Office Manager

• Manage accounts receivable by documenting remittances, processing homeowner and builder checks, and running weekly reports to ensure timely collections
• Handle accounts payable, including tracking purchase orders, processing invoices, and maintaining an organized filing system for audits
• Process daily work orders and invoices using company-specific software to maintain accurate financial records
• Conduct month-end audits by running aging reports, following up on overdue accounts, and reporting any issues to the Branch Manager
• Support human resources tasks such as onboarding new hires, managing benefit updates, and maintaining accurate employee records
• Oversee payroll processing by verifying daily timecards, updating employee pay spreadsheets, and ensuring timely submission of payroll data
• Coordinate fleet management by tracking vehicle inspections, scheduling maintenance, and managing payment for services
• Order office and safety supplies as needed, ensuring cost-effective purchasing practices
• Assist with incoming calls to support the operations team and ensure excellent customer service

• At least 3 years of experience in bookkeeping or a related role
• Proficiency in QuickBooks and other accounting software
• Strong knowledge of accounts payable and receivable processes
• Experience with bank reconciliations and payroll processing
• Excellent organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Effective communication and interpersonal skills

Familiarity with fleet management and office supply ordering is a plus

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan