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The Office Manager is the first point of contact for the Fountain Valley California Hub location and is integral to success and curated experience of the office. This role is responsible for creating a welcoming work environment, with high levels of organizational effectiveness, communication, and safety. With oversight of the physical space and the Associate experience, the ideal candidate is people-oriented with strong systems-thinking and problem-solving ability. Relationship mastery is integral to this role, which partners with Administrators, Leaders, and Associates, as well as building management and a cadre of outside vendors.
Job Responsibility:
Reception and guest coordination
Onboarding new Associates to the workplace
Space management and furniture/amenity planning
Meeting coordination
Office-specific communications
Event planning and catering management
Partnership on Associate engagement and cultural initiatives
Incoming + outgoing mail and package handling
Order, stock, maintain office supplies
Manage kitchen and pantry offerings, equipment, and supplies
Oversee amenity spaces
Manage building maintenance request portal and security system
Spearhead health and safety and emergency response program
Champion environmental initiatives
Manage vendors and service providers
Maintain and report on operational budget and reconcile invoices/expenses
Requirements:
Bachelor’s degree in business administration, Hospitality Management, Office Administration, Facilities Management, or a related field
2+ years of experience in office management, facilities coordination, workplace operations, or executive administration
Strong understanding of office systems, space planning, and facilities coordination
Working knowledge of health and safety regulations, workplace compliance, and environmental sustainability practices
Familiarity with budget tracking, vendor contracts, and invoice reconciliation
Proficiency with Microsoft Office, Teams
Exceptional communication and interpersonal skills
Highly organized and detail-oriented with strong problem-solving skills
Event coordination and project management abilities
Tech-savvy, with the ability to troubleshoot meeting room AV setups or coordinate IT support
Strong multi-tasking and time management in a dynamic environment
Build trust and maintain relationships with diverse stakeholders
Proactively identify and solve workplace issues before they escalate
Cultivate an engaging, inclusive, and service-oriented office culture
Navigate and adapt to ambiguity with professionalism and poise
Lift or move supplies and manage physical office logistics
Nice to have:
Preferred experience in: Managing vendors and office budgets
Planning corporate events or hospitality experiences
Supporting workplace safety and emergency protocols
Partnering across functions (HR, Admins, Leadership)