Office Manager

• Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests
• Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience
• Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks
• Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers
• Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs
• Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution
• Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness
• Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support
• Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns
• Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives

• At least 2 years of experience in office management, office coordination, administrative support, or a similar workplace operations role
• Demonstrated ability to manage multiple responsibilities independently while working effectively with executives, HR, IT, vendors, and facilities contacts
• Strong organizational skills with the ability to prioritize tasks, solve problems quickly, and maintain attention to detail in a busy office setting
• Clear communication skills and a customer-focused approach when assisting employees, visitors, and external partners
• Experience handling office supply management, shipping and receiving, front desk or receptionist duties, and general administrative office support
• Familiarity with Microsoft Office and standard workplace tools used for scheduling, communication, and document preparation
• Comfort working with sensitive information and exercising sound judgment, discretion, and a respectful approach
• Notary experience or the ability to coordinate notarization and apostille-related tasks is a plus

Notary experience or the ability to coordinate notarization and apostille-related tasks

• medical, vision, dental, and life and disability insurance
• enrollment in our company 401(k) plan