Office Manager Job at Robert Half (Beverly Hills)

Job Description

We are looking for an experienced Office Manager to support a luxury residential construction team in Beverly Hills. This long-term contract opportunity is ideal for a highly organized, detail-oriented individual who can keep office operations running smoothly while coordinating project administration, financial documentation, and communication across multiple stakeholders. The role offers a fast-moving environment with meaningful involvement in high-end custom home projects and close partnership with leadership, field teams, vendors, and consultants. This is an onsite position, and they ideal candidate will have previous construction experience.

Job Responsibility

Oversee daily office operations, front-desk coordination, supply management, and administrative support to maintain an efficient work environment
Support project teams by organizing construction records, tracking correspondence, and keeping schedules, meeting notes, and documentation current across active jobs
Coordinate invoices, payment requests, reimbursements, and related financial paperwork to help ensure accurate and timely processing
Maintain logs for budgets, outstanding costs, change documentation, and other project-related financial records for leadership review
Work with subcontractors, consultants, and vendors to collect required forms, payment materials, and supporting documents
Assist with change order administration, billing documentation, and status tracking through construction management platforms and shared files
Prepare reports, meeting materials, and project updates for executives and project leaders on a regular basis
Help monitor document control by organizing drawing sets, specifications, approvals, and archived records in designated systems
Provide responsive communication and coordination among field personnel, homeowners, designers, and external partners throughout project activities

Requirements

Prior experience in office management, project administration, or construction administrative support, preferably within residential construction
Working knowledge of accounts payable processes, invoice coordination, and general bookkeeping support
Strong ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced setting
Proficiency with Microsoft Office and comfort learning or using project management and document-sharing platforms
Excellent written and verbal communication skills with the professionalism to interact with executives, vendors, and clients
Highly organized approach to recordkeeping, scheduling, and follow-up on time-sensitive items
Experience handling office supply ordering, reception support, and general administrative operations

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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