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Randstad Logo Randstad · Office Administration

Office Manager

Canada, Saint-Laurent Employment contract 65000.00 - 75000.00 CAD / Year · Job Posted July 10, 2026
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Job Description

We are seeking a hands-on, highly organized, and tech-savvy Office Manager to oversee the smooth day-to-day functioning of our Montreal office. In this role, you will wear multiple hats: managing the office space, providing vital support to full-cycle payroll, and assisting with HR administration and recruitment. Reporting directly to the Chief Financial Officer (CFO), you will be the backbone of our daily operations. This role is perfect for a resourceful, meticulous individual who enjoys creating structure, helping others, and keeping administrative engines running smoothly.

Job Responsibility

  • Oversee daily office operations, including reception, facilities, supplies, and vendor coordination
  • Coordinate travel arrangements, meetings, company events, and employee engagement activities
  • Assist with invoicing, expense tracking, purchase orders, and general administrative accounting support
  • Support health and safety compliance and manage general administrative special projects as required
  • Provide support to process full-cycle payroll using Ceridian Powerpay, ensuring accuracy, timeliness, and proper record-keeping
  • Serve as the primary point of contact for employees regarding office, administrative, payroll, and HR questions
  • Coordinate recruitment activities, manage scheduling, and support the onboarding/offboarding processes
  • Maintain highly confidential employee files, contracts, HR/payroll records, and expense trackers
  • Assist with HR administration, including employee status changes, employment verification letters, and benefits coordination

Requirements

  • Similar experience in office administration, payroll administration, HR coordination, or a similar blended role
  • The position requires a very advanced level of english very little french, all their operations with clients outiside of Quebec and Canada, all communication 90 % of the time will be done in English
  • Tech-Savvy & Innovative: Highly comfortable with Microsoft Office (Outlook, Excel, Teams) and modern office technology
  • someone who naturally looks for smarter, more efficient ways to get things done
  • Payroll & HR Knowledge: A solid foundational understanding of payroll rules, employment standards, deductions, taxable benefits, and vacation/sick time tracking
  • Meticulous & Organized: Exceptional coordination skills, sharp attention to detail, and a proven ability to manage multiple priorities seamlessly
  • Soft Skills: Highly resourceful, proactive, service-oriented, and capable of handling sensitive, confidential information with absolute discretion

What we offer

  • 3 weeks vacations
  • Competitive benefits after 3 months
  • Parking available
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