Office Manager, Office Angels

Office Angels

Location:
United Kingdom, London

Category:
Office Administration

Contract Type:
Not provided

Salary:

50000.00 - 55000.00 GBP / Year

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Job Description:

Join our dynamic team as an Office Manager in our vibrant architecture studio. This is a pivotal role where you'll combine hands-on facilities management with office operations, creating a safe, efficient, and inspiring workspace for our team. You'll report directly to the Finance Director and oversee day-to-day operations of our office.

Job Responsibility:

Ensure efficient office operations, managing supplies, equipment, and vendor relationships
Handle general administrative duties: scheduling meetings, managing calendars, and travel arrangements
Maintain office policies and ensure compliance for a productive work environment
Be the friendly first point of contact for visitors, clients, and vendors
Continuously monitor and improve office procedures for maximum efficiency
Oversee all building systems, ensuring functionality and safety
Manage cleaning services to maintain high standards of hygiene
Supervise contractors and respond promptly to facility-related emergencies
Coordinate maintenance schedules and space planning activities
Implement sustainability initiatives to enhance our workplace
Act as the key point of contact for building management, contractors, and suppliers
Serve as the 24-hour emergency contact for facilities and security matters
Act as the go-to person for health and safety matters
Review risk assessments and keep health and safety policies up to date
Organise training and emergency preparedness plans for staff
Lead and mentor the administrative team, fostering a positive culture
Allocate tasks efficiently to ensure smooth workflow
Conduct performance reviews and training sessions regularly
Assist with recruitment processes and onboarding of new employees
Maintain employee records in compliance with legal standards
Serve as a point of contact for HR queries

Requirements:

Strong organisational and time management abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
Familiarity with HR software and databases
Detail-oriented with a focus on confidentiality and accuracy
People-oriented
Experienced in managing teams (especially admin teams)
Well-rounded facilities management knowledge
Health & Safety experience (policies, compliance, training)
Understanding of ISO auditing principles
Confident communicator & relationship builder
Ideally with previous HR experience or capacity to cover HR Manager as needed
Willing and able to be on-call for emergencies/security issues

Nice to have:

Previous HR experience or capacity to cover HR Manager as needed
Understanding of ISO auditing principles

What we offer:

Competitive annual salary
Permanent contract with supportive team environment
Opportunities for professional growth and development
Rotating shift pattern (8:00am-4:30pm / 9:00am-5:30pm)

Additional Information:

Job Posted:
September 29, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Manager