Office Manager Job at Robert Half (New York)

New

Office Manager

We are looking for a proactive Office Manager to help create a smooth, organized...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, workplace coordination, administrative support, or a similar office-based role.
Strong ability to manage multiple priorities while maintaining accuracy and attention to detail.
Clear communication skills and a service-oriented approach when interacting with employees, visitors, and vendors.
Confidence working independently and taking initiative to address operational needs before they become issues.
Experience coordinating vendors, service appointments, or facilities-related activities.
Proficiency with Microsoft Office Suite and standard office technology.
Comfortable working in a dynamic work environment with changing priorities.

Job Responsibility

Direct daily workplace activities to keep the office orderly, functional, and prepared for business needs.
Monitor inventory levels and arrange timely purchasing of office, kitchen, and breakroom materials.
Welcome guests and provide attentive front-desk support to ensure a positive visitor experience.
Prepare meeting rooms and shared spaces for internal meetings, client visits, and office events.
Coordinate maintenance requests and partner with building management and external service providers to resolve facility-related issues.
Organize catered meals and refreshments for team gatherings, meetings, and regular office programs.
Receive, sort, and distribute incoming mail and packages, and arrange outgoing shipments when needed.
Provide administrative assistance for office initiatives, special assignments, and employee workplace requests.

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Parttime

New

Office Manager

Location

United States , Madisonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of office management, administrative, executive assistant, or related experience
Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with scheduling, vendor management, and office coordination
Excellent written and verbal communication skills
Strong attention to detail and organizational abilities
Ability to manage confidential information with discretion
Demonstrated problem-solving skills and ability to prioritize competing demands

Job Responsibility

Manage day-to-day office operations and administrative functions
Coordinate calendars, meetings, appointments, and travel arrangements
Serve as the primary point of contact for employees, clients, vendors, and visitors
Maintain office supplies, equipment, and vendor relationships
Oversee document management, filing systems, and records retention
Support onboarding, training, and general HR administrative functions
Assist with budgeting, expense tracking, invoicing, and reporting
Coordinate company events, meetings, and special projects
Answer phones, manage correspondence, and distribute incoming/outgoing mail
Develop and improve office procedures to enhance efficiency and productivity

What we offer

Stable and collaborative work environment
Opportunity for professional growth
Competitive compensation and benefits
Meaningful role supporting business operations and team success

New

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management or related administrative roles preferred
Excellent communication, leadership, and organizational skills
Ability to multitask and prioritize in a dynamic environment
Strong attention to detail and problem-solving ability
Proficiency with Microsoft Office Suite and digital workplace tools

Job Responsibility

Oversee office operations, procedures, and administrative staff
Maintain a well-organized, productive, and welcoming office environment
Manage vendor relationships and supervise office supply inventory
Coordinate meetings, events, travel, and facility arrangements
Support budgeting, expense reporting, and invoice processing
Implement and refine office policies and procedures
Serve as primary point of contact for internal communication and problem-solving
Assist with onboarding, training, and personnel management tasks

What we offer

Competitive compensation and benefits
Opportunity to impact organizational effectiveness
Supportive, collaborative team culture
Career development and growth potential
Medical, vision, dental, life and disability insurance for contract/temporary professionals
401(k) plan for contract/temporary professionals

Fulltime

New

Office Manager

Our client is seeking a friendly, organized, and adaptable Receptionist / Office...

Location

United States , Loudonville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous receptionist, administrative, office support, or customer service experience required
Strong customer service skills with the ability to interact professionally with employees, visitors, clients, and leadership
Experience coordinating meetings, events, and office logistics
Excellent verbal and written communication skills
Strong organizational skills with exceptional attention to detail
Ability to multitask and prioritize effectively in a busy environment
Comfortable handling confidential information with discretion
Proactive problem-solving skills and a positive, team-oriented attitude
Proficiency with Microsoft Office and general office technology preferred

Job Responsibility

Serve as the first point of contact for visitors, clients, employees, and personal assistants
Greet and assist appointments, walk-ins, and guests in a professional and welcoming manner
Answer questions, provide information, and direct inquiries to the appropriate departments
Support the resolution of customer concerns and escalate more complex issues when necessary
Maintain a positive and professional office environment for employees and visitors
Support day-to-day office operations to ensure an organized and efficient workplace
Conduct regular office walkthroughs to maintain cleanliness, organization, and adherence to workplace standards
Monitor and replenish office, kitchen, and common-area supplies
Coordinate office logistics, visitor schedules, meetings, lunches, and onsite events
Assist with office communications, policy updates, and procedural changes

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

New

Office Manager

We are looking for an Office Manager to support daily operations for a fast-pace...

