Office Manager Job at Robert Half (Palo Alto)

New

Office Manager

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
associate's or bachelor's degree preferred
2–5 years of experience in office administration or office management
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
experience with office management or accounting software is a plus
Ability to handle confidential information with discretion

Job Responsibility

Manage daily office operations and administrative functions
Maintain office supplies and coordinate with vendors for office needs
Schedule meetings, manage calendars, and coordinate travel arrangements as needed
Support onboarding of new employees and maintain employee records
Assist with basic bookkeeping, invoice processing, and expense tracking
Coordinate office maintenance and ensure a safe, organized work environment
Answer phone calls, respond to emails, and manage incoming and outgoing mail
Develop and maintain office policies and procedures
Support leadership with administrative projects and reporting
Foster a positive and professional office culture

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Office Manager

As the Office Manager in an agile business, you will be the heart of the busines...

Location

Australia , Hindmarsh

Salary:

80000.00 - 90000.00 AUD / Year

Randstad

Expiration Date

July 15, 2026

Requirements

Proven experience as an Office Manager, Senior Administrator, or Bookkeeper within a small-to-medium business environment
Experience working within civil construction, logistics, manufacturing, or trades is highly advantageous
Strong proficiency in cloud-based accounting software (Xero or MYOB) and advanced skills in the MS Office Suite
A self-starter who doesn't need micromanaging
Exceptional time-management skills with the ability to pivot when urgent project requests land on your desk
5 years relevant experience

Job Responsibility

Manage end-to-end Accounts Payable and Receivable, follow up on invoices, and assist with monthly payroll preparation using Xero/MYOB
Assist project managers with civil contract documentation, tracking supply orders, and coordinating delivery paperwork
Maintain a clean, efficient office environment, manage supplier relationships (IT, utilities, facilities), and order office/kitchen amenities
Assist in maintaining company certifications, updating safety registers, and ensuring subcontractor compliance documentation is up to date
Provide ad-hoc administrative support to the Managing Director, including managing calendars and preparing meeting agendas

What we offer

Free on-site parking

Fulltime

New

Office Manager

We are looking for a detail-oriented Part Time Office Manager to support daily o...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting administrative office operations in an office manager or similar workplace coordination role
Ability to order, track, and maintain office and kitchen supplies with strong attention to inventory levels and service needs
Familiarity with vendor management, contract coordination, and comparing pricing to support cost-conscious decisions
Knowledge of accounts payable processes, including reviewing and approving invoices accurately
Comfortable handling receptionist-style responsibilities and serving as a point of contact for office requests
Strong organizational skills with the ability to manage multiple priorities across several office locations
Effective written and verbal communication skills for working with vendors, internal teams, and building management

Job Responsibility

Build and oversee relationships with office supply and service vendors, evaluate pricing options, and secure favorable contract terms
Monitor inventory for toner, paper, kitchen items, and general office materials, and arrange replenishment or service support as needed
Coordinate coffee, water, shipping, and other workplace services to ensure consistent support across the assigned offices
Identify appropriate vendors for office and breakroom needs, balancing cost, timing, and operational efficiency when placing orders or arranging pickup
Organize shared spaces such as storage areas, file rooms, and marketing rooms while assessing ongoing space and storage requirements
Research office equipment solutions, review service agreements, and recommend providers based on business needs and maintenance considerations
Act as the liaison between local offices and the Minneapolis IT team by supporting workstation setup, installation coordination, and management of surplus technology equipment
Negotiate equipment leases and service contracts and review vendor invoices for accuracy and approval
Oversee mail and courier accounts, attend building safety meetings, communicate evacuation procedures, and coordinate fire extinguisher maintenance or replacement

What we offer

Competitive compensation
Free online training
Medical
Vision
Dental
Life and disability insurance
401(k) plan

Parttime

New

Office Manager

Location

United States , Delaware

Salary:

Not provided

Heritage Cooperative

Expiration Date

Until further notice

Requirements

Excellent Communication and Interpersonal Abilities
Demonstrate initiative, motivation, attention to detail, and a team-oriented approach while proactively seeing the bigger picture
High degree of accuracy and attention to detail
Comfortable multi-tasking and prioritizing tasks without guidance
Outstanding Organizational and Time-Management Skills
Proficiency in Excel, Word, Teams, and PowerPoint, including records management
Comfortable using technology and willing to learn new systems
Proficient in utilizing standard office equipment
Ability to maintain confidentiality and handle sensitive information with discretion

Job Responsibility

Serve as a positive representation of Heritage Cooperative’s Core Values
Proactively manage daily office functions, anticipate needs, and help keep operations running smoothly
Provide Superior Customer Service
Maintain office supplies, inventory, and shared spaces to support an organized and efficient workplace
Manage front office operations by welcoming visitors, answering inquiries, and providing a professional first point of contact
Coordinate office onboarding support for new employees, including welcoming them to the office and ensuring needed workspace, supplies, access, and information are ready
Serve as the primary liaison for building facilities needs, maintenance requests, and office-related issues
Coordinate meeting logistics, including room setup, technology access, conference lines, Wi-Fi, and post-meeting cleanup
Partner with the Executive Assistant to the President/CEO to support meetings, office priorities, and administrative projects
Other duties as assigned

