Office Manager Job at Robert Half (Gaithersburg)

New

Office Manager

We are seeking an organized, proactive, and detail-oriented Office Manager to ov...

Location

United States , Rockville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of office management experience
Strong leadership and organizational skills
Strong organizational, multitasking, and problem-solving skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and common office software

Job Responsibility

Manage daily office operations and vendors
Supervise administrative staff
Track budgets, supplies, and records
Support onboarding and internal coordination
Support scheduling, meetings, travel arrangements, and office events
Maintain office records, filing systems, and internal documentation
Assist with onboarding coordination and employee administrative support

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Office Manager

We are looking for an organized and detail-oriented Office Manager to support da...

Location

United States , San Mateo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience using QuickBooks Enterprise in an office or business operations setting
Proficiency with Microsoft Office 365, including Outlook, Excel, and Word
Working knowledge of Adobe Acrobat for document preparation and file management
Experience handling accounts payable, accounts receivable, billing, and bank deposit activities
Ability to process and track debit card and credit card payments accurately
Background supporting collections and maintaining organized financial records
Familiarity with Paychex or similar payroll support systems
Excellent organizational skills, attention to detail, and ability to manage multiple responsibilities in a Contract role

Job Responsibility

Oversee day-to-day office activities to keep administrative and operational processes running smoothly
Manage accounts payable and accounts receivable functions, including invoice processing, payment tracking, and account reconciliation
Prepare billing records, coordinate bank deposits, and handle credit card and debit card payment activity with accuracy
Follow up on outstanding balances and support collection efforts to maintain timely cash flow
Maintain financial data and reporting in QuickBooks Enterprise, ensuring records are current and well organized
Use Microsoft Outlook, Excel, and Word to manage communication, prepare documents, track information, and support reporting needs
Create, edit, and organize business documents and files using Adobe Acrobat and related office tools
Assist with payroll-related administrative support and coordination using Paychex as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Cambridge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a closely related role
Working knowledge of office supply purchasing and inventory coordination
Experience supporting accounts payable or similar financial administrative processes
Ability to manage receptionist responsibilities with professionalism and strong customer service skills
Strong organizational skills with the ability to handle multiple priorities effectively
Clear written and verbal communication skills
Proficiency with standard office software and general administrative systems

Job Responsibility

Oversee day-to-day office administration to ensure an efficient, well-organized workplace environment
Manage the purchasing process for office materials and coordinate timely replenishment of essential supplies
Track inventory levels and maintain adequate stock of office resources to support uninterrupted operations
Handle accounts payable activities, including processing invoices and supporting accurate payment workflows
Serve as the first point of contact for visitors and incoming communications, delivering attentive reception support
Maintain orderly office records and administrative documentation to support internal business needs
Coordinate with vendors and service providers to help sustain reliable office operations

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to support daily operations in Sc...

Location

United States , Scottsdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing office administration, workplace coordination, or facilities support in a detail-oriented environment
Ability to monitor supply levels, place orders, and keep office resources stocked and organized
Comfortable working with landlords, maintenance personnel, caterers, couriers, and other external service providers
Strong organizational skills with the ability to balance reception coverage, executive support, and event coordination responsibilities
Experience planning or supporting meetings and events, including catering, setup, materials preparation, and execution
Clear written and verbal communication skills, with a detail-oriented approach when interacting with staff, visitors, and vendors
Proficiency with general administrative tasks such as scheduling, filing, scanning, and maintaining records
Able to identify operational gaps, take initiative, and help build efficient office processes in a developing environment

Job Responsibility

Manage day-to-day office operations, keeping shared spaces orderly, functional, and ready for employees and visitors
Assess office needs, identify missing furniture or supplies, and arrange purchases such as storage cabinets, kitchen items, and workplace essentials
Receive mail and deliveries, coordinate outgoing shipments, and oversee lunch and snack arrangements for the office
Work closely with building management, maintenance teams, and outside vendors to address facility needs during ongoing construction activity
Maintain inventory levels for office, kitchen, and vending supplies by monitoring usage and placing regular orders
Support an executive leader with administrative coordination and other office-related tasks as needed
Organize internal meetings, trainings, celebrations, and external-facing events by handling logistics, catering, materials, and on-site support
Welcome guests, help maintain a welcoming front desk experience, and coordinate meeting room scheduling and lobby organization
Assist with administrative projects, including filing, scanning, digital recordkeeping, and follow-up with vendors or event participants

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Office Manager

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an office setting
Hands-on experience with bookkeeping or accounting functions required
Prior exposure to Commercial Real Estate is a plus, but not required

Job Responsibility

Manage physical and electronic files, mail, and correspondence
Respond to requests and track vendor reporting
Handle insurance claims and real estate tax tracking
Maintain office equipment and corporate calendar
Process invoice entry and assist with checks/wires
Support account research and year-end activities (journal entries, close, 1099s)
Provide ad hoc accounting support
Assist with board meeting presentations
Conduct research and track commission payments
Support special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

New

Office Manager

We are looking for an organized Office Manager to support daily operations and h...

Location

United States , Beverly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative functions within an office environment
Ability to handle supply ordering, inventory monitoring, and general office coordination
Working knowledge of accounts payable processes and invoice handling
Comfortable performing receptionist and front-desk responsibilities with professionalism
Strong organizational skills with the ability to manage multiple priorities effectively
Clear written and verbal communication skills for interacting with staff, visitors, and vendors.

Job Responsibility

Oversee daily office activities to keep administrative operations running efficiently
Coordinate purchasing for office materials and vendor orders, ensuring teams have the resources they need
Track inventory levels and maintain an organized supply system to prevent shortages or delays
Support accounts payable tasks, including processing invoices and assisting with payment-related documentation
Welcome visitors, answer incoming calls, and provide front-desk assistance in a courteous and timely manner
Maintain orderly office records, shared spaces, and general administrative workflows to support the broader team.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Office Manager

We are looking for an organized Office Manager to support daily business operati...

Location

United States , Braintree

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, administrative support, or a similar business operations role
Working knowledge of accounts payable processes and basic invoice handling
Ability to manage office supply inventory and coordinate purchasing activities effectively
Strong communication skills with a detail-oriented and customer-focused approach to reception duties
Excellent organizational skills with the ability to handle multiple priorities in a fast-paced setting
Proficiency with standard office software and general administrative tools

Job Responsibility

Oversee day-to-day office activities to keep administrative operations running smoothly and efficiently
Manage inventory levels for office materials and place supply orders as needed to avoid interruptions
Welcome visitors, answer incoming calls, and provide attentive front-desk support to staff and guests
Process accounts payable tasks accurately, including handling invoices and supporting timely payment workflows
Coordinate general administrative duties such as filing, scheduling, document preparation, and office organization
Monitor office needs proactively and resolve routine operational issues to maintain a productive workplace

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

New

Office Manager

We are looking for an organized Office Manager to support daily administrative o...

Location

United States , Dorchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing administrative office operations in a business or healthcare setting with strong attention to detail
Working knowledge of accounts payable processes, invoice handling, and purchase order management
Ability to coordinate procurement activities and maintain appropriate office supply levels
Experience working with vendors and resolving routine service or order-related issues
Proficiency with Sage Intacct and Microsoft Excel for tracking, reporting, and recordkeeping
Strong organizational skills with close attention to detail and follow-through
Ability to manage multiple priorities effectively in a fast-paced office environment.

Job Responsibility

Oversee day-to-day office administration to ensure an efficient and well-organized work environment
Coordinate the purchasing of office materials and monitor inventory levels to prevent supply shortages
Maintain accurate records for office purchases, invoices, and related documentation
Support accounts payable activities by reviewing bills, preparing payment information, and assisting with invoice processing
Build and manage productive relationships with vendors to ensure timely delivery and reliable service
Create and track purchase orders while confirming that requests align with operational needs and budgets
Use Sage Intacct and Microsoft Excel to maintain financial and administrative data accurately
Identify opportunities to improve office support processes and help implement practical administrative solutions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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