CrawlJobs Logo
Legora Logo Legora · Office Administration

Office Manager

United Kingdom, London · Job Posted February 21, 2026
Apply Position
Job Link Share

Job Description

We’re looking for an Office Manager to own and operate Legora’s London office, ensuring it runs smoothly and efficiently while aligning with our culture of excellence, speed, and care. This role exercises independent judgment and discretion on significant operational matters, including vendor selection, budget oversight, and decisions that directly impact office operations, employee experience, and business continuity. The Office Manager will be responsible for anchoring new office openings to the standard of excellence set in our Stockholm headquarters, with travel expected during go-live periods and sporadic upkeep. This position offers meaningful growth for the right candidate—someone who can build scalable systems, lead through expansion, and help shape the operational foundation of our UK presence. You will be the first point of contact for everyone visiting the London office, ranging from candidates to CEOs and law firm partners, and the primary on-site decision maker for all office-related needs in London, while reporting into our Operations team in Stockholm. This is a hands-on work across workspace strategy, vendor and contract management, budget oversight, logistics, onboarding support, and day-to-day employee experience. You will proactively identify issues, make informed decisions, and implement solutions that support Legora’s rapid growth in the UK.

Job Responsibility

  • Own day-to-day operations of the London office, ensuring the space is fully functional, safe, compliant, and aligned with company standards
  • Make independent decisions related to office setup, space planning, workflows, and operational priorities
  • Oversee building access, safety protocols, deliveries, equipment setup, meeting rooms, and space utilisation
  • Maintain office inventory, furniture, and workspace standards based on operational needs and budget considerations
  • Serve as the primary liaison with building management and make decisions that affect office operations and employee experience
  • Act as the on-site IT operations liaison in partnership with global IT and Security teams
  • Independently assess and prioritise local IT needs and coordinate resolutions
  • Manage device distribution for new hires and maintain local hardware inventory
  • Support and influence the rollout of IT infrastructure improvements and security standards in London
  • Source, evaluate, negotiate, and manage vendor contracts for cleaning, maintenance, IT, supplies, and other office services
  • Own and manage the London office operating budget, including forecasting, spend tracking, and cost optimisation
  • Approve routine operational expenses and recommend vendor or contract changes that impact cost, quality, or efficiency
  • Monitor contract renewals and vendor performance and make recommendations or decisions to improve outcomes
  • Act as the first point of contact for visitors, using the reception area as your primary workstation
  • Independently design and maintain a high-quality office environment that reflects Legora’s culture and values
  • Support new hire onboarding, workspace setup, and office-related People and HR needs
  • Coordinate in office meetings, events, and hospitality with discretion and judgment
  • Serve as the trusted on-site owner for employee experience decisions and day-to-day needs
  • Develop, implement, and continuously improve operational processes for the London office
  • Identify opportunities to improve efficiency, reduce costs, and enhance employee experience, and independently act on those opportunities
  • Operate with autonomy while keeping global leadership informed and aligned on key decisions

Requirements

  • 5–7+ years of experience in office management, operations, facilities, or similar roles
  • Experience owning an office end-to-end with decision-making authority over vendors, budgets, and operations
  • Demonstrated experience negotiating vendor contracts and managing operating budgets
  • Experience setting performance goals tied to operational outcomes rather than task volume
  • Strong communication skills and attention to detail
  • Must be legally authorized to work in the United Kingdom
  • Excitement about shaping the physical and operational foundation of Legora’s UK presence

What we offer

  • Build London from the ground up by owning Legora’s flagship UK office
  • High visibility and ownership with real operational decision-making authority
  • Close collaboration with global leadership and Stockholm-based Operations
  • Career growth through broad exposure to office operations, budgeting, vendor management
  • Cross-functional impact with People, IT, and Go To Market teams
  • In-person environment
  • Meaningful work supporting the future of AI in law
Legora - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Office Manager