What we offer

Competitive Pay
401k match after 6 months
Medical, Dental, and Vision Benefits
Company paid Life/AD&D, Short-Term and Long-Term Disability
Farm Bureau Membership
Paid Holidays, Sick, and Vacation Time

Fulltime

New

Office Manager

Are you a proactive leader with a knack for organization and operational efficie...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in office management or related administrative roles preferred
Excellent communication, leadership, and organizational skills
Ability to multitask and prioritize in a dynamic environment
Strong attention to detail and problem-solving ability
Proficiency with Microsoft Office Suite and digital workplace tools

Job Responsibility

Oversee office operations, procedures, and administrative staff
Maintain a well-organized, productive, and welcoming office environment
Manage vendor relationships and supervise office supply inventory
Coordinate meetings, events, travel, and facility arrangements
Support budgeting, expense reporting, and invoice processing
Implement and refine office policies and procedures
Serve as primary point of contact for internal communication and problem-solving
Assist with onboarding, training, and personnel management tasks

What we offer

Competitive compensation and benefits
Opportunity to impact organizational effectiveness
Supportive, collaborative team culture
Career development and growth potential
Medical, vision, dental, and life and disability insurance (for contract/temporary)
401(k) plan (for contract/temporary)

Fulltime

New

Office Manager

Location

United States , New York

Salary:

55000.00 - 65000.00 USD / Year

INFINITE

Expiration Date

Until further notice

Requirements

At least one to two years' experience in an office management or operations role
prior experience in a professional services or agency environment is a genuine plus
self-starter who owns outcomes
highly organized and detail-oriented
strong time management skills
ability to juggle multiple priorities
proficient in Microsoft Excel and Microsoft Office Suite
experience with basic AV and conference room technology
excellent interpersonal and communication skills
professional, collegial, and service-oriented presence

Job Responsibility

Own the day-to-day operations of the office, maintaining a clean, organized, and professional environment at all times
conduct regular walkthroughs to proactively identify and resolve maintenance issues
manage office supply inventory
serve as the primary point of contact for building management
manage all incoming and outgoing mail and packages
own conference room readiness
coordinate equipment logistics
support the planning and execution of in-office events
coordinate logistics for in-office client meetings and board meetings
manage relationships with office vendors

What we offer

Friendly and highly collaborative working environment
focus on growth and professional development
hybrid work schedule
one-time stipend for at-home work set-up
monthly stipend for smartphone contract
stipend to upgrade device every three years
competitive salary and customizable benefits package
100% company paid health, dental and vision insurance coverage
401k with competitive company match
monthly benefit stipend for health and wellness, transportation, student loan repayment or charitable contributions

Fulltime

New

Office Manager

An opportunity for a proactive Office Manager to oversee the smooth running of a...

Location

United Kingdom , London

Salary:

35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous Office Manager or similar experience
Strong organisation, communication, and multitasking skills
Proactive, discreet, and adaptable
Professional, confident, and able to support multiple stakeholders

Job Responsibility

Manage day-to-day office operations and facilities, liaising with landlords and suppliers
Provide administrative and diary support to senior stakeholders
Ensure health & safety and compliance standards are maintained
Coordinate onboarding, HR administration, and maintain confidential records
Support finance tasks including invoicing, reconciliation, and credit control
Maintain a professional office environment

Fulltime

New

Office Manager

We are looking for a proactive Office Manager to help create a smooth, organized...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office management, workplace coordination, administrative support, or a similar office-based role.
Strong ability to manage multiple priorities while maintaining accuracy and attention to detail.
Clear communication skills and a service-oriented approach when interacting with employees, visitors, and vendors.
Confidence working independently and taking initiative to address operational needs before they become issues.
Experience coordinating vendors, service appointments, or facilities-related activities.
Proficiency with Microsoft Office Suite and standard office technology.
Comfortable working in a dynamic work environment with changing priorities.

Job Responsibility

Direct daily workplace activities to keep the office orderly, functional, and prepared for business needs.
Monitor inventory levels and arrange timely purchasing of office, kitchen, and breakroom materials.
Welcome guests and provide attentive front-desk support to ensure a positive visitor experience.
Prepare meeting rooms and shared spaces for internal meetings, client visits, and office events.
Coordinate maintenance requests and partner with building management and external service providers to resolve facility-related issues.
Organize catered meals and refreshments for team gatherings, meetings, and regular office programs.
Receive, sort, and distribute incoming mail and packages, and arrange outgoing shipments when needed.
Provide administrative assistance for office initiatives, special assignments, and employee workplace requests.

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Parttime

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