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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, La Jolla · Job Posted June 29, 2026
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Job Description

Our client, a well-established financial services firm in La Jolla, is seeking an experienced and highly organized Office Manager to join their team on a contract-to-hire basis. This individual will oversee the day-to-day administrative operations of the office, ensuring a professional, efficient, and client-focused environment. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced professional office. This is an excellent opportunity for someone looking to establish a long-term career with a respected organization that offers stability, collaboration, and growth opportunities.

Job Responsibility

  • Manage the daily operations of the office to ensure efficiency and organization
  • Serve as the primary point of contact for office administration, vendors, and building management
  • Oversee front desk operations and create a welcoming experience for clients and visitors
  • Coordinate calendars, meetings, conference room scheduling, and office events
  • Order and manage office supplies, equipment, and vendor relationships
  • Assist leadership with administrative support, reporting, and special projects
  • Develop and maintain office procedures to improve workflow and efficiency
  • Coordinate incoming and outgoing mail, deliveries, and office communications
  • Support onboarding logistics for new employees and assist with general HR administrative tasks
  • Maintain confidential records and ensure the office complies with company policies and procedures

Requirements

  • 5+ years of office management, administrative management, or senior administrative experience
  • Bachelor's degree preferred
  • equivalent professional experience will be considered
  • Experience in a professional services environment such as financial services, accounting, legal, or consulting is highly preferred
  • Excellent organizational, communication, and multitasking skills
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Ability to prioritize competing responsibilities in a fast-paced environment
  • Professional demeanor with exceptional interpersonal and customer service skills
  • High level of discretion when handling confidential information

Nice to have

  • Experience supporting executive leadership
  • Strong vendor management and office operations experience
  • Experience coordinating facilities and office logistics
  • Ability to identify opportunities for process improvement
  • Self-motivated with a collaborative, solutions-oriented mindset

What we offer

  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
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