Office Manager

• Supervise daily office operations to maintain an organized and productive environment
• Manage office supplies, equipment, and relationships with external vendors
• Oversee scheduling and deadlines related to financial tasks and accounting workflows
• Handle billing, invoicing, accounts receivable, and collections processes
• Track expenses and support budgeting, financial reporting, and documentation
• Maintain accurate records and files, both digitally and physically, ensuring easy access and compliance
• Prepare and reconcile accounts, journal entries, general ledger updates, and financial reports
• Perform banking tasks, including check writing and positive pay procedures
• Ensure adherence to company policies, confidentiality standards, and accounting regulations
• Support audit preparation, regulatory filings, and contract maintenance for both clients and the company

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field preferred
• At least 3–5 years of experience in office management and/or bookkeeping roles
• Familiarity with QuickBooks or NetSuite is highly advantageous
• Proven knowledge of accounts payable, accounts receivable, and bank reconciliations
• Experience working in accounting or detail-oriented services environments is preferred
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Understanding of construction accounting and documentation is a plus
• Excellent communication skills to handle client correspondence and vendor interactions

Understanding of construction accounting and documentation

• medical
• vision
• dental
• life and disability insurance
• company 401(k) plan