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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Elk Grove Village

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

65000.00 - 90000.00 USD / Year
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Job Description:

On Behalf of our client we are looking for an experienced Office Manager to oversee administrative, and payroll functions in their office located in Elk Grove Village, Illinois. This role requires a detail oriented individual who can manage office operations, construction background, and maintain organizational efficiency. The ideal candidate possesses strong multitasking abilities and demonstrates expertise in payroll administration, and office management.

Job Responsibility:

  • Manage daily office operations, including reviewing and distributing mail
  • Ensure compliance with business licensing requirements
  • Prepare and organize subcontractor agreements
  • Assemble AIA billing forms when required G702 and G703
  • Set up job files and accounting summaries for new projects, collaborating with project managers to prepare billings
  • Process monthly billing, assemble required forms for invoicing, and prepare waivers for payments
  • Record deposits, manage vendor payments, and ensure accounts payable are up to date
  • Balance company financial accounts and handle payments for expenses such as utilities, rent, and insurance
  • Record field personnel labor hours weekly, prepare payroll, and ensure payroll taxes and union dues are accurately processed

Requirements:

  • Proven experience in office management, with a strong ability to oversee administrative functions
  • Proficiency in QuickBooks
  • Familiarity with construction industry practices, including AIA billing and lien waivers
  • Strong organizational skills to manage supplies, files, and compliance documentation
  • Ability to handle accounts payable and vendor management effectively
  • Expertise in preparing certified payroll documents and managing payroll taxes
  • Exceptional attention to detail and accuracy in financial and administrative tasks
  • Strong communication skills to collaborate with project managers, subcontractors, and vendors
What we offer:
  • Medical
  • Dental
  • Vision
  • 401k
  • PTO

Additional Information:

Job Posted:
March 01, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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