8 matching positions

Office Manager

We are seeking an organized and proactive Office Manager to oversee daily office...
Location
Location
United States , Gaithersburg
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of office management or administrative experience
  • Strong leadership and communication skills
  • Excellent organization and multitasking ability
  • Proficiency with Microsoft Office and project management tools.
Job Responsibility
Job Responsibility
  • Manage office operations, including budgeting, supplies, and vendor contracts
  • Supervise administrative staff and delegate responsibilities
  • Maintain records, reports, and office systems
  • Support HR functions such as onboarding and timesheet approval
  • Coordinate meetings, events, and communication between departments.
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
Read More
Arrow Right

Office Manager

We are seeking an organized and proactive Office Manager to oversee daily office...
Location
Location
United States , Silver Spring
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of office management or administrative experience
  • Strong leadership and communication skills
  • Excellent organization and multitasking ability
  • Proficiency with Microsoft Office and project management tools
Job Responsibility
Job Responsibility
  • Manage office operations, including budgeting, supplies, and vendor contracts
  • Supervise administrative staff and delegate responsibilities
  • Maintain records, reports, and office systems
  • Support HR functions such as onboarding and timesheet approval
  • Coordinate meetings, events, and communication between departments
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...
Location
Location
United States , Chesterfield
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office management or related administrative roles preferred
  • Excellent communication, leadership, and organizational skills
  • Ability to multitask and prioritize in a dynamic environment
  • Strong attention to detail and problem-solving ability
  • Proficiency with Microsoft Office Suite and digital workplace tools
Job Responsibility
Job Responsibility
  • Oversee office operations, procedures, and administrative staff
  • Maintain a well-organized, productive, and welcoming office environment
  • Manage vendor relationships and supervise office supply inventory
  • Coordinate meetings, events, travel, and facility arrangements
  • Support budgeting, expense reporting, and invoice processing
  • Implement and refine office policies and procedures
  • Serve as primary point of contact for internal communication and problem-solving
  • Assist with onboarding, training, and personnel management tasks
What we offer
What we offer
  • Competitive compensation and benefits
  • Opportunity to impact organizational effectiveness
  • Supportive, collaborative team culture
  • Career development and growth potential
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

We are looking for a dependable Office Manager to support overnight hotel operat...
Location
Location
United States , Berkeley
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous front desk experience is required
  • Prior experience working in a hotel setting is required
  • Demonstrated ability to make sound judgments and work effectively without direct overnight supervision
  • Strong organizational skills with a high level of accuracy and attention to detail
  • Strong communication skills and a guest-focused approach to service
  • Familiarity with administrative office responsibilities, including receptionist-related duties
  • Experience with office supply coordination or accounts payable support is helpful
  • Exposure to Opera Cloud is a plus, though training will be available
Job Responsibility
Job Responsibility
  • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift
  • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues
  • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately
  • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment
  • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise
  • Maintain precise documentation and review overnight transactions and reports for completeness and consistency
  • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures
  • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable
  • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Office Manager

We are looking for an organized Office Manager to support daily business operati...
Location
Location
United States , Alpharetta
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience managing administrative office functions in a business setting with strong attention to detail
  • Ability to purchase, track, and replenish office supplies with strong attention to detail
  • Background in reception or front-office support, including visitor interaction and communication handling
  • Proficiency with Google Workspace and Microsoft Office applications, including Excel, Outlook, and Word
  • Familiarity with Slack or similar workplace communication platforms
  • Strong verbal and written communication skills with a customer-focused approach
  • Ability to manage multiple priorities, stay organized, and work independently in a fast-paced environment
Job Responsibility
Job Responsibility
  • Oversee daily office operations to maintain an organized, detail-focused, and productive work environment
  • Manage inventory levels for workplace materials and coordinate timely purchasing of needed office supplies
  • Handle front-desk and reception activities, including greeting visitors and directing communications appropriately
  • Support administrative processes such as document preparation, scheduling, filing, and general office coordination
  • Assist with accounts payable tasks by organizing invoices and helping maintain accurate payment records
  • Use tools such as Google Workspace, Microsoft Outlook, Word, and Excel to manage correspondence, reports, and office documentation
  • Partner with team members through platforms such as Slack to keep communication clear and workflows on track
  • Monitor office needs proactively and recommend improvements that strengthen day-to-day efficiency
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...
Location
Location
United States , Saint Louis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in office management or related administrative roles preferred
  • Excellent communication, leadership, and organizational skills
  • Ability to multitask and prioritize in a dynamic environment
  • Strong attention to detail and problem-solving ability
  • Proficiency with Microsoft Office Suite and digital workplace tools
Job Responsibility
Job Responsibility
  • Oversee office operations, procedures, and administrative staff
  • Maintain a well-organized, productive, and welcoming office environment
  • Manage vendor relationships and supervise office supply inventory
  • Coordinate meetings, events, travel, and facility arrangements
  • Support budgeting, expense reporting, and invoice processing
  • Implement and refine office policies and procedures
  • Serve as primary point of contact for internal communication and problem-solving
  • Assist with onboarding, training, and personnel management tasks
What we offer
What we offer
  • Competitive compensation and benefits
  • Opportunity to impact organizational effectiveness
  • Supportive, collaborative team culture
  • Career development and growth potential
  • Medical, vision, dental, and life and disability insurance
  • Company 401(k) plan
  • Free online training
Read More
Arrow Right

Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily ...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of an Associate degree (AA) completed
  • Previous experience in office management, administration, or a related role - 5+ years required
  • Strong organizational, communication, and multitasking skills
  • Proficiency with Microsoft Office Suite and standard office systems
  • Ability to work independently and manage competing priorities
Job Responsibility
Job Responsibility
  • Oversee daily office operations and administrative processes
  • Manage office supplies, equipment, and vendor relationships
  • Coordinate meetings, schedules, and office communications
  • Support onboarding, filing, records management, and general administrative tasks
  • Assist leadership with special projects and operational needs
  • Maintain office policies and help ensure an organized, efficient workplace
  • Additional tasks and special projects as needed
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right
New

Office Manager

We are seeking a hands-on, highly organized, and tech-savvy Office Manager to ov...
Location
Location
Canada , Saint-Laurent
Salary
Salary:
65000.00 - 75000.00 CAD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
September 04, 2026
Flip Icon
Requirements
Requirements
  • Similar experience in office administration, payroll administration, HR coordination, or a similar blended role
  • The position requires a very advanced level of english very little french, all their operations with clients outiside of Quebec and Canada, all communication 90 % of the time will be done in English
  • Tech-Savvy & Innovative: Highly comfortable with Microsoft Office (Outlook, Excel, Teams) and modern office technology
  • someone who naturally looks for smarter, more efficient ways to get things done
  • Payroll & HR Knowledge: A solid foundational understanding of payroll rules, employment standards, deductions, taxable benefits, and vacation/sick time tracking
  • Meticulous & Organized: Exceptional coordination skills, sharp attention to detail, and a proven ability to manage multiple priorities seamlessly
  • Soft Skills: Highly resourceful, proactive, service-oriented, and capable of handling sensitive, confidential information with absolute discretion
Job Responsibility
Job Responsibility
  • Oversee daily office operations, including reception, facilities, supplies, and vendor coordination
  • Coordinate travel arrangements, meetings, company events, and employee engagement activities
  • Assist with invoicing, expense tracking, purchase orders, and general administrative accounting support
  • Support health and safety compliance and manage general administrative special projects as required
  • Provide support to process full-cycle payroll using Ceridian Powerpay, ensuring accuracy, timeliness, and proper record-keeping
  • Serve as the primary point of contact for employees regarding office, administrative, payroll, and HR questions
  • Coordinate recruitment activities, manage scheduling, and support the onboarding/offboarding processes
  • Maintain highly confidential employee files, contracts, HR/payroll records, and expense trackers
  • Assist with HR administration, including employee status changes, employment verification letters, and benefits coordination
What we offer
What we offer
  • 3 weeks vacations
  • Competitive benefits after 3 months
  • Parking available
  • Fulltime
Read More
Arrow Right