Office Manager Job at Robert Half (Seattle)

New

Office Manager

We are looking for an organized Office Manager to support daily operations in Sc...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office administration, workplace coordination, or facilities support in a detail-oriented environment
Ability to monitor supply levels, place orders, and keep office resources stocked and organized
Comfortable working with landlords, maintenance personnel, caterers, couriers, and other external service providers
Strong organizational skills with the ability to balance reception coverage, executive support, and event coordination responsibilities
Experience planning or supporting meetings and events, including catering, setup, materials preparation, and execution
Clear written and verbal communication skills, with a detail-oriented approach when interacting with staff, visitors, and vendors
Proficiency with general administrative tasks such as scheduling, filing, scanning, and maintaining records
Able to identify operational gaps, take initiative, and help build efficient office processes in a developing environment

Job Responsibility

Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors
Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials
Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office
Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity
Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders
Support an executive leader with administrative coordination and other office-related tasks as needed
Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support
Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization
Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Office Manager

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an office setting
Hands-on experience with bookkeeping or accounting functions required
Prior exposure to Commercial Real Estate is a plus, but not required

Job Responsibility

Manage physical and electronic files, mail, and correspondence
Respond to requests and track vendor reporting
Handle insurance claims and real estate tax tracking
Maintain office equipment and corporate calendar
Process invoice entry and assist with checks/wires
Support account research and year-end activities (journal entries, close, 1099s)
Provide ad hoc accounting support
Assist with board meeting presentations
Conduct research and track commission payments
Support special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Office Manager

This position serves as a frontline operations role for Military Benefits and Ce...

Location

United States , Norfolk

Salary:

33828.00 - 40000.00 USD / Year

Old Dominion University

Expiration Date

June 12, 2026

Requirements

Working knowledge of client server systems (e.g. Banner, Kuali, and Enrollment Manager)
Working knowledge of effective customer service techniques and student-facing service delivery
Demonstrated excellent oral and written communication skills
Demonstrated interpersonal and organizational skills
Demonstrated problem resolution skills
Demonstrated ability to safeguard protected information and confidential records in a variety of formats
Demonstrated ability to prioritize and manage multiple operational and administrative tasks with a high degree of accuracy and strong attention to detail
Demonstrated ability to work with detailed and factual information from a variety of sources
Demonstrated ability to use PC-based software such as Microsoft Office products to manipulate data and create a variety of documents, reports, and presentations
Demonstrated ability to follow established procedures and communicate accurate information related to VA education benefits and student support processes

Job Responsibility

This position serves as a frontline operations role for Military Benefits and Certification Services and is responsible for delivering initial benefits guidance, triaging inquiries, and supporting day-to-day office workflows that help students access and use VA education benefits
The position also supports operational processes, maintains accurate information resources, and performs designated Chapter 31 support responsibilities in coordination with School Certifying Officials and office leadership

Fulltime

!

New

Office Manager

We are looking for an organized Office Manager to support daily operations and h...

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative functions within an office environment
Ability to handle supply ordering, inventory monitoring, and general office coordination
Working knowledge of accounts payable processes and invoice handling
Comfortable performing receptionist and front-desk responsibilities with professionalism
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and vendors.

Job Responsibility

Oversee daily office activities to keep administrative operations running efficiently
Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need
Track inventory levels and maintain an organized supply system to prevent shortages or delays
Support accounts payable tasks, including processing invoices and assisting with payment-related documentation
Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner
Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Office Manager

We are looking for an organized Office Manager to support daily business operati...

Location

United States , Braintree

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a similar business operations role
Working knowledge of accounts payable processes and basic invoice handling
Ability to manage office supply inventory and coordinate purchasing activities effectively
Strong communication skills with a detail-oriented and customer-focused approach to reception duties
Excellent organizational skills with the ability to handle multiple priorities in a fast-paced setting
Proficiency with standard office software and general administrative tools

Job Responsibility

Oversee day-to-day office activities to keep administrative operations running smoothly and efficiently
Manage inventory levels for office materials and place supply orders as needed to avoid interruptions
Welcome visitors, answer incoming calls, and provide attentive front-desk support to staff and guests
Process accounts payable tasks accurately, including handling invoices and supporting timely payment workflows
Coordinate general administrative duties such as filing, scheduling, document preparation, and office organization
Monitor office needs proactively and resolve routine operational issues to maintain a productive workplace

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Dorchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative office operations in a business or healthcare setting with strong attention to detail
Working knowledge of accounts payable processes, invoice handling, and purchase order management
Ability to coordinate procurement activities and maintain appropriate office supply levels
Experience working with vendors and resolving routine service or order-related issues
Proficiency with Sage Intacct and Microsoft Excel for tracking, reporting, and recordkeeping
Strong organizational skills with close attention to detail and follow-through
Ability to manage multiple priorities effectively in a fast-paced office environment.

