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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, Los Angeles · Job Posted June 29, 2026
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Job Description

We are looking for a proactive Office Manager to help create a smooth, organized, and welcoming workplace. This long-term contract position is ideal for someone who enjoys balancing front-office support, administrative coordination, and day-to-day facilities oversight in a fast-paced advertising environment. The person in this role will contribute to an efficient office experience for employees, visitors, and vendors while keeping essential operations running reliably.

Job Responsibility

  • Direct daily workplace activities to keep the office orderly, functional, and prepared for business needs.
  • Monitor inventory levels and arrange timely purchasing of office, kitchen, and breakroom materials.
  • Welcome guests and provide attentive front-desk support to ensure a positive visitor experience.
  • Prepare meeting rooms and shared spaces for internal meetings, client visits, and office events.
  • Coordinate maintenance requests and partner with building management and external service providers to resolve facility-related issues.
  • Organize catered meals and refreshments for team gatherings, meetings, and regular office programs.
  • Receive, sort, and distribute incoming mail and packages, and arrange outgoing shipments when needed.
  • Provide administrative assistance for office initiatives, special assignments, and employee workplace requests.

Requirements

  • Prior experience in office management, workplace coordination, administrative support, or a similar office-based role.
  • Strong ability to manage multiple priorities while maintaining accuracy and attention to detail.
  • Clear communication skills and a service-oriented approach when interacting with employees, visitors, and vendors.
  • Confidence working independently and taking initiative to address operational needs before they become issues.
  • Experience coordinating vendors, service appointments, or facilities-related activities.
  • Proficiency with Microsoft Office Suite and standard office technology.
  • Comfortable working in a dynamic work environment with changing priorities.

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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