Location

United States , St Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office management, executive support, or a similar coordination-focused role
Strong ability to organize work, balance multiple responsibilities, and maintain accuracy in a busy environment
Proficiency with Microsoft Office and familiarity with calendar, meeting, and collaboration tools such as Teams, Zoom, or similar platforms
Clear written and verbal communication skills with the ability to interact effectively across different levels of an organization
Demonstrated ability to manage confidential information with sound judgment and professionalism
A proactive approach to problem-solving, with the flexibility to adapt to changing priorities
Associate degree in a related field or a comparable combination of education and practical experience
Experience supporting scheduling, appointments, office supplies, and general receptionist functions is preferred

Job Responsibility

Welcome guests and coordinate site access by maintaining visitor records, preparing badges, and helping uphold workplace security procedures
Support office operations by organizing administrative activities, managing shared schedules, and ensuring day-to-day tasks are completed efficiently
Arrange meetings and internal events, including scheduling, logistics, and communication with participants
Act as a dependable administrative partner for leaders and project teams by handling requests, preparing materials, and assisting with coordination needs
Monitor facility-related issues and service requests, keep accurate documentation, and help drive timely resolution of office matters
Maintain office supply levels by tracking inventory, ordering needed materials, and keeping common areas properly stocked
Perform front-desk and receptionist duties, including greeting visitors, answering inquiries, and directing communications appropriately
Handle sensitive information and correspondence with discretion while maintaining a high standard of professionalism

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

Our client, a growing commercial roofing company, is seeking a highly organized ...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of strong administrative experience
Excellent written and verbal communication skills
Strong working knowledge of Microsoft Office Suite
Ability to learn new software and systems quickly
Proven ability to multitask and stay organized in a fast-paced environment
Must be available to work onsite full-time, Monday through Friday
Ability to start as soon as possible

Job Responsibility

Oversee daily office operations and provide administrative support to ensure efficiency across the office
Manage calendars, scheduling, correspondence, data entry, filing, and general office coordination
Serve as a point of contact for internal staff, clients, and vendors while maintaining professional communication
Assist with document preparation, reporting, and other administrative tasks using Microsoft Office Suite
Learn and navigate new software systems as needed to support business operations
Handle multiple priorities and shifting deadlines in a fast-paced work environment
Support the team with additional office management and administrative duties as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are seeking a Bilingual Office Manager (English/Spanish) to join our team imm...

Location

United States , Manassas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years working in a fastpaced office setting
Must be bilingual in English and Spanish
Strong communication skills
Ability to work effectively in a fast-paced environment
Minimum of 3+ years of solid administrative experience
Strong working knowledge of Microsoft Office Suite and overall comfort with technology

Job Responsibility

Manage daily office operations and administrative functions
Provide project support and assist with coordination of office priorities
Maintain strong communication across teams, vendors and clients
Support a busy office environment while handling multiple tasks efficiently
Utilize Microsoft Office Suite for reporting, scheduling, correspondence and general administrative support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Office Manager

Our client, a well-established financial services firm in La Jolla, is seeking a...

Location

United States , La Jolla

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5+ years of office management, administrative management, or senior administrative experience
Bachelor's degree preferred
equivalent professional experience will be considered
Experience in a professional services environment such as financial services, accounting, legal, or consulting is highly preferred
Excellent organizational, communication, and multitasking skills
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to prioritize competing responsibilities in a fast-paced environment
Professional demeanor with exceptional interpersonal and customer service skills
High level of discretion when handling confidential information

Job Responsibility

Manage the daily operations of the office to ensure efficiency and organization
Serve as the primary point of contact for office administration, vendors, and building management
Oversee front desk operations and create a welcoming experience for clients and visitors
Coordinate calendars, meetings, conference room scheduling, and office events
Order and manage office supplies, equipment, and vendor relationships
Assist leadership with administrative support, reporting, and special projects
Develop and maintain office procedures to improve workflow and efficiency
Coordinate incoming and outgoing mail, deliveries, and office communications
Support onboarding logistics for new employees and assist with general HR administrative tasks
Maintain confidential records and ensure the office complies with company policies and procedures

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

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