Job Responsibility

Oversee day-to-day office administration to ensure an efficient and well-organized work environment
Coordinate the purchasing of office materials and monitor inventory levels to prevent supply shortages
Maintain accurate records for office purchases, invoices, and related documentation
Support accounts payable activities by reviewing bills, preparing payment information, and assisting with invoice processing
Build and manage productive relationships with vendors to ensure timely delivery and reliable service
Create and track purchase orders while confirming that requests align with operational needs and budgets
Use Sage Intacct and Microsoft Excel to maintain financial and administrative data accurately
Identify opportunities to improve office support processes and help implement practical administrative solutions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Manager

Anabas Welcome is currently seeking an experienced and highly organised Office M...

Location

United Kingdom , Warwick

Salary:

33000.00 GBP / Year

Anabas

Expiration Date

June 18, 2026

Requirements

Minimum of 2 years’ experience in office management or administration (PA experience desirable)
Working knowledge of mail and courier services such as Pitney Bowes, FedEx, and UPS
Strong Microsoft Office skills, particularly Excel and PowerPoint (advanced level preferred)
Excellent interpersonal and communication skills
Highly organised, adaptable, and able to multitask in a fast-paced environment
Experience in booking business travel
Previous reception or front-of-house experience is advantageous
First Aid and Fire Marshal certifications desirable (training can be provided)

Job Responsibility

Oversee and coordinate all administrative and operational activities across the site
Manage office facilities, workspace arrangements, and equipment maintenance
Provide high-level administrative support to executives, including travel and expense management
Procure office supplies, furniture, and equipment in line with company policies and budgets
Coordinate preventative maintenance for office systems (e.g. air conditioning, UPS, fire safety)
Manage supplier relationships, including cleaning services, ensuring compliance with security and Health & Safety protocols
Conduct DSE workplace assessments for new starters and annually in line with UK legislation
Support Health & Safety risk and fire assessments in collaboration with the Director of Facilities
Assist ESG reporting, including utilities, recycling, and waste data
Act as the main point of contact for property management and escalate issues where required

What we offer

28 days holiday (including Bank Holidays)
Employee Assistance Programme
Recognition and reward scheme
Life insurance (1x annual salary)
Aviva Digital GP service
Recommend-a-friend scheme
Company events
Ongoing training and development opportunities

Fulltime

!

New

Office Manager

Our client is seeking an experienced Office Manager to support a fast-paced prof...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5+ years of progressive experience in office management, HR administration, business operations, or a related professional office environment
Experience with employee relations, recruiting coordination, onboarding, timekeeping, and staff support
Strong judgment, problem-solving ability, and discretion when handling confidential matters
Ability to prepare reports, tables, spreadsheets, and tracking documents
Strong time management skills with the ability to support multiple priorities and deadlines
Professional communication style with strong interpersonal and conflict resolution skills
Comfortable working onsite in a visible, people-facing office leadership role

Job Responsibility

Oversee daily office operations, including opening/securing the workplace, monitoring attendance, and ensuring administrative activities run smoothly
Review and approve electronic time and attendance records while maintaining accurate payroll-related documentation
Support supervisors and staff with day-to-day operational needs, communication, accountability, and team effectiveness
Coordinate recruiting activities, including job postings, applicant screening, interview scheduling, and selection support
Lead onboarding and orientation efforts for new hires, including pre-employment steps, training coordination, and initial employee setup
Handle employee relations matters with professionalism and discretion, escalating concerns to leadership when appropriate
Organize performance review processes and assist managers with evaluations and follow-up discussions
Enforce workplace policies and administrative procedures to support compliance with company and operational standards
Respond to employee and manager requests related to office administration, personnel matters, and general workplace support

What we offer

medical, vision, dental, life and disability insurance
eligibility to enroll in company 401(k) plan

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