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Robert Half Logo Robert Half · Office Administration

Office Manager

United States, San Diego Employment contract · Job Posted June 29, 2026
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Job Description

Robert Half is partnering with a growing real estate organization seeking an experienced Office Manager to oversee daily office operations and provide administrative support across multiple departments. This role is responsible for ensuring the office runs efficiently, supporting leadership, coordinating vendor relationships, and maintaining organized business operations. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced real estate environment.

Job Responsibility

  • Oversee day-to-day office operations to ensure an efficient and professional work environment
  • Manage office supplies, equipment, and vendor relationships, including maintenance and service providers
  • Coordinate calendars, meetings, travel arrangements, and company events
  • Support property management, leasing, and accounting teams with administrative functions
  • Maintain contracts, leases, property files, and other business records
  • Assist with invoice processing, expense tracking, and vendor payments
  • Serve as the primary point of contact for visitors, tenants, clients, and business partners
  • Coordinate onboarding activities for new employees and support general HR administration
  • Develop and maintain office procedures to improve operational efficiency
  • Prepare reports, correspondence, presentations, and other business documents
  • Support special projects and provide executive-level administrative assistance as needed

Requirements

  • 3+ years of office management, operations, executive support, or administrative leadership experience
  • Strong proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint
  • Excellent organizational, multitasking, and project coordination skills
  • Strong written and verbal communication abilities
  • Experience managing vendor relationships and office budgets
  • Ability to handle confidential information with professionalism and discretion

Nice to have

  • Experience with property management software such as Yardi, AppFolio, MRI, or similar platforms
  • Knowledge of lease administration, property documentation, or real estate operations
  • Familiarity with accounts payable, invoicing, and basic bookkeeping functions
  • Experience supporting multiple departments and senior leadership teams

What we offer

  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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