compliance and processes
  • Maintain risk assessments, incident logs, and emergency procedures
  • Coordinate fire safety and evacuation processes
  • Oversee first aid provision and safety equipment
  • Ensure staff awareness and compliance
  • Act as liaison with the IT support provider
  • Coordinate onboarding/offboarding IT requirements
  • Monitor IT service levels and resolve issues
  • Maintain asset registers and workplace tech functionality
  • Support cyber security audits and compliance
  • Manage mandatory compliance training
  • Track completion, reporting, and follow-ups
  • Maintain training records and audit readiness
  • Promote strong compliance culture across the business

Requirements

  • Proven experience in an Office Manager, Workplace Coordinator, or similar role
  • Strong organisational skills with the ability to manage multiple priorities
  • Confident communicator with excellent stakeholder management skills
  • Experience managing external suppliers and service providers
  • Familiarity with SharePoint or document management systems
  • Good understanding of Health & Safety and workplace compliance
  • Proactive, detail-oriented, and solutions-focused
  • Comfortable in a fast-paced, evolving environment

What we offer

  • Salary of £40,000 - £50,000
  • Central Waterloo location
  • Stable 9-5 working hours
  • High-autonomy role with real ownership
  • Exposure to senior leadership and business operations
  • Collaborative, professional working environment
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