Office manager

• Updating and maintaining records of expenditures
• Paying company credit cards
• Responding to vendor invoices
• Ensuring that all payments are made in accordance with company policy
• Ensuring that all payments are sent on time
• Resolving payment discrepancies and disputes on behalf of the company
• Preparing and sending invoices to customers
• Posting payments to customer accounts
• Organizing and filing deposit receipts as invoices are paid
• Preparing reports on delinquent accounts and customer payment profiles
• Reconciling cash receipts and deposits
• Analyzing financial records for accuracy
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Participate actively in the planning and execution of company events
• Organize orientation and training of new staff members
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
• Drive company culture

• Strong Excel skills as well as proficiency in all Microsoft Office products
• Exceptional attention to detail
• Strong organizational and time management skills and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities

Agency experience a plus