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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, New York · Job Posted May 26, 2026
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Job Description

We are looking for an organized part time Office Manager to support daily workplace operations and help create an efficient, well-maintained environment. This contract opportunity is ideal for someone who enjoys balancing hands-on office coordination with occasional executive support needs. The role involves keeping the office running smoothly, supporting employees and visitors, and stepping in on administrative priorities as needed.

Job Responsibility

  • Coordinate recurring meal service, including ordering lunch during the week and arranging catered team lunches on Mondays
  • Maintain inventory for office materials, snacks, and shared supplies, ensuring items are stocked and readily available
  • Uphold the appearance and functionality of the workplace by monitoring organization, cleanliness, and overall presentation
  • Administer office access by managing badges and supporting building entry needs for staff and guests
  • Process incoming and outgoing mail, complete document scanning tasks, and keep records organized
  • Support workplace safety efforts by helping monitor protocols and promoting a secure office environment
  • Assist with internal events by coordinating logistics such as venues, scheduling, and on-site arrangements
  • Serve as a key point of coordination between departments to help communication and operational needs move forward efficiently
  • Provide executive administrative coverage when needed, including support with scheduling, correspondence, and related tasks

Requirements

  • 2+ years of experience in office management, workplace coordination, or a similar administrative role
  • Hands-on experience ordering and maintaining office supplies, snacks, and catering arrangements
  • Ability to manage multiple operational priorities with strong attention to detail and follow-through
  • Comfortable handling calendar support, email communication, and general administrative requests
  • Experience with mail handling, scanning, and day-to-day office document support
  • Familiarity with invoice approvals or related administrative processing is preferred
  • Strong interpersonal skills with the ability to work across teams and provide dependable support in a fast-paced office setting

What we offer

  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
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