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As our facility in San Francisco continues to expand, we are looking to bring an Office Manager to Orbital. You’ll own day-to-day logistics - managing purchasing, inventory, vendor relationships, facilities coordination, safety and compliance records and acting as the first point of contact for administrative needs. Alongside operational execution, you’ll support financial and administrative workflows including invoice collation, supplier documentation, purchase orders, budgeting support, event planning. This is a hands-on, high-ownership role at the centre of our US operations.
Job Responsibility:
Manage inventory and ordering of supplies including creating and managing purchase orders
Coordinate with vendors, conduct initial research, and establish vendor relationships
Handle customer credit applications and maintain the U.S. supplier register, ensuring compliance with tax documentation requirements
Oversee the shipment of samples for external analysis
Maintain safety training and OSHA compliance records
Coordinate travel arrangements, event planning, and reservations for visiting staff and guests
Reconcile credit card charges and manage office-related expenses through the spend management system
Maintain statutory notice posters and ensure regulatory updates are distributed
Act as a liaison for U.S.-based HR/payroll, insurance policies and benefits-related inquiries
Assist in preparing US management accounts and consolidated company accounts
Support on state and federal tax compliance, quarterly tax submissions and payroll reconciliations
Develop and maintain safety program elements, including SOP reviews, JSA writing, and safety communications
Coordinate evacuation procedures and ensure compliance with lab safety standards
Requirements:
Exceptional organizational skills with the ability to manage multiple tasks simultaneously
Background in accounting, finance or office management
Experience working in a small company or startup environment is highly desirable
Familiarity with working alongside technical teams is a plus
Flexibility and adaptability to evolving responsibilities
Nice to have:
Experience working in a small company or startup environment is highly desirable
Familiarity with working alongside technical teams is a plus
What we offer:
Competitive salary and equity package - the ability to own part of Orbital as we grow
Flexible and generous paid time off
Excellent health, dental and vision insurance plan
Regular company offsites
The experience of working in a cutting-edge organisation dedicated to